• Job Description

  Req#: C9377-CORP2119?language=en&page=944&sort=publicationDateDesc

  Job summary

  Are you experienced in team management with an interest and / or experience in change management?

  The Mid Yorkshire Trust have an exciting opportunity to become part of the procurement and supplies team.

  Working as a team leader for this hard working team recognised for their work, innovation and adaptability you will need to be familiar with NHS procurement and logistics but have experience of managing teams.

  Working to the Procurement Manger to maintain and improve performance

  Are you ambitious, would you welcome a challenge and embrace change? If so the trust will give you the platform to showcase your procurement skills within a supportive and forward thinking team.

  Please note interviews will be conducted on a face to face basis only. Virtual interviews can not be supported.

  Main duties of the job

  Proactively lead the Procurement operational team and associated systems ensuring compliance with legislation, national and local policies, with specific management accountability for e-procurement. To produce accurate KPIs and monitor the performance of the procurement operational team and highlight issues and make recommendations for improvement.

  Day to day management of the Operational team, including monitoring of workload and productivity.

  Build positive professional relationships with all colleagues. Lead and implement change and improvements to support the team to deliver waste reduction targets and raise the team profile with clients.

  Take the lead for e-procurement systems functionality and implementation. Build professional relationships with colleagues and line manage the Procurement operational team and support colleagues to improve the service, enhance expertise and build capability.

  To be responsible for purchasing activities which contribute to the provision of a cost effective and responsive professional purchasing and supplies service ensuring compliance with legislation, national and local policies, with specific project management accountability for e-procurement.

  About us

  We provide care and support to over a million people in Wakefield and Kirklees in their homes, community settings and across our three hospital sites at Pontefract, Dewsbury and Pinderfields (Wakefield).

  Always striving for excellence, we are at the forefront of innovation and research, and we invest in teaching and the development of our workforce.

  We live by our values of caring, improving, being respectful and maintaining high standards. We listen and learn because we aim to make Mid Yorkshire the best place to work and receive care.

  We value diversity and welcome talent and enthusiasm irrespective of age, disability, neurodivergence, sex, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances including providing unpaid carers support to someone with a health and care need. As ethnic minority groups, members of the LGBTQ+ community, and people with a disability/neurodivergence are currently under-represented across the organisation, we encourage applications from members of these groups. We have policies and procedures to ensure all applicants are treated fairly and consistently.

  We are proud of our staff networks - who offer valuable guidance and feedback from those with lived experience.

  We have a clear vision and you could be part of this! If you share our values and you want to make a difference to the lives of our patients and their families and carers, we would love to hear from you.

  Date posted

  20 June 2024

  Pay scheme

  Agenda for change

  Band

  Band 5

  Salary

  £28,407 to £34,581 a year

  Contract

  Permanent

  Working pattern

  Full-time

  Reference number

  C9377-CORP2119

  Job locations

  Pinderfields Hospital

  Aberford Road

  Wakefield

  West Yorkshire

  WF1 4DG

  
  

  Job description

  Job responsibilities

  • Day to day management of the Operational team, undertaking recruitment and selection, staff appraisals and sickness absence.
  • Day to day management of the Operational Team including monitoring of workload and outputs.
  • To develop detailed plans for the roll out of e-procurement Trustwide providing update and reports to the Head of Supplies and Procurement on milestones and timescales.
  • Use KPIs to identify any requisition products which would be suitable to add to the catalogue or the Inventory Management System.
  • To be responsible for monitoring the Increased usage and compliance of catalogue data (including NHS Supply Chain) and reporting into national data compliance.
  • Develop standard operating procedures and user guides for use of e-procurement systems, to be utilised both within the service and external departments.
  • Devise and plan the e-procurement training which will be delivered on a 1:1 basis or small groups Trustwide.
  • Develop contract review criteria and arrange regular meetings for effective user/supplier consultation to support the use of e-procurement.
  • Identify services that would benefit from improvements in e-procurement increase the efficiency of those you support and take action.
  • Seek to influence client choice to standardise products and reduce costs.
  • Listen to the needs of clients and engage in productive discussions about options.
  • Encourage users to source via the electronic catalogues.
  • Enhance user knowledge by disseminating information to update on the e Procurement system.
  • Work with contracting team to ensure new suppliers and products sourced and contracted include electronic catalogues.
  • To work with Contracts Team, maintaining knowledge of the Trusts contracts including those utilised by the Trust which are negotiated by external organisations such as NHS Supply Chain and the North of England Commercial Procurement Collaborative. Keep up to date with new contract awards.
  • To support the Clinical Procurement Specialist where appropriate. This may include reporting and support to identifying products/equipment associated with FSNs/NPSAs/MDAs and ICNs.
  • Participates in the identification of waste reduction and monitoring purchasing performance to achieve waste reduction. Seek opportunities by considering alternative products/source of supply.
  • To contribute, participate in benchmarking activities, and maintains an awareness of market developments and market trends.
  • Develop the team to work closely with internal Contract and Supplies colleagues and gain an understanding of their roles.
  • Advise Trust colleagues on commercial and best source and route of supply for goods and services.
  • Make assessments and advise peers and senior managers on best value for money procurement approach. For example, National framework/local tender.
  • General
  • Assists with the implementation of Supplies policies and objectives as set out by the Head of Supplies and general requirements as set out by the Department of Health / NHSI. Assist with the implementation and smooth operation of all purchasing systems.
  • To be aware of the appropriate ethics/behaviour in transacting public business and display a high standard of conduct and professional approach when in contact with both internal/external customers and suppliers.
  • To contribute to the continuous development and performance of the Supplies Department by participating in development activities and by suggesting areas of Departmental and personal improvement.
  • To participate in creating a positive culture within the Department and through effective communication with customers which will ensure the delivery of a professional purchasing and supply service.
  • Assist with ensuring that a good working relationship is maintained between all members of the Purchasing Team and associated departments.
  • Ensure that the team undertake the High quality and accurate work and work within the trust Standard Financial Instructions and Standing Orders.
  • Answer queries and resolve complaints promptly.
  • Overseas the e-procurement and catalogue and purchase order information system for the department.

  Job description

  Job responsibilities

  • Day to day management of the Operational team, undertaking recruitment and selection, staff appraisals and sickness absence.
  • Day to day management of the Operational Team including monitoring of workload and outputs.
  • To develop detailed plans for the roll out of e-procurement Trustwide providing update and reports to the Head of Supplies and Procurement on milestones and timescales.
  • Use KPIs to identify any requisition products which would be suitable to add to the catalogue or the Inventory Management System.
  • To be responsible for monitoring the Increased usage and compliance of catalogue data (including NHS Supply Chain) and reporting into national data compliance.
  • Develop standard operating procedures and user guides for use of e-procurement systems, to be utilised both within the service and external departments.
  • Devise and plan the e-procurement training which will be delivered on a 1:1 basis or small groups Trustwide.
  • Develop contract review criteria and arrange regular meetings for effective user/supplier consultation to support the use of e-procurement.
  • Identify services that would benefit from improvements in e-procurement increase the efficiency of those you support and take action.
  • Seek to influence client choice to standardise products and reduce costs.
  • Listen to the needs of clients and engage in productive discussions about options.
  • Encourage users to source via the electronic catalogues.
  • Enhance user knowledge by disseminating information to update on the e Procurement system.
  • Work with contracting team to ensure new suppliers and products sourced and contracted include electronic catalogues.
  • To work with Contracts Team, maintaining knowledge of the Trusts contracts including those utilised by the Trust which are negotiated by external organisations such as NHS Supply Chain and the North of England Commercial Procurement Collaborative. Keep up to date with new contract awards.
  • To support the Clinical Procurement Specialist where appropriate. This may include reporting and support to identifying products/equipment associated with FSNs/NPSAs/MDAs and ICNs.
  • Participates in the identification of waste reduction and monitoring purchasing performance to achieve waste reduction. Seek opportunities by considering alternative products/source of supply.
  • To contribute, participate in benchmarking activities, and maintains an awareness of market developments and market trends.
  • Develop the team to work closely with internal Contract and Supplies colleagues and gain an understanding of their roles.
  • Advise Trust colleagues on commercial and best source and route of supply for goods and services.
  • Make assessments and advise peers and senior managers on best value for money procurement approach. For example, National framework/local tender.
  • General
  • Assists with the implementation of Supplies policies and objectives as set out by the Head of Supplies and general requirements as set out by the Department of Health / NHSI. Assist with the implementation and smooth operation of all purchasing systems.
  • To be aware of the appropriate ethics/behaviour in transacting public business and display a high standard of conduct and professional approach when in contact with both internal/external customers and suppliers.
  • To contribute to the continuous development and performance of the Supplies Department by participating in development activities and by suggesting areas of Departmental and personal improvement.
  • To participate in creating a positive culture within the Department and through effective communication with customers which will ensure the delivery of a professional purchasing and supply service.
  • Assist with ensuring that a good working relationship is maintained between all members of the Purchasing Team and associated departments.
  • Ensure that the team undertake the High quality and accurate work and work within the trust Standard Financial Instructions and Standing Orders.
  • Answer queries and resolve complaints promptly.
  • Overseas the e-procurement and catalogue and purchase order information system for the department.

  Person Specification

  Other

  Essential

  • Undeterred by setbacks
  • Experience in working within an uncertain/unstable environment

  Qualifications

  Essential

  • Degree level in relevant discipline or Chartered Institute of Purchasing and Supply (CIPS) qualifications.
  • ILM Level 3 Supervisor qualification

  Desirable

  • Member of the Chartered Institute of Purchasing & Supply (MCIPS)

  Experience

  Essential

  • Proven experience of supervising a team
  • Experience in assisting and supporting a diverse, multi-functional service
  • Experience in assisting in driving through efficiency gains and service improvement.

  Desirable

  • Experience in a commercial or public sector purchasing environment
  • Experience of procurement procedures in particular e-procurement.

  Skills and Abilities

  Essential

  • Excellent verbal, written, literacy and numeric skills
  • IT skills Word, Excel, Database
  • Personal organisational skills with the ability to plan and prioritise

  Knowledge and Awareness

  Essential

  • Knowledge of effective procurement within the NHS
  • Proven Understanding of Procure to Pay procedures
  • Knowledge of E-procurement
  • Awareness of own limitations

  Desirable

  • Understanding of NHS accountability and governance

  Personal Attributes

  Essential

  • Motivated and builds partnerships
  • Ability to communicate effectively at all levels of staff within the organisation regarding Procurement and Inventory systems
  • Remains effective under workload pressures
  • Multi-tasking with flexible working ability
  • Optimistic with a positive outlook with a Can do attitude

  Person Specification

  Other

  Essential

  • Undeterred by setbacks
  • Experience in working within an uncertain/unstable environment

  Qualifications

  Essential

  • Degree level in relevant discipline or Chartered Institute of Purchasing and Supply (CIPS) qualifications.
  • ILM Level 3 Supervisor qualification

  Desirable

  • Member of the Chartered Institute of Purchasing & Supply (MCIPS)

  Experience

  Essential

  • Proven experience of supervising a team
  • Experience in assisting and supporting a diverse, multi-functional service
  • Experience in assisting in driving through efficiency gains and service improvement.

  Desirable

  • Experience in a commercial or public sector purchasing environment
  • Experience of procurement procedures in particular e-procurement.

  Skills and Abilities

  Essential

  • Excellent verbal, written, literacy and numeric skills
  • IT skills Word, Excel, Database
  • Personal organisational skills with the ability to plan and prioritise

  Knowledge and Awareness

  Essential

  • Knowledge of effective procurement within the NHS
  • Proven Understanding of Procure to Pay procedures
  • Knowledge of E-procurement
  • Awareness of own limitations

  Desirable

  • Understanding of NHS accountability and governance

  Personal Attributes

  Essential

  • Motivated and builds partnerships
  • Ability to communicate effectively at all levels of staff within the organisation regarding Procurement and Inventory systems
  • Remains effective under workload pressures
  • Multi-tasking with flexible working ability
  • Optimistic with a positive outlook with a Can do attitude

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Additional information

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Employer details

  Employer name

  The Mid Yorkshire Teaching NHS Trust

  Address

  Pinderfields Hospital

  Aberford Road

  Wakefield

  West Yorkshire

  WF1 4DG

  
  

  Employer's website

  https://www.midyorks.nhs.uk/ (Opens in a new tab)

  Employer details

  Employer name

  The Mid Yorkshire Teaching NHS Trust

  Address

  Pinderfields Hospital

  Aberford Road

  Wakefield

  West Yorkshire

  WF1 4DG

  
  

  Employer's website

  https://www.midyorks.nhs.uk/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

Notice