• Job Description

  Req#: 2986
  Position Type:
  Administrative Support - Salaried/ Student Services Program Coordinator
  
  
  Date Posted:
  6/18/2025
  
  
  Location:
  Patrick Marsh Middle School
  
  
  Leading toward the merger of all services to wrap around all students based upon needs.
  Building the vision with staff and providing support to staff as their roles evolve to better meet the needs of all students.
  Participating as a member of proactive, collaborative problem-solving teams that invent solutions from the ground up in support of all students.
  Securing and developing experienced staff to assist others in meeting the needs of all students.
  Securing resources to enable staff to meet the needs of all students.
  Ensure Individuals with Disabilities Education Act (IDEA) compliance including timelines, content, and implementation of IEP programs, placements, and services.
  Ensure Section 504 compliance including evaluation procedures, plan implementation, and student protections.
  Teach and support staff in best practices around creating and implementing IEPs and 504 plans.
  Act as a primary resource for teachers, administrators and parents when problems occur involving a student with a disability or a student who is struggling academically or behaviorally.
  Assist the Director of Student Services, Principals and other staff in developing, implementing and evaluating individual programs, services offered, diagnostics, class lists and caseload determinations.
  Facilitate effective communication between administration, all staff members and parents.
  Serve as Local Education Agency (LEA) representative at IEP meetings when requested by principal or assistant principal or when situation warrants their attendance.
  Complete a review of records for transfer students to ensure proper placement and appropriate service provision.
  Train staff in the use of Functional Behavioral Assessments, the development of Positive Behavioral Support Plans, the use of non-violent crisis intervention techniques and the legal requirements of seclusion and restraint.
  Coordinate Extended School Year Services.
  Collaborate with summer school administration to establish appropriate services and supports for all students with disabilities in attendance.
  Lead student services staff in development and implementation of instructional methods, materials, assistive technology and techniques, and service delivery for students at risk or with disabilities including coaching and modeling in the classroom.
  Support and promote shared responsibility, collaboration, engagement and inclusive practices for all students.
  Facilitate systematization of services and programs between levels by overseeing transitions for students with disabilities.
  Work closely with principals and leadership teams to develop, implement, teach and support school-wide systems and processes such as PBIS, RtI, and the teams associated with ensuring the academic and behavioral success of all students.
  Serve as external PBIS Universal and Tier II/III Coach for assigned buildings.
  Collaborate with building and district leadership to regularly examine data, apply equitable teaching and behavioral management practices and constantly review professional practice.
  Facilitate state and district assessment coordination for students with disabilities at assigned buildings.
  Serve as a liaison to private schools as assigned by the Director of Student Services.
  Provide oversight, support and coordination for students with IEP’s who are involved in alternative education or homebound programming in assigned grade levels.
  We are seeking an equity driven, collaborative leader who is passionate and knowledgeable about special education to fill this student services program coordinator role at Patrick Marsh Middle School. Please carefully review the job description for more information about the details of the position. This job is ideal for experienced special educators and student services professionals who are considered leaders by their peers, support staff and administrators. Ideal candidates have a vision for themselves in such a role and have the skill and will to lead adults. Finally, applicants are able to clearly advocate for the rights of students with disabilities in a productive way with a variety of stakeholder groups (teachers, caregivers, community agencies, etc). The specifics of the .5 FTE will be worked out with the candidate hired but will ideally be 2.5 consistent days a week.
  
  Patrick Marsh has a 3% mobility rate and 30% of the student body qualified for free/reduced lunch. 14% of students at Patrick Marsh meet criteria under IDEA as students with disabilities, 61% of students identify white, 7% identify African American, 12% identify Hispanic, 10% identify two or more races, 10% identify Asian, 0% American Indian/Pacific Islander
  
  Jennifer Apodaca, Director of Student Services is happy to answer any questions you have about this position. She can be reached at jjapoda@sunprairieschools.org or at 608-834-6520. This position will remain open until filled.
  
  SUMMARY:
  A Student Services Manager provides coordination and support for special education, student services and differentiated programming. Assistance is provided to regular and special education teachers, principals, and assistant principals, in the areas of intervention and diagnosis procedures, classroom management, positive behavioral interventions and supports, curriculum development, Individualized Education Program (IEP) goals and objectives, instructional methods, instructional materials and equipment, parent consultation, problem solving and staffing, 504 development and other resource allocation. A Student Services Manager supports Principals, Assistant Principals and the Director of Student Services in promoting the success of all students by:
  1. Leading toward the merger of all services to wrap around all students based upon needs.
  2. Building the vision with staff and providing support to staff as their roles evolve to better meet the needs of all students.
  3. Participating as a member of proactive, collaborative problem-solving teams that invent solutions from the ground up in support of all students.
  4. Securing and developing experienced staff to assist others in meeting the needs of all students.
  5. Securing resources to enable staff to meet the needs of all students.
  ESSENTIAL RESPONSIBILITIES include the following: Other duties may be assigned.
  1. Ensure Individuals with Disabilities Education Act (IDEA) compliance including timelines, content, and implementation of IEP programs, placements, and services.
  2. Ensure Section 504 compliance including evaluation procedures, plan implementation, and student protections.
  3. Teach and support staff in best practices around creating and implementing IEPs and 504 plans.
  4. Act as a primary resource for teachers, administrators and parents when problems occur involving a student with a disability or a student who is struggling academically or behaviorally.
  5. Assist the Director of Student Services, Principals and other staff in developing, implementing and evaluating individual programs, services offered, diagnostics, class lists and caseload determinations.
  6. Facilitate effective communication between administration, all staff members and parents.
  7. Serve as Local Education Agency (LEA) representative at IEP meetings when requested by principal or assistant principal or when situation warrants their attendance.
  8. Complete a review of records for transfer students to ensure proper placement and appropriate service provision.
  9. Train staff in the use of Functional Behavioral Assessments, the development of Positive Behavioral Support Plans, the use of non-violent crisis intervention techniques and the legal requirements of seclusion and restraint.
  10. Coordinate Extended School Year Services.
  11. Collaborate with summer school administration to establish appropriate services and supports for all students with disabilities in attendance.
  12. Lead student services staff in development and implementation of instructional methods, materials, assistive technology and techniques, and service delivery for students at risk or with disabilities including coaching and modeling in the classroom.
  13. Support and promote shared responsibility, collaboration, engagement and inclusive practices for all students.
  14. Facilitate systematization of services and programs between levels by overseeing transitions for students with disabilities.
  15. Work closely with principals and leadership teams to develop, implement, teach and support school-wide systems and processes such as PBIS, RtI, and the teams associated with ensuring the academic and behavioral success of all students.
  16. Serve as external PBIS Universal and Tier II/III Coach for assigned buildings.
  17. Collaborate with building and district leadership to regularly examine data, apply equitable teaching and behavioral management practices and constantly review professional practice.
  18. Facilitate state and district assessment coordination for students with disabilities at assigned buildings.
  19. Serve as a liaison to private schools as assigned by the Director of Student Services.
  20. Provide oversight, support and coordination for students with IEP’s who are involved in alternative education or homebound programming in assigned grade levels.
  
  SUPERVISOR RESPONSIBILITIES:
  Supervises and evaluates special education support staff. Provides input to administration in supervision and evaluation of student services staff.
  
  QUALIFICATION REQUIREMENTS:
  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to eligible individuals with disabilities to perform the essential functions.
  
  EDUCATION AND/OR EXPERIENCE:
  Master’s degree or equivalent in Educational Administration or Special Education and three to five years of experience as special education coordinator, lead special education teacher, or other type of leadership role in a public school system.
  Experience in providing in-service training for staff in the area of instructional practice. Experience in using technology for instructional and administrative applications.
  
  COMMUNICATION AND LANGUAGE SKILLS:
  Ability to read, analyze, and interpret general education periodicals, professional journals, technical procedures, or government regulations. Ability to write reports, business correspondence, and procedural manuals. Ability to effectively present information and respond to questions from groups of students, staff, parents, administrators, school board, and community.
  
  MATHEMATICAL SKILLS:
  Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply basic concepts of geometry and algebra. Ability to work with mathematical statistics.
  
  OTHER SKILLS AND ABILITIES:
  Ability to apply knowledge of current research and theory in specific field. Working knowledge of word processing, spreadsheet, database, and presentation software applications. Ability to establish and maintain effective working relationships with students, staff, and the community. Ability to communicate clearly and concisely both in written and verbal format. Ability to perform duties with awareness of all district and school board policies.
  
  ANALYTICAL AND REASONING ABILITY:
  Ability to define problems, collect data, establish facts, and draw conclusions. Ability to interpret an extensive variety of technical instructions in mathematical and diagram form and deal with several abstract and concrete variables.
  
  TEMPERAMENTS:
  Ability to direct others, deal with people, and influence people in their opinions, attitudes and judgments. Ability to perform a variety of duties. Ability to work with people who express conflicting opinions. Ability to solve problems, make judgments, and reach conclusions.
  
  PHYSICAL ATTRIBUTES:
  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to ensure individuals with disabilities to perform the essential functions.
  While performing these duties of this job, the employee is regularly required to stand, walk, sit, talk and hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and depth perception.
  
  WORK ENVIRONMENTS:
  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
  The noise environment is quiet to loud depending upon the activity in the particular part of the day and the location.
  
  CERTIFICATES AND LICENSES:
  Must possess and maintain or be eligible to obtain a current Wisconsin Department of Public Instruction license in an area of special education or pupil services. Valid driver’s license.
  
  PHYSICAL REQUIREMENTS:
  Shall complete a physical examination as required by Wisconsin Statute 118.25.
  
  

• About the company

  Sun Prairie High School is a public high school in Sun Prairie, Wisconsin, United States.

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