• Job Description

  Req#: R-13069

  Online applications must be received before 12:00am on:

  March 3, 2025

  If a date is not listed above, review the Applicant Instructions below for more details.

  Available Title(s):

  107M-YN_CS_NPS - Program Assistant

  Business Title:

  Program Assistant

  Employee Type:

  Classified

  Position Details:

  The Opportunity:

  The School of Biological Sciences (SBS) is dedicated to advancing biological knowledge and addressing societal challenges through cutting-edge research and education. SBS' goal is to prepare well-informed citizens and professionals through critical thinking, scientific literacy, and innovative teaching. SBS aims for excellence in biological research and education, securing investments for state-of-the-art facilities and providing competitive support and mentorship.

  As the Program Assistant, you will serve as the primary point of contact for students, staff, faculty and visitors to the School. Under general supervision, you will provide operational and administrative support and assist with the management of the academic programs of study related to course enrollment, advising, recruitment and retention. In this position, your duties will include, but are not limited to: coordination of enrolling students, maintaining student files; certifying new majors; tracking second and double majors; tracking advisor assignments and student concerns; serving as a source of information on requirements and curriculum for advisors; managing scholarships; providing clerical assistance to faculty mentors/advisors; obtaining and filing course syllabi; distribution and collection of student course evaluations; coordinate visits by prospective undergraduates; coordinating all events, including invitations; and provide support to faculty, students, and staff as needed.

  You will provide information to new and current graduate students regarding program requirements and application processing. You will also compile and maintain graduate student program data, assist with graduate recruitment activities and training and assist with awards for graduate scholarship and fellowship. In coordination with other Academic Office staff, you will receive walk-in visitors and answer the main phone line and complete other office duties as assigned.

  
  This is a full-time (100% FTE), permanent position. This position is overtime eligible.
  
  Monthly Salary: $3,239.00 to $4,299.00 | Range 37, Step A through M | Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28 .

  
  Benefits: WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For additional information, please review the summary of benefits offered by WSU for classified staff and Total Compensation.

  Required Qualifications:

  • High school graduation or equivalent AND two years of full-time clerical experience OR equivalent education/experience.

  • Proficiency using Microsoft Office applications, including demonstrated experience with databases and/or spreadsheets.

  Preferred Qualifications:

  • Strong interpersonal and organizational skills, including attention to detail.

  • Experience working in higher education or related office setting.

  About Department- The School of Biological Sciences Webpage

  Additional Information:

  Area/College: College of Arts & Sciences
  Department Name: School of Biological Sciences
  Location: Pullman, WA
  
  Application Instructions: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.
  
  1) Resume
  2) Cover Letter
  
  External candidates, upload all documents in the “Application Document” section of your application.
  Current WSU Employees (internal candidates), before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates, upload all documents in the “Resume/Cover Letter” section of your application.
  
  Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible.
  
  Reference contact information will be requested later in the recruitment process through Workday.
  
  Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

  Time Type:

  Full time

  Position Term:

  12 Month

  WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

  WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

  WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.

  Notice of Non-Discrimination

  WSU prohibits sex discrimination in any education program or activity that it operates compliant with Title IX. Inquiries regarding Title IX and reports of sex discrimination can be directed to the WSU Title IX Coordinator. More information on WSU’s policies and procedures to respond to discrimination and harassment are available here: Nondiscrimination statement.

• About the company

Notice