• Job Description

  Req#: REQ413005

  JLL empowers you to shape a brighter way.

  Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

  Title: Project Coordinator

  Business unit: Project and Development Services

  Reporting to: Project Manager/Senior Project Manager

  Duties & responsibilities:

  As a Project Coordinator (PC) you will be expected to participate in and contribute to the tasks below. This means as a PC, you demonstrate minimal familiarity with the subject matter but are able to assist with the production of deliverables with guidance from senior team members. It is expected a PC be involved with between 5-8 projects at various stages.

  As a Project Coordinator you are expected to assist the project team in the effective management of all phases of smaller/less complex project (or projects) from initial establishment to handover and project closure. The role requires technical knowledge and the ability to use Jones Land LaSalle systems, processes and technology in support of the project team.

  • Assist with the production of monthly project deliverables, these include:
    • Project Delivery Plans
    • Monthly Status Reports
    • Anticipated Cost Reports
    • Meeting Agendas and Minutes

  • Assist with maintaining project budget in accordance with client requirements.
  • Assist in maintaining a detailed overall project programme that sets clear milestones and objectives to ensure successful project delivery.
  • Assist in maintaining an accurate and up to date risk register.
  • Assist in the preparation of PCG (Project Control Group) reports and attend PCG meetings as required.
  • Draft and issue meeting minutes and agendas as required
  • Assist in the drafting of Vendor RFP (Request for Proposal) preparation, scope writing and tendering
  • Participate in value engineering, buildability analysis, and assist in critically reviewing the design and documentation to minimize risk and maximize outcomes.
  • Assist with contract administration, ensuring contracts with clients, consultants and suppliers are properly executed and maintained. Carry out contract administration of all vendors professionally and in accordance with legal requirements to protect commercial interests of client and Jones Lang LaSalle.
  • Assist in maintaining anticipated cost reports. Including cash flows and accruals. Ensuring invoices from vendors are submitted in a timely manner to both the clients and JLL accounting.
  • Assist in maintaining JLL Health Safety and Environmental systems and take responsibility for areas under your direction.
  • Ensure attention to details on all deliverables and the overall quality of final products positively represents JLL.
  • Assist in ensuring a Safety and Environmental Plan is in place and is actively complied with by yourself and others.

  Assist with the management of completion of the project close out.

  • Financial close out
  • Contractual documents (as-builts, deeds of release, client training, etc…)

  Performance objectives

  A SUCCESSFUL PROJECT

  • Within each project, follow the organisation structure for reporting, communication and working procedures.
  • Work with senior team members to assist with assembling and managing consultants, contractors and suppliers to achieve the best possible performance from all members of the project team.
  • Take a proactive role in assisting the senior team members to deliver a successful project (s).
  • Represent the client’s best interests from inception to completion of the project.
  • Maintaining a positive client relationship.
  • Work with the project team to achieve the best possible performance from all members.
  • Represent and promote the company throughout the project.
  • Assist with accurate and timely project reporting.
  • Ensure repeat business from existing clients.
  • Assist in the production of detailed monthly reports for projects covering, safety, environment, program, resources, budgets, risk and profitability
  • Assist with the management of the construction phase of the project and assist Jones Lang LaSalle with providing appropriate supervision commensurate with our role.
  • Assist with the implementation of an appropriate quality control system.
  • Assist with the identification, mitigation and reporting on project risks to ensure the delivery of projects on time and under budget.
  • Utilise Jones Lang LaSalle technology including Clarizen, Jaggaer, Project Toolkit.

  BUSINESS OUTCOMES

  • Develop relationships with other business lines with JLL.
  • Where possible introduce opportunities to other business lines within Jones Lang LaSalle.
  • Develop relationships with existing clients to increase the profile and exposure of Jones Lang LaSalle.
  • Assist in the management project revenue and payment cycles to avoid bad debt.
  • Assist in the preparation of EOI’s and pricing submissions to clients in order to win new work.
  • Assist in the development of quality templates for use by others using Project Toolkit.
  • Assist in external industry award nominations to promote the business within industry.

  LEADERSHIP

  • Assist in maintaining an environment where all team members are encouraged to contribute.
  • Sets objectives and measurable goals and remain motivated to achieve them.
  • Acts as leadership role model for Jones Lang LaSalle by embracing Jones Lang LaSalle’s Values at all time, these being Teamwork, Ethics & Excellence.
  • Share knowledge and participate in feedback sessions where possible.

  PERSONAL EFFECTIVENESS

  • Set stretch targets for self, and rigorously monitors and manages individual performance.
  • Participate in the development of plans for team operations
  • Seek advice and collaborate with other senior staff in exploring solutions to problems and areas of risk that arise.
  • Participate in the process of making tough decisions that resolve problems or improve operations.

  RELATIONSHIP BUILDING

  • Promote open, constructive and collaborative relations with superiors, subordinates, peers and clients.
  • Gains respect of Jones Lang LaSalle people, clients, and where appropriate with the broader business community.

  COMMUNICATION

  • Be receptive to plans and performance feedback.
  • Maintain positive lines of communication with clients and other stakeholders.
  • Listens effectively and communicates through actions and example.
  • Participate in the analysing of completed projects to promote successes and lessons learnt, including case studies to the greater business.

  Key skills

  • A sound technical knowledge of construction project management processes or at least working towards this goal.
  • Proficiency in the use of Microsoft Office Suite, SharePoint, Microsoft Project and experience in managing cost reporting systems.
  • Have a basic understanding of the legal environment for each project in respect of planning, commercial aspects and delivery constraints
  • Have a basic understanding our obligations for complying with ISO14001, ISO45001, ISO9001 and Environmental Health and Safety legislation generally.
  • Assist in maintaining accreditations where applicable.
  • Have a basic understanding of different delivery methods. I.e. Project Management, Construction Management, Managing Contractor and Warranted Price, Lump Sum etc.

  Employee specification

  • A degree in a relevant Project or Construction Management related discipline or related field, or a combination of formal education and experience in excess of two (2) years, in a field related to Design, Construction, or Project Management.

  Location:

  On-site –Melbourne, VIC

  If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

  JLL Privacy Notice

  Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

  For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

  For additional details please see our career site pages for each country.

  For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

  Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

• About the company

  Jones Lang LaSalle Incorporated (JLL) is a global commercial real estate services company, founded in the United Kingdom with offices in 80 countries. The company also provides investment management services worldwide, including services to institutional and retail investors, and to high-net-worth individuals.

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