• Job Description

  Req#: 26749

  Overview

  Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

  With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

  At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

  The Program Administrative Manager will facilitate projects and other initiatives as assigned by the Office of Central Faculty Affairs. The role interacts closely with the Director’s Office executives and staff, Senior Vice Presidents, Vice Presidents, faculty, and other internal and external partners. The responsibilities associated it this role require discretion and sound judgment due to the confidential nature of the projects and information involved.

  The position requires someone proactive, focused, self-directed, and able to engage in and manage initiatives independently, along with balancing multiple work activities, while ensuring the highest level of professionalism and customer service.

  This role reports to the Senior Manager, Office of Central Faculty Affairs.

  Most Fred Hutch jobs require some on-campus work. However, there may be flexibility for certain positions. Please check with the recruiter if you are an out-of-state applicant interested only in working outside of the Seattle area.

  Please include a cover letter detailing your interest and qualifications with your application.

  Responsibilities

  Faculty Appointments, Promotions & Reviews

  • Coordinate review and development of centralized process documents. Maintenance of resources.
  • Maintenance and support for Fred Hutch’s faculty management software and system (Interfolio) module Faculty Activity Reporting (FAR) for faculty CV data, including training and support for Research Administrators tasked with updating faculty CV data.
  • Manage the implementation of Interfolio Review, Promotion, and Tenure Module.

  Cross-Divisional Faculty Affairs Program and Process Improvement

  • Schedule and support regular meetings with division faculty affairs staff. Assist with the project management of group initiatives.
  • Maintenance of policies, procedures, and templates that support the successful career advancement of Fred Hutch faculty and scientific staff at the Center level.
  • Representing the Office of Central Faculty Affairs / Academic & Scientific Personnel as skilled in collaborative, cross-functional initiatives and projects and process implementation where appropriate.

  Data Maintenance, Communications & Events

  • Maintain electronic personnel files in a consistent manner.
  • Develop, with direction, and maintain tracking for Fred Hutch scientific staff.
  • Assist with preparing faculty and scientific staff reports.
  • Partner with Director’s Office staff to develop content as requested for Faculty Event coordination and organization.
  • Maintain accurate resources on CenterNet (intranet) for faculty, scientific personnel, and administrative staff.

  General Administration

  • Provide both routine and non-routine administrative support, handling competing administrative task requests (via multiple clients) that require professional discernment on appropriate urgency/prioritization to complete.

  Qualifications

  MINIMUM QUALIFICATIONS:

  • Bachelor's degree or equivalent experience
  • Minimum of three years of administrative management experience in a research or academic setting
  • Strong written and verbal communication skills
  • High level knowledge of Microsoft applications - specifically Word, Excel, Teams, and Outlook

  PREFERRED QUALIFICATIONS:

  • Familiarity with Microsoft SharePoint, Interfolio modules, and/or WorkDay
  • Experience with Human Resources or Academic/Faculty Affairs in a research/academic setting
  • Knowledge and familiarity with University of Washington School of Medicine
  • Able to manage successful working relationships with a wide variety of collaborators
  • Experience facilitating and building consensus among diverse stakeholders
  • Ability to work toward a solution
  • Demonstrated ability to work independently and take initiative.

  A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

  The annual base salary range for this position is from $72,946 to $109,408, and pay offered will be based on experience and qualifications. Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).

  Our Commitment to Diversity

  We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at hrops@fredhutch.org or by calling 206-667-4700.

• About the company

  The Fred Hutchinson Cancer Research Center, also known as Fred Hutch or The Hutch, is a cancer research institute established in 1972 in Seattle, Washington.

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