Job Title

Program Coordinator I P9

Agency

Texas A&M University Health Science Center

Department

Bcs Campus Administration

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experience. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Program Coordinator I (P9) supports faculty and students with the day-to-day development, delivery, and evaluation of the Pre-Clerkship curriculum under supervision of the Pre-Clerkship Program Manager and guidance of Pre-Clerkship Program Coordinator IIs. Creates, coordinates, and disseminates information related to the assigned courses; revises and publishes course content in the learning management system (i.e., Canvas); updates course calendars and schedules, reserves rooms and/or creates Zoom sessions; serves as a liaison between the course co-directors, faculty, students, and staff within Pre-Clerkship and across the College of Medicine.

What you need to know

Salary: Compensation will be commensurate to selected hire’s experience.

Required Education and Experience:

• Bachelor’s degree or any equivalent combination of training and experience

• Two (2) years of work experience in program coordination in education or related areas.

Required Knowledge, Skills, and Abilities:

• Ability to successfully manage several tasks simultaneously

• Ability to work cooperatively with others

• Ability to work independently

• Effective interpersonal skills

• Effective verbal and communication skills

• Knowledge of word processing and spreadsheet applications

• Proficiency in MS Word, Excel, PowerPoint, Outlook and database applications

• Strong organizational and customer service skills

Preferred Qualifications:

• Bachelor’s degree

• Four years work experience in program coordination in education

• Experience in health services and/or pre-clerkship medical education

• Experience as clerical or administrative assistance staff

• Experience with learning management systems – Canvas

• Experience collaborating with individuals and communities in a higher education and/or medical setting

Responsibilities:

• Pre-Clerkship Coordination: Coordinates all course information planning, implementing, and scheduling for assigned courses, including: Arranging room reservations, scheduling Zoom sessions. Attending relevant meetings as related to assigned courses. Coordinating small group facilitators, lecturers, panelists when applicable and proctors for exams. Coordinating with Office of Academic Technology and Office of Evaluation and Assessment. Maintaining the learning management system. Managing the scheduling of Pre-Clerkship team meetings and trainings (Huddles, PCC, etc.) as related to assigned course. Providing support related to course sessions, exams, training sessions. Serving as primary administrative liaison with course co-directors, faculty, and students

• Pre-Clerkship Program Support: Alerts appropriate departments officials of issues/questions. Attends committee meetings (as assigned). Attends Pre-Clerkship meetings, retreats, and professional training sessions. Completes any research requests regarding Pre-Clerkship as directed by the Program Manager and Assistant Dean of Pre-Clerkship. Coordinates responses for program information requests received via email and/or phone. Disseminates information and/or responses to appropriate personnel. Greets incoming guests and assist as needed. Serves as back-up for other Pre-Clerkship Coordinators

• Pre-Clerkship Attendance Support: Maintains up-to-date record of absence and late arrival requests. Oversees processing of absences and late arrival requests for Pre-Clerkship students. Reviews absences in the Laserfiche portal and process requests within 48-hours of submission. Serves as a processor for absence and late arrival requests for Pre-Clerkship students

• Pre-Clerkship Onboarding Support: Oversees the onboarding and welcome of new PCT (BCS) employees. Performs other duties as assigned

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.