• Job Description

  Req#: PROJE001855

  This is an exciting opportunity to be part of The Museum of Modern Art’s dynamic External Affairs team and play a key role in delivering audience development and earned revenue goals across the Museum. The Project Coordinator liaises between the design studio and stakeholders across the organization to ensure that creative projects are scoped, designed, and delivered on time and on budget. This position reports to the Assistant Director, Creative Operations.

  Responsibilities:

  • Coordinates the planning and delivery of creative projects and design assets identifying project priorities and ensuring that timelines are implemented and sequenced for optimal execution.
  • Supports and maintains the Design Studio’s annual project roadmap.
  • Maintains internal resourcing program to allocate design team members, and contract workers as needed, in collaboration with art directors.
  • Participates in weekly team status to track all projects on Design team docket.
  • Monitors Design team progress to keep projects on track and on schedule.
  • Works with stakeholders across the Museum to determine needs, ensure project briefs are vetted and clearly communicated, develop and coordinate project timelines and milestones, secure approvals, and provide project updates on a consistent basis.
  • Collaborates with Design team production managers as needed for seamless alignment of project and production management, timeline, and workflow.
  • Traffics and liaises with outside print, digital, and out of home vendors to ensure advertising assets deliver on scheduled dates/times with correct creative specifications. Collaborates with other internal and external partners as needed.
  • Coordinates photo-shoot planning and delivery of assets with Marketing team outside photographers and other internal teams as needed.
  • Gathers, organizes, and maintains creative assets, including exhibition checklists and other key information for use by designers, editors, and other team members.
  • Tracks sponsorship visibility and coordinates sponsor approvals.
  • Coordinates visual asset rights clearances working with MoMA’s legal team, curatorial staff, and rights holders as needed.
  • Performs any other duties reasonably related to the functions described above.

  Requirements:

  • Bachelor’s degree and two or more years relevant production and/or project coordination experience or equivalent.
  • High performing, innovative thinker.
  • Proven project management experience and skills, with meticulous attention to detail, multitasking, deadline-oriented mindset, and ability to keep teams aligned for on-time delivery of materials.
  • Excellent writing, communication, and presentation skills, proactive problem solving proficiency, and collaborative approach.
  • Ability to work well within a team, and to build relationships and consensus.
  • Experience communicating with vendors, artists estates, and agency partners.
  • Knowledge of project management tools, particularly Asana.
  • Proficient in Microsoft Word and GSuite; Keynote experience a plus but not required.

  Reports to: Assistant Director, Creative Operations

  Salary: The salary for this position is $62,711 per annum

  Application instructions: To apply, please visit MoMA Jobs. Applicants should submit a resume and a statement of interest.

  Equal Employment Opportunity Policy Statement: Equal Employment Opportunity has been, and will continue to be, a fundamental principle at the Museum, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, pregnancy, genetic information, military or veteran status, sexual orientation, gender, gender identity or expression, marital and civil partnership/union status, alienage or citizenship status, creed, genetic predisposition or carrier status, unemployment status, familial status, domestic violence, sexual violence or stalking victim status, caregiver status, arrest or conviction record to the extent required by applicable law, credit history, or any other protected category as established by applicable law, including the New York City Human Rights Law (“NYCHRL”).

• About the company

  It plays a major role in developing and collecting modern art, and is often identified as one of the largest and most influential museums of modern art in the world.

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