Project Manager I

The College of Medicine (COM) is seeking a Project Manager I to coordinate and support projects that will advance the strategic priorities of the COM Quality and Patient Safety Initiative (QPSi). Reporting to the Director of Operations and Strategy, QPSi, the incumbent will contribute to diverse projects that will drive innovations to improve quality and patient safety and support workforce development.

The position requires a high level of organization, attention to detail, ability to adapt, excellent time management, and strong communication and interpersonal skills. This is an excellent opportunity for someone passionate about advancing health care quality and patient safety to apply and grow their project management, administrative, organizational, and leadership skills.

More About This Role

Project Management

• Contribute to multiple projects by assisting with project management processes and methodologies to ensure projects are delivered on time, within budget, adhere to high-quality standards, and meet assigned expectations.
• Collaborate with internal and external stakeholders to help ensure projects have well-defined project scope, goals, and deliverables aligned with the QPSi's priorities.
• Assist with developing project plans and timelines; monitor team assignments, efforts, and resource needs; and assist with troubleshooting issues, as needed.
• Organize and conduct project team meetings, including scheduling, developing agendas, documenting, communicating, and tracking action items, and coordinating follow-up between meetings to ensure progress on action items.
• Work collaboratively and proactively with cross-functional teams across the QPSi to ensure appropriate structure and support for project activities.
• Assume role as a team member, technical resource, and process facilitator on projects, providing support as requested and contributing to developing ideas and materials to keep QPSi projects on track and in compliance with quality and privacy standards.
• Proactively document, manage and communicate ongoing changes in project scope, identify potential challenges, and assist with devising contingency plans.
• Assist with developing post-project transition, sustainability, and improvement plans.

Project Administration/Business Operations

• Gather and organize information and materials to assist with developing and improving QPSi policies, processes, tools, and workflows to promote best practices and standardization across projects to enhance project management implementation and improve outcomes.
• Assist with the organizational and administrative elements of managing QPSi projects, including taking the lead for developing and implementing workflows and processes for project team meeting scheduling, documentation of discussions, tracking of action items, and follow-up.
• Assist with developing and implementing processes to conduct reviews and evaluations of projects to capture lessons learned, and implement process improvements to enhance project delivery and organizational effectiveness.
• Assist in the overall identification, intake, resourcing, tracking, and reporting of QPSi projects.

Project Communications & Relationship Management

• Assist in collecting data and information to develop progress reports, proposals, articles, presentations, and other relevant documents and communication materials for the QPSi.
• Establish and maintain relationships with internal and external stakeholders and partners to understand their needs and perspectives, build alignment on objectives, and ensure ongoing buy-in across project activities.
• Contribute to a project team environment that fosters trust, collaboration, and solution-oriented focus.
• Demonstrate flexibility, teamwork, and creativity in effectively addressing challenges and adjusting project plans, as needed.

The City of Gainesville

Nestled in the heart of Florida, Gainesville invites you to savor its laid-back lifestyle that artfully combines career opportunities, leisure, and outdoor adventures. Conveniently located between Orlando's attractions and Jacksonville's stunning beaches, our city offers easy escapes to Disney's magic and the coastal charm of St. Augustine. Enjoy outstanding public schools, affordable living, no state income tax, and the excitement of Division I NCAA sports. Embrace Gainesville's inviting ambiance where thriving careers meet family-friendly surroundings, creating a life you'll treasure.

We Offer Exceptional Benefits

• Medical, Dental, and Vision Insurance
• Life and Disability Insurance
• Florida Retirement System Retirement Plans
• Paid Time Off (11 paid holidays, in addition to paid family, sick and vacation leave)
• Personal and Professional Development Opportunities (UF Training & Organization Development, LinkedIn Learning)
• Tuition Assistance (UF Employee Education Program)
• Public Service Loan Forgiveness (PSLF) Eligible Employer

$53,000 to $63,000 - commensurate with education and experience

Bachelor’s degree or an equivalent combination of education and experience.

• Self-motivated and comfortable working independently, as a team leader and team member.
• Demonstrate skills and proficiency in Microsoft suite of programs (Excel, Word, PowerPoint, Teams).
• Experience with or strong interest in learning about applying project management tools (e.g., Smartsheet) and methodologies.
• Strong analytical, communication, facilitation, and interpersonal skills.
• Excellent attention to detail.
• Ability to prioritize and execute tasks with minimal supervision.
• Ability to manage and maintain confidential or sensitive information and handle protected health information.
• Ability to meet deadlines and generate high-quality deliverables while balancing multiple responsibilities.

To be considered, please upload a cover letter highlighting your experience and interest in this position, current resume, and three professional references.

If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD).

This job requisition will be used to fill up to two positions.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.