• Job Description

  Req#: 40450

  Agency: Illinois Arts Council
  Position Title: Arts Council Program Representative (Working Title: Program Representative)

  Closing Date/Time: 08/19/2024
  Salary: Anticipated Starting Salary $4,952 monthly; Full Range $4,952 - $6,952 monthly, CBA language applies
  Job Type: Salaried
  County: Cook
  Number of Vacancies: 1
  Plan/BU: RC062

  This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

  All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

  Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

  Posting Identification Number 40450

  Position Overview

  Under the general direction of the Director of Programs, assists in coordinating a variety of administrative and grants management tasks, in facilitating the effective management of day-to-day operations of Agency programs, and in the promotion and development of the arts in the state of Illinois.

  Essential Functions

  1. Assists in the planning and coordination of grant programs and activities. Responds to the needs of constituents. Assists in scheduling and organizes grant writing webinars and Informs organizations, artists, and potential grantees of Agency programs and services. Assists constituents with application procedures and provides technical assistance.
  2. Assists in reviews of applications and supplemental materials. Assists in reviewing constituent budgets, tracks expenditures, and grant-related activities. Prepares reports and updates records as needed.
  3. Assists in scheduling, organizes, and facilitates review panel meetings and events. Assists in the recruitment and orientation of advisory panelists. Assists in preparing panel review materials and maintains agenda. Assists in preparing and submits all documents required for processing advisory panel recommendations for Council action. Recommends action to be taken to Senior Staff. Reviews all required follow-up documents submitted by applicants.
  4. Maintains positive relationships within the Division of Programs by working with staff to collaboratively review arts program needs and assists in setting future goals for Agency. Maintains strong and positive relationships with Agency constituents and outside arts communities.
  5. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

  Minimum Qualifications

  1. Requires knowledge, skill, and mental development equivalent to four years of college, with courses in the liberal arts, the humanities, the performing or fine arts, or closely related area.
  2. Requires two years professional experience in the promotion of the arts or arts programs.

  Preferred Qualifications

  1. Prefers one (1) year experience working for an Arts Council or similar organization in implementing policies, procedures, and programs.
  2. Prefers one (1) year experience establishing and maintaining working relationships with artists or not-for-profit arts organizations, and the general public.
  3. Prefers one (1) year experience working with the principles and practices of grants application and monitoring.
  4. Prefers one (1) year of professional experience writing and conducting oral communications.
  5. Prefers one (1) year working knowledge of the National Endowment for the Arts and its programs.
  6. Prefers one (1) year experience researching, collecting, and compiling data into comprehensive reports.

  Employment Conditions

  Requires ability to travel in the performance of duties, with overnight stays as appropriate. The condition of employment listed here is incorporated and related to any of the job duties as listed in the job description.

  About the Agency

  The Illinois Arts Council serves the people of Illinois through a variety of grants and services, primarily geared to:

  • Support Illinois' Arts Sector: operating and technical support provided to organizations and programs statewide to help keep Illinois’ arts sector vital, vibrant, and accessible to all
  • Advance Arts Education: the arts can be a part of the education of every single child in this state through the programs, services, partnerships, and collaborations of the Illinois Arts Council
  • Foster Creativity and Working Artists: Resources, opportunities, and direct support for the work of individual artists—the foundation of Illinois' creative environment.

  Work Hours: Monday - Friday 8:30 AM - 5:00 PM
  Work Location: 115 S La Salle St., Chicago, Illinois, 60603
  Agency Contact:

  Willie Lin

  Email: willie.lin@illinois.gov

  Phone #: 312-814-6070

  Posting Group: Arts, Design & Cultural

  This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

  APPLICATION INSTRUCTIONS

  Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

  If you are not already signed in, you will be prompted to do so.

  State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

  Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

  If you have questions about how to apply, please see the following resources:

  State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

  Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

  The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com

• About the company

  The Governor of Illinois is the chief executive of the State of Illinois, and the various agencies and departments over which the officer has jurisdiction, as prescribed in the state constitution.

Notice