The Foundation

We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve. We provide an exceptional benefits package to employees and their families which include comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, foundation-paid retirement contribution, regional holidays, and opportunities to engage in several employee communities. As a workplace, we’re committed to creating an environment for you to thrive both personally and professionally.

The Team

The mission of the Global Policy & Advocacy (GPA) program is to understand and shape the public policy debates affecting the foundation’s work, build support for its major program and policy objectives, and develop partnerships and alliances that can advance the foundation’s policy objectives nationally and globally. Because the foundation’s resources alone are not enough to solve the challenges ahead, GPA also supports advocacy efforts to engage diverse stakeholders and promote innovative solutions that advance our program goals. We work in close partnership with grantees, our colleagues in the Global Health and Global Development Programs, the Executive office, and foundation Communications to build an environment in which all people have the opportunity to lead healthy and productive lives.

The Program Advocacy and Communication Team (PAC) team works toward that purpose in three ways: Ensuring our issues are championed and supported by key stakeholders to get the most out of the aid system and financing sources. Advancing policies that support our program strategy goals and partnering with key institutions to ensure they are effective in achieving our shared goals.

Your Role

The Program Assistant provides dynamic administrative support to multiple colleagues at the Deputy Director and Senior Program Officer levels, in support of the overall goals of the team. Including consistent use of good judgement, a high level of critical and proactive thinking and action, ownership of assigned responsibilities, is a team player, resourceful, acts with integrity, and has a sense of humor and flexible to constant change of priorities.

What You’ll Do

• Manage complex calendars including meetings with participants in multiple time zones, both internal and external to the foundation.
• Prioritize communications to ensure prompt responses to inquiries.
• Provide high-quality interactions, clear and consistent communication internally as well as grantees and partners in the field.
• Manage competing priorities through transparency, collaboration, and rigor.
• Assist in scheduling and planning events including coordinating arrangements for participants, handling logistics, and disseminating materials.
• Occasional team operational support.
• Records and data management including, but not limited to, management of the team SharePoint site, maintaining an organized filing system, tracking, and prioritizing tasks and projects, etc.
• Work on special projects as needed. May include conducting basic project management and/or research and analysis of data to respond to requests.
• Is an active member of the PAC team and the Business Team – participating in team meetings, team events, and keeping a pulse on the health and effectiveness of the team

Your Experience

• A minimum of 3 years work experience in an administrative role for a complex and fast-paced organization
• Is highly proactive in identifying team needs and opportunities and helps champion and resolve them.
• Experience working within organizational systems to improve efficiency and successfully working in a changing environment.
• Experience setting priorities and meeting deadlines while balancing the needs of providing support for multiple individuals, including: calendar management, travel arrangements, and event planning assistance.
• Excellent oral and written communication skills; must be able to communicate effectively with internal and external contacts and has the ability to adjust to a wide variety of working styles.
• Proficient with MS Office Suite including – Outlook, SharePoint, Excel, PowerPoint, and Microsoft Teams.

• Balances quality of work with meeting deadlines while making the best use of available time and resources.
• Responds positively to change, embracing and using new practices to accomplish goals and solve problems.
• Performs task with care; is thorough. Makes few if any errors and checks work to ensure accuracy and completeness.
• Handles high workloads, competing demands, vague assignments, interruptions, and distractions with poise and ease.
• Great attention to detail; ability to track and manage multiple tasks simultaneously.
• Accountability, Self-awareness, Dependability, Adaptability, Flexibility, Attention to detail, Emotional intelligence, Stress tolerance, Teamwork, Compassion, Strategic Thinking, and planning.

**Must be able to work from the Seattle, WA office 50% of the time. Relocation is not provided at this time.

*Must be able to legally work in the country where this position is located without visa sponsorship.

The typical salary range for this role is $20.60 to $39.14 USD. The exact offer will be determined by a variety of factors such as the candidate’s individual skills, qualifications, and experience relative to the requirements of the role.

Hiring Requirements

As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.

Candidate Accommodations

If you require assistance due to a disability in the application or recruitment process, please submit a request here.

Inclusion Statement

We are dedicated to the belief that all lives have equal value. We strive for a global and cultural workplace that supports ever greater diversity, equity, and inclusion — of voices, ideas, and approaches — and we support this diversity through all our employment practices.

All applicants and employees who are drawn to serve our mission will enjoy equality of opportunity and fair treatment without regard to race, color, age, religion, pregnancy, sex, sexual orientation, disability, gender identity, gender expression, national origin, genetic information, veteran status, marital status, and prior protected activity.