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Closing Date:

05/13/2024

Type of Position:

Instructional Development

Job Type:

Regular No

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu .

Department:

CPH | HPM MHSA - Students

Department's Website:

Summary of Job Duties:

Reporting to the MHA Program Director, the Program Coordinator supports program and course-related activities and independently advises students, staff, faculty and the general public on program content, policies and procedures. This position provides administrative support to the MHA program and teaching faculty. The Program Coordinator uses independent judgement in interpreting and applying rules and policies of the Program, the Department of Health Policy and Management, and the College of Public Health. This position coordinates, schedules, and monitors administrative, fiscal, and educational activities to ensure consistency with the programmatic goals and documentation and monitoring compliance with program accreditation.

Qualifications:

• Bachelor's degree plus two (2) years of administrative or program coordination experience or
• Associate's degree plus four (4) years of administrative or program coordination experience or
• High School degree plus six (6) years of administrative or program coordination experience required.

Preferred Qualifications:

Master's degree in a related field (MHA, MPH, etc.) plus three (3) years experience in a program coordination position.

Additional Information:

Responsibilities:

• Coordinate all elements of the MHA program including application/admissions processes, course scheduling, registration, instructional support, and accreditation documentation.

• Advises prospective students and applicants on the application process and troubleshoots issues with the application system.

• Extracts applicant data/files and maintains documentation for accreditation reporting.

• Monitors applicant profiles, ensuring that applicants meet the minimum GPA and program entrance requirements.

• Coordinates application review including tracking applications for completeness, preparing applications for reviewers, assigning reviewers, and tabulating scores.

• Coordinates communications and logistics for the admissions review committee.

• Coordinates and sends onboarding communications to incoming students.

• Coordinates administrative elements of faculty course preparation and delivery, particularly for adjunct faculty courses, including assurance of textbook adoption, syllabus submission, and documentation for accreditation.

• Provides student support including information about course schedules, registration, and timelines, and resources for payment.

• Coordinate and administer competency assessment surveys for all students at program start, midpoint, and graduation.

• Coordinates exit interviews with graduating students and the MHA Program Director. Builds and maintains relationships with employer residency sites and facilitates student placement for residencies.

• Tracks and monitors the completion of student evaluations from residency preceptors.

• Coordinates tracking and monitoring of new graduate and alumni employment to ensure compliance with program accreditation. Coordinates and administers regular alumni and employer surveys in support of programmatic goals and program accreditation requirements.

• Provides fiscal support (purchasing, travel reimbursement) for faculty and students.

• Coordinates development of student employment contracts for management assistantships and residencies and approval by the relevant authorities, both within the University and with external organizations.

• Coordinates tuition and stipend payments for all management assistants. Ensures all related HR and administrative paperwork is prepared, approved, and communicated to the proper authorities.

• Works with the College Webmaster to ensure the timeliness and accuracy of all materials posted to the program website.

• Troubleshoots inquiries from prospective students and current students, faculty, alumni, and community affiliates. Coordinates logistics for the MHA Advisory Board meetings.

• Coordinates and schedules monthly faculty meetings.

• Coordinates and communicates with other UAMS departments and community-based partners.

• Assists in the production and dissemination of marketing materials, program newsletters, and the MHA student manual.

• Drafts minutes for faculty meetings and Advisory Board meetings and assures documentation as required for program accreditation.

• Provides event planning coordination and administrative support for orientation sessions, student association meetings, faculty meetings, recruitment events, and alumni meetings to include primary administrative responsibility and coordination for the annual MHA Alumni luncheon. These responsibilities include catering and parking relating to all program events.

• Provides administrative support for periodic program reaccreditation and annual reporting.

• Performs other duties as assigned.

Salary Information:

Salary is commensurate with education and experience

Required Documents to Apply:

Curriculum Vitae, Resume

Special Instructions to Applicants:

Applicants must upload a resume to be considered for the position.

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

No Background Check Required

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity:

Feeling, Grasping, Hearing, Manipulate items with fingers, including keyboarding, Sitting

Frequent Physical Activity:

Lifting, Pulling, Pushing, Standing

Occasional Physical Activity:

Crouching, Kneeling, Reaching, Stooping, Walking

Benefits Eligible:

Yes