• Job Description

  Req#: 32815315985

  This range is provided by Insight Global. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

  Base pay range

  $35.00/hr - $45.00/hr

  Direct message the job poster from Insight Global

  Location: Onsite in Palo Alto, Hayward, or Fremont, CA

  Duration: 3 month- contract to hire

  Pay Rate: $35-45/hr

  JOB DESCRIPTION

  A large automotive company in the Bay Area is looking for a motivated and accomplished Project Coordinator to join their North American R&D Infrastructure team.

  What You'll Do

  • Managing workload – prioritizing work and ensuring deadlines are met.

  • Project Start-Up/Initiation including contracts, RFP/RFBs, work authorizations, creation and/or maintenance of project directories, cloud-based file sharing sites, opening project and sub-project numbers.

  • Early Project Phases tasks including but not limited to consultant contracts and contacts, consultant work authorizations, accurate project file documentation, project filing, copying/scanning, creation/maintenance of various spreadsheets, correspondence, maintenance of logs (project IDs, scope, schedule, responsible parties), meeting coordination and video conference set-up as required, and preparation of meeting agendas/notes.

  • Design Documentation/Construction Administration Phases tasks include file sharing, contract and invoice management, design review documentation, meeting agendas, meeting minutes, issue resolution logs, design QA/QC initiation, drafting RFI/Submittals and maintaining tracking logs, balancing project budgets, and managing deliverables and providing weekly updates.

  • Proposal and Bid-leveling activities and development of Request for Proposals/Requests for Bids for external vendors, consultants, and contractors.

  • Site visits including reviewing and documenting existing conditions or construction progress.

  • Coordination with AHJ's including permit submissions, project reviews, processing fees.

  • Project Close-Out tasks include as-built documentation archiving including plan, equipment schedule, and single line consolidation.

  • Familiar with permitting process, tracking, and updating permit folders, tracking permit budget etc. as well as fostering relationships with AHJs.

  • Supporting updates to project schedules in MS Project or budget updates in Project Management software.

  • Primarily based in Bay Area, CA (either Fremont or Palo Alto) with travel to other Bay Area locations on as-needed basis.

  REQUIRED SKILLS AND EXPERIENCE

  - 5+ years of experience coming from an engineering, architecture or construction firm.

  - Bachelor's Degree in Construction Management or Science, Technology, Engineering or Math (STEM).

  - Experience with Bluebeam

  - Experience writing RFI's and submittals

  - Experience with Autodesk Construction Cloud (ACC), SharePoint, and/or Procore

  NICE TO HAVE SKILLS AND EXPERIENCE

  - Experience with MS Project or P6.

  - Experience with AutoCAD and/or Revit.

  - Experience with rendering software such as Twinmotion

  - Experience with permitting or other jurisdictional relationship building.

  Seniority level

  • Seniority level

    Mid-Senior level

  Employment type

  • Employment type

    Contract

  Job function

  • Job function

    Administrative

  • Industries

    Motor Vehicle Manufacturing

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  Inferred from the description for this job

  Medical insurance

  Vision insurance

  401(k)

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• About the company

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