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Project Administrator – Heersink School of Medicine Constituent Engagement

The University of Alabama at Birmingham

The University of Alabama at Birmingham (UAB) seeks a Project Administrator for the Heersink School of Medicine, Constituent Engagement team. The Project Administrator will be responsible for coordinating administrative, personnel and logistical support for ongoing department projects or major sub-components. The incumbent will carry out established project objectives and directives that will consist of handling varied technical and/or administrative tasks.

The Project Administrator will work closely with the multiple areas within the Heersink School of Medicine Advancement team. The position will report to the Executive Director of Constituent Engagement.

Key Duties and Primary Responsibilities:

• Assist in scheduling, planning meetings and logistics. May include collecting agenda items and developing agendas
• Manage calendar for Executive Director, including managing meeting agendas and meeting materials
• Assist with personnel processing including time off requests, onboarding coordination and recruitment efforts in partnership with Advancement Careers
• Provide support to Heersink School of Medicine Development Communications team and to the Grateful Patient program

Annual Salary Range: $38,170 - $50,000

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• Bachelor's degree in Business, Communications, Marketing, or closely related field
• Minimum of two years of related experience required

Preferred Additional Qualifications:

• Demonstrated excellence in written communication skills
• Excellent verbal communication skills
• Strong project management skills including time management
• Ability to work autonomously and in a team
• Self-motivated with critical attention to detail, deadlines, and reporting
• Ability to work in a fast-paced environment
• Ability to be flexible and adjust to change

UAB Benefits:
UAB offers a robust state-funded pension plan through the Alabama Teacher's Retirement System, a generous 5% retirement match in voluntary accounts, and additional RSA benefits. We also provide educational assistance for employees and their families, parental leave, and exclusive discounts on tickets for various cultural and entertainment events. Visit UAB’s Benefits webpage at Benefits & Wellbeing for UAB Employees for a comprehensive list of eligible Benefits.

UAB is an Equal Opportunity/Affirmative Action Employer committed to fostering a diverse, equitable, and family-friendly environment in which all faculty and staff can excel and achieve work/life balance irrespective of race, national origin, age, genetic or family medical history, gender, faith, gender identity, and expression as well as sexual orientation. UAB also encourages applications from individuals with disabilities and veterans.