• Job Description

  Req#: R-13672

  Online applications must be received before 11:59pm on:

  July 22, 2025

  If a date is not listed above, review the Applicant Instructions below for more details.

  Available Title(s):

  1132-YN_ADMINPRO - Extension Coordinator

  Business Title:

  Program Support Coordinator

  Employee Type:

  Admin. Professional (+) (Fixed Term)

  Position Details:

  Summary of Duties:

  The Opportunity: WSU. Extending Knowledge. Changing Lives.

  There is extraordinary work being done by Washington State University’s (WSU) Pesticide Resources and Education Program at WSU. For over thirty years the Pesticide Resources and Education Program has provided engaging pesticide safety education to address critical issues facing Washington State and the Pacific Northwest regarding pesticides. It has also provided Washington and Oregon with up-to-date pesticide information by serving as a data query resource to enable the safe and informed use of pesticides. The Pesticide Resources and Education Program provides courses and expertise that help guide decision-making and policy initiatives across the state and the country.

  Under the guidance of the Pesticide Resources and Education Program leadership, the Program Support Coordinator will lead and manage the administrative day-to-day operations of the WSU Pesticide Resources and Education Program in Pullman, Washington. This role will develop and manage relationships between Pesticide Resources and Education Program’s Pullman and Puyallup team members, clientele, and regulatory agencies.

  60% Pesticide Resources and Education Program Program Admin Support

  • Oversee administrative aspects of the organization and the implementation of program events such as workshops and conferences; including working with vendors, speakers, travel agencies, units across WSU , and peer institutions.

  • Perform the day-to-day administrative operations of the Pullman office. Work with Extension Coordinator Seniors on various tasks; including revenue/expenses, creating and maintaining standard operating procedures for office processes, database building, and e-mail/phone call etiquette with quality, processing, and reporting in mind.

  • Assist with the production of communication materials for public audiences. Materials include the preparation of brochures, reports, and email blasts. The Program Support Coordinator will gather information for writing, editing, graphic design, and releasing of material.

  • Work alongside Director to search for grant opportunities, as well as coordinate and write draft grant submissions. Pesticide course customer management. Duties include answering phone calls and emails, assisting clients with courses and webinars; monitoring participants; running attendance reports; answering and directing general questions

  • Website updates, proofreading, and editing.

  • Social Media updates.

  • Manage Contracts/Vendors

  20% Fiscal Management

  • Oversee and manage revenue and expenditure of service centers

  • Create standardized and ad hoc reports for leadership and other meetings.

  • Create internal operating procedures for expenditures and requisitions.

  • Manage operational workbooks of manuals and courses sold.

  • Maintain a filing system

  15% Online Course Coordination

  • Lead revenue-based multi-state Internet pesticide recertification: course development, participant and courseware database management, customer service, fiscal management, and communications with state regulatory agencies.

  5% Other Duties as Assigned

  • Statewide and national travel to workshops and courses.

  • Investigate new technologies as it pertains to, databases, fiscal management and other program activities.

  • Track and replace office supplies as needed.

  Additional Information:

  
  This is a full time (100% FTE), temporary position. This position is overtime eligible.

  
  Temporary End Date: This is a temporary position expected to end on August 1, 2026. Renewal is dependent on the need for extension and/or if additional funding is secured to extend employment.
  
  Monthly Salary: $3,750.85 - $5,397.56 | Commensurate with experience and qualifications
  
  In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.
  
  Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for AP staff and Total Compensation.
  
  Required Qualifications:

  • A Bachelor’s degree in a relevant extension program discipline and two (2) years of related program experience. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

  • Must have, or be able to obtain by time of hire, a valid driver’s license and meet requirements in accordance with SPPM 7.10 and departmental driving standards.

  • Strong interpersonal, organizational, and verbal and written communication skills, with the ability to effectively engage and support diverse clientele populations.

  • Proficiency in the use of computers, MS Office software programs workspace.

  • Demonstrated proficiency in fiscal management, including budgeting, financial tracking, and reporting.

  • Strong interpersonal and teamwork skills, with a demonstrated ability to work effectively with diverse populations and collaborative teams.

  
  Preferred Qualifications:

  • Washington State Department of Agriculture (WSDA) Pesticide License.

  • Ability to track and manage multiple projects simultaneously.

  • Fluent in Spanish.

  
  About Department/College/Area/ Campus - [https://entomology.wsu.edu/]
  
  Area/College: College of Agricultural, Human and Natural Resource Sciences (CAHNRS)
  Department Name: E ntomology
  Location: Pullman, WA
  
  Application Instructions: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.
  
  1) Resume
  2) Cover Letter
  
  External candidates, upload all documents in the “Application Document” section of your application.
  Current WSU Employees (internal candidates), before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates, upload all documents in the “Resume/Cover Letter” section of your application.
  
  Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible.
  
  Reference contact information will be requested later in the recruitment process through Workday.
  
  Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made. This position will require an MVR check as well due to the frequent driving required for this position.

  Time Type:

  Full time

  Position Term:

  12 Month

  Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities.

  WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

  WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.

  Notice of Non-Discrimination

  In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract.

  Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both.

  More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/

• About the company

  Washington State University is a public land-grant research university in Pullman, Washington.

Notice