• Job Description

  Req#: C9284-24-0690?language=en&page=71&sort=publicationDateDesc

  Job summary

  An exciting opportunity has arisen to join our busy and friendly admin team based in the West Midlands Regional Genomics Laboratory.

  The admin team is critical in supporting the Genetics Laboratory with day to day administrative support. As well as contributing to the overall work of the team, the successful candidate will take on specific responsibility for procurement within the department. This will involve complex stock ordering, liaising with a number of technical stakeholders, maintaining stock levels and managing stock when it arrives in the department.

  Main duties of the job

  This post is primarily based at Birmingham Research Park, close to Birmingham Women's Hospital, however there is an expectation that candidates will work between the two sites.

  If you are a confident user of Office software packages with well-developed organisational skills we would like to hear from you. The candidate will need to have strong verbal and written skills, the ability to prioritise and work under pressure and to be a good team player as well as be able to work autonomously.

  About us

  Birmingham Women's and Children's NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world-class physical and mental health care for our women, children and families. Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world-leading neo-natal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family-centred care.

  Birmingham Children's Hospital is a UK leading specialist paediatric centre with an international reputation in several areas.

  Birmingham Women's Hospital is one of two dedicated women's hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care.

  Forward Thinking Birmingham (FTB) Mental Health Services are a unique, innovative community and inpatient mental health partnership. Alongside partners FTB offers care pathways of mental health assessment and treatment for young people aged 0-25 years old.

  Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.

  Date posted

  10 July 2024

  Pay scheme

  Agenda for change

  Band

  Band 3

  Salary

  £22,816 to £24,336 a year Pa pro rata

  Contract

  Permanent

  Working pattern

  Full-time

  Reference number

  284-24-6443155-DMUT

  Job locations

  Birmingham Women’s Hospital

  Mindelsohn Way

  Birmingham

  B15 2TG

  
  

  Job description

  Job responsibilities

  Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.

  When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).

  Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

  Job description

  Job responsibilities

  Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.

  When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).

  Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

  Person Specification

  Qualifications

  Essential

  • GCSE Maths and English Language grade C or equivalent
  • ECDL or equivalent experience in Microsoft Office and SharePoint
  • NVQ level 3 or above qualification
  • Detailed knowledge of procurement processes and systems or equivalent experience in similar role

  Knowledge

  Essential

  • Experience of developing and maintaining close links with all departments to provide an efficient and coordinated approach to supplies management.
  • Able to accurately process data and create reports
  • Experience of supervising a team and working to people management policies
  • Able to create databases to collect and monitor information.
  • Knowledge of a wide variety of non-routine administrative processes, with experience of laboratory-based policies and procedures
  • Experience of the management of departmental stock within agreed levels ensuring a stock rotational system is utilised.
  • Experience of working as part of a team
  • Experience of working independently and using own initiative to manage own workload
  • NHS experience and understanding of healthcare
  • Maintaining good working relationships across a range of staff levels both internally and externally

  Desirable

  • Experience of assisting in the formulation of written procedures to standardise and improve the performance supplies management within the Lab

  Personal Skills

  Essential

  • A high degree of accuracy and attention to detail.
  • Ability to communicate and work alongside all members of the multi-professional team - both clinical and non-clinical.
  • Able to train others in procedures as well as providing day to day supervision and coordination of staff.
  • Able to use judgement and initiative to provide information and support
  • Able to prioritise workloads, work under pressure and meet targets
  • Able to work with minimal supervision
  • Knowledge of work in front of VDU uses keyboard skills, use of information technology and undertake administrative role, files reports, quotes etc.

  Person Specification

  Qualifications

  Essential

  • GCSE Maths and English Language grade C or equivalent
  • ECDL or equivalent experience in Microsoft Office and SharePoint
  • NVQ level 3 or above qualification
  • Detailed knowledge of procurement processes and systems or equivalent experience in similar role

  Knowledge

  Essential

  • Experience of developing and maintaining close links with all departments to provide an efficient and coordinated approach to supplies management.
  • Able to accurately process data and create reports
  • Experience of supervising a team and working to people management policies
  • Able to create databases to collect and monitor information.
  • Knowledge of a wide variety of non-routine administrative processes, with experience of laboratory-based policies and procedures
  • Experience of the management of departmental stock within agreed levels ensuring a stock rotational system is utilised.
  • Experience of working as part of a team
  • Experience of working independently and using own initiative to manage own workload
  • NHS experience and understanding of healthcare
  • Maintaining good working relationships across a range of staff levels both internally and externally

  Desirable

  • Experience of assisting in the formulation of written procedures to standardise and improve the performance supplies management within the Lab

  Personal Skills

  Essential

  • A high degree of accuracy and attention to detail.
  • Ability to communicate and work alongside all members of the multi-professional team - both clinical and non-clinical.
  • Able to train others in procedures as well as providing day to day supervision and coordination of staff.
  • Able to use judgement and initiative to provide information and support
  • Able to prioritise workloads, work under pressure and meet targets
  • Able to work with minimal supervision
  • Knowledge of work in front of VDU uses keyboard skills, use of information technology and undertake administrative role, files reports, quotes etc.

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Employer details

  Employer name

  Birmingham Women's and Children's NHS Foundation Trust

  Address

  Birmingham Women’s Hospital

  Mindelsohn Way

  Birmingham

  B15 2TG

  
  

  Employer's website

  https://bwc.nhs.uk/ (Opens in a new tab)

  Employer details

  Employer name

  Birmingham Women's and Children's NHS Foundation Trust

  Address

  Birmingham Women’s Hospital

  Mindelsohn Way

  Birmingham

  B15 2TG

  
  

  Employer's website

  https://bwc.nhs.uk/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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