• Job Description

  Req#: 454658

  
  

  Position Description

  Doran Property Group has a great opportunity for a Project Assistant. This dual role will work part-time with Construction and the HR department. If you have demonstrated skills supporting construction project teams in performing file management, document review and tracking, report preparation, and a commitment to providing quality service, please apply! The ideal candidate will have previous experience as a construction project assistant in the multi-family industry. Doran Property Group offers competitive salaries and benefits.

  Essential Job Duties and Responsibilities:

  • Contract administration, working with estimating and project management in creating and issuing contract and purchase orders for the project
  • Help to ensure that project contracts, bids, and governmental development applications are completed and filed on time
  • Assisting the project management team with document control needs and change orders
  • Participating in meetings, taking and publishing minutes
  • Organizes and prepares documents and reports for the Director of Construction
  • Manages risk by proactively gathering and tracking insurance and licensing requirements for subcontractors and vendors
  • Interacts with clients, vendors, and staff in a professional courteous, and appropriate manner
  • Familiar with State Construction Registry requirements and lien procedures
  • Process projects close-out documents (O&M manuals, Warranties, etc.)
  • Punch List, Process & Procedure Administration, setting up client/group meetings, etc.
  • Reconciles benefits statements and operations invoices.
  • Makes photocopies; emails, scans, and emails documents; and performs other clerical functions.
  • Files documents into appropriate employee files and resident files.
  • Conducts audits for Employee files.
  • Performs other related duties as assigned.

  Qualifications/Requirements:

  • 2-4 years of construction experience as a Project Assistant, Project Coordinator, or similar
  • High school diploma or equivalent
  • Proficiency in Word and Excel
  • Organize and write procedures in a logical/methodical manner
  • AP/AR experience preferred
  • Experience using construction management programs including Procore, or similar programs, is expected
  • Adaptable to change
  • Ability to act independently and make decisions and work in a team as well.
  • Ability to multi-task and manage several projects and excel under tight deadlines.
  • Strong verbal and written communication skills.

  Classification : Exempt

  Expected Hours of Work, this is a full-time position: 40 hrs /wk.

  Days and Hours of Work are Monday through Friday; 9:00 a.m. to 5:00 p.m.

  Physical Requirements:

  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.

• About the company

  Doran Companies are the premier developer of commercial and residential properties in the Upper Midwest.

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