• Job Description

  Req#: 10003304

  Position Summary:

  The Production Services Assistant (VTS) is part of the Production Services department within the Student Center cluster in the Student Affairs division at Vanderbilt University. This position is responsible for overseeing and providing the delivery of the highest level of Audio Visual (AV) support for events and facilities for Student Center, Student Affairs, Vanderbilt Community and outside client events. This position will provide lighting, audio, event technical management and video support for events within the Student Centers and other venues across campus. Reporting directly to the Assistant Director, Production Services the Production Services Assistant is a key contributor for all the events assigned to them.

  About the Work Unit:

  The Student Centers Office manages events, event spaces and facilities across campus. Our team includes event managers, audio/visual technicians, facilities managers, and student staff. We work as a team to create successful events for our clients and guests in our facilities. We work with an array of clients including Vanderbilt student groups, departments, and the greater Nashville Community, and many more. The events we manage range from small meetings to large-scale events including weddings, conferences, and student performances.

  About Student Affairs:

  Student Affairs Students serves a central role in student learning and development at Vanderbilt, advancing the University’s mission of teaching, research, and service. Student Affairs at Vanderbilt cultivates vibrant, inclusive communities that foster a student’s sense of belonging and wellbeing through collaborative partnerships, transformative learning experiences, and an accessible and holistic network of resources. We value connection, belonging, compassion, development, and innovation. Our staff are committed to continued growth in knowledge, awareness, skills, and experience engaging with these priorities in a higher education environment.

  Key Functions and Expected Performance:

  Event Management

  • Performs set-ups and equipment operations for events hosted in Student Centers’ facilities
  • Collaborate with contracted performance groups’ technical personnel
  • Assist contracted vendors providing technical support during events
  • Assess technical and equipment needs with clients prior to their events
  • Troubleshoot technical difficulties during events and programs
  • Provide assistance and technical support for Student Centers’ managed facilities and Student Affairs auxiliary spaces.

  Equipment Maintenance

  • Perform maintenance, adjustments, and minor equipment repairs on mobile and installed AV as needed.

  Administrative

  • Maintain equipment and supply inventories
  • Identify equipment and supply purchases
  • Possess a working knowledge of emerging technologies
  • Attend trainings and workshops to improve technical skills

  Policies & Procedures

  • Work as part of a team to update all policies, procedures, and emergency preparedness efforts for all student centers
  • Ensure all technologies are fully accessible and in compliance with Student Centers policies and procedures

  Other

  • Utilize excellent customer service skills to connect with and serve Vanderbilt’s diverse community.
  • Network to know key stakeholders and building associates by name.
  • Ensure outstanding facility cleanliness, accessibility, and event services.
  • Attend meetings as required.
  • Flexible schedule based on events (nights and weekend work required).
  • Other duties as assigned to advance the mission of Student Centers, Student Affairs, and Vanderbilt University.
  • Maintain an understanding of institutional and departmental financial policies related to areas such as travel, procurement, expense, and time reporting to ensure compliance and proper stewardship of university resources.
  • Demonstrate a willingness to support colleagues across the division in order to encourage the implementation or fulfillment of divisional goals and strategic priorities.

  Supervisory Relationships:

  This position reports administratively and functionally to the Assistant Director, Production Services.

  Education and Certifications:

  Required:

  High school diploma or equivalent.

  Experience and Skills:

  Required

  • One year of related experience
  • Ability to operate audio visual equipment, movie film projectors, theatrical and concert sound reinforcement, theatrical and concert lighting (including intelligent fixtures), and other electronic equipment
  • Proven ability to work independently or in teams
  • Possess strong communication, interpersonal, troubleshooting and multitasking abilities
  • Ability to maintain frequent heavy lifting and climbing (ladders, catwalks, scaffolds, etc.)
  • Ability to work in various climates, weather conditions, environments
  • Ability to work a schedule that may include long hours or weekend work

  Preferred

  • Familiarity with safe working practices of counterweight and concert rigging, staging, theatrical and concert power distribution, audio, lighting, video equipment, laser displays and pyrotechnics
  • Proven ability in establishing and maintaining relationships among event partners

  Experience with Microsoft Office suite

  Commitment to Equity, Diversity and Inclusion

  At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.

  Vanderbilt University is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.

  Please note: all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.

• About the company

  Vanderbilt University is a private research university in Nashville, Tennessee.

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