Amendment Type: Amendment #2

Amendment Date: 10/20/2023

Reason for Amendment: Please note change to Division

Job ID: 32634

• Job Category: Project Management

• Division & Section: City Manager's Office, FWC 2026 Secretariat

• Work Location: City Hall, 100 Queen Street W

• Job Type & Duration: Temporary (48 month) Vacancy (Until Dec 2026)

• Salary: $93,500.00 - $119,274.00

• Shift Information: 35 Hours per week

• Affiliation: Non-Union

• Qualified List: Qualified list will be established to fill temporary positions.

• Number of Positions Open: 1

• Posting Period: 12-OCT-2023 to 26-OCT-2023

Job Summary:

This is an exciting opportunity to be part of Toronto’s hosting of the FIFA World Cup 2026. Working within the Toronto Secretariat for the FIFA World Cup 2026, the successful candidate will be part of a dynamic team responsible for the planning and delivery of this historic event in our city. In this role you will plan and coordinate a variety of event elements with a focus on community outreach and events, workforce/volunteers, and legacy programs. Experienced in event management, you bring strong project planning and implementation skills to this position. An effective communicator and collaborator, you will work with many internal and external stakeholders to enhance and deliver project outcomes. You have a passion for fast-paced, multi-level events and a proven track record for successfully working in a project-based environment with an emphasis on adhering to timelines, budgets, and efficient and effective delivery. Reporting to the Project Manager Games & Events – Community & Services Manager, you are a team player who excels in contributing to project outcomes.

Reports To:

Project Manager Games & Events – Community & Services Manager

Supervises:

N/A

Major Responsibilities:

• Develop and implement detailed plans under direction of the Project Manager, liaising with internal and external stakeholders and key partners to ensure successful delivery of the Host City requirements for this major sporting event.
• Execute plans for community outreach and engagement across a variety of stakeholder groups to drive and support a community benefits plan.
• Work with internal and external stakeholders to create and deliver a long-term legacy strategy aligned with established legacy pillars including sport/active living, environmental sustainability, human rights/diversity/equity/inclusion, economic impact and tourism, arts and culture.
• In keeping with the Truth and Reconciliation Commission of Canada and in particular Call to Action #91, support the engagement and participation of the Indigenous community in event plans and activities.
• Coordinate community events and cultural programming to ensure community involvement leading up to and during the event.
• Manage the delivery of a comprehensive workforce/volunteer management plan inclusive of promotion, recruitment, training, scheduling and recognition.
• Represent the City and cultivate collaborative working relationships with various committees and program advisory bodies. Provide leadership at community consultation meetings, with service providers and vendors, various levels of government, and other stakeholders to ensure productive and effective project delivery.
• Work collaboratively with Secretariat colleagues and across a variety of City Divisions to ensure the delivery of quality service to efficiently and effectively meet project requirements and achieve positive event outcomes.
• Prepare formal contractual documents such as Request for Information/Proposal/Quotation (RFI/P/Q) and oversee professional services contract(s) to deliver community consultation, focus group, and market research goals within FIFA/Host City Agreements and City objectives.
• Manage assigned projects, ensuring collaborative teamwork and communication, high standards of work quality and organizational performance, and continuous learning.
• Deal with highly confidential matters such as intergovernmental relations, intellectual property negotiations, and contractual agreements between a variety of partners and stakeholders.
• Conduct research into assigned areas ensuring that such research takes into account developments within the field, corporate policies and practices, legislation and initiatives by other levels of government.
• Ensure that project expenditures are controlled and maintained within approved budget limitations.
• Provide project management tracking, research, meeting management, day-to-day coordination and technical support for meetings and activities of committees and program advisory bodies, and related working groups.
• Update project management platforms and documentation regularly to support the operations of the Secretariat.
• Prepare briefing/presentation/meeting material for senior management.
• Provide coordination and related support for public and other special events which aim to raise the Host City's profile (i.e. 1 year countdown events, and tournament-related announcements).
• Support and execute other projects and activities, as required

Key Qualifications:

1. Post-secondary education in a closely related field, or an equivalent combination of education and experience.
2. Experience working with committees, community consultation groups and equity deserving communities.
3. Experience in volunteer administration and management.
4. Considerable experience conducting research and analysis, developing recommendations and managing and completing projects of various terms and complexities.
5. Experience creating concise and effective reports, presentations, briefing notes and correspondence on policy, project, and administrative issues, often under time constraints.
6. Excellent written and verbal communication skills, including presentation and facilitation skills, with the ability to apply those skills with numerous stakeholders including clients, staff, community agencies, senior management, and government officials/politicians.
7. Excellent organizational and project management skills to manage multiple assignments and meet competing deadlines.
8. Ability to exercise independent judgment and discretion in handling matters of confidential, proprietary or sensitive nature as they relate to other staff, public and personnel matters.
9. Ability to work in a highly demanding and fast paced work environment.
10. Proficiency in the use of corporate applications, in particular word processing, spreadsheets, and presentation applications.
11. Familiarity with government legislation in the area of occupational health and safety and other relevant government legislation including the Municipal Freedom of Information Act and the Accessibility for Ontarians with Disabilities Act.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.