• Job Description

  Req#: 11302

  Competition Number: 11302

  Applications will be accepted until 2359hrs on 21/02/2024.

  Posting Details:

  This posting for 1 (one) permanent position. All civilian competitions include the possibility of extension and/or additional temporary or permanent positions.

  Salary Information: $93,846.48 - $110,526.78 annually. (2024 rates of pay)

  It is expected that the competition components will be held starting the end of February 2024.

  All applications must be received on time and through the online application system. Applicants are required to upload their cover letter and resume in addition to the candidate profile. The cover letter should clearly outline your qualifications for this position.

  More information about our hiring process can be found on the website under the Hiring Process menu.

  Job Information

  Directorate: Information & Technology Services	Section: Program Portfolio Office
  Pay Group: Eight (8)	Job Code: 10125991
  Work Location: Central - 474 Elgin Street
  Supervisor's Title: Manager Program Portfolio Office
  Effective Date: November 22, 2020

  Overall Purpose

  • Reporting to the Manager, Information Technology Services (ITS) Portfolio Management Office (PMO), the Project Manager ITS is responsible for project leadership, planning, implementation and delivery of Information Technology (IT) projects.
  • Manages projects in accordance with the guidelines established by ITS, the enterprise Project Management Office (ePMO) and Project Management Institute (PMI).

  Major Responsibilities

  • Responsible for project leadership, planning, implementation and delivery of Information Technology (IT) projects.
    • Responsible for supervising, planning and managing concurrent projects consisting of a number of deliverables, dependencies and resource requirements.
    • Ensures Project Charters are complete and approved for implementation where appropriate.
    • Works closely with key stakeholders, including senior management, to define project scope and ensure timely delivery of all project deliverables.
    • Ensures that the proposed project solution fits with agreed upon outcomes and deliverables including functional, technical, performance, security, scalability, process and total cost of ownership.
    • Develop and maintain project plans which ensure delivery of solution and alignment to defined business strategies.
    • Oversee and coordinate the evaluation, selection and purchase of strategic IT resources and / or consulting services.
    • Leads project negotiations with clients, staff and vendors as required.
    • Facilitates the development of service level agreements.
    • Create work standards for the project; establish and define roles and responsibilities, specific outcomes and clear measures for quality and success for the team; follow through with fair and consistent application for achieving results.
    • Acquire an understanding of the business environment where solutions are being developed and implemented.
  • Manages projects in accordance with the guidelines established by ITS, the enterprise Project Management Office (ePMO) and Project Management Institute (PMI).
    • Manages day to day details of the project(s) including the plan, schedule, resources, task assignments, scope and budget; sets clear expectations and communicates ongoing project status to management.
    • Facilitates project meetings; briefs the project sponsor and client(s) on status, issues, risks, problem resolution, and stakeholder feedback.
    • Manages project risk portfolio to ensure identification, escalation and resolution of issues and mitigation of risks across multiple delivery groups and / or projects.
    • Oversees the preparation of project documentation and reports for clients and management.
    • Continuously improves the project management toolkits and methodologies.
    • Create within the team a shared focus on the importance of achieving results.
    • Consults with relevant project team members and works collaboratively with Business Analysts / Business Owners to develop appropriate processes, and to ensure continuity between similar projects leading to a successful implementation.
    • Provides sound leadership and good management to the project team through ongoing feedback, developing team behaviours, empowering team members to plan and execute work, and assist in problem resolution.
    • Ensures compliance with OPS systems standards / guidelines, and policies.
    • Ensures appropriate operational readiness through production transition planning by providing an effective transition.
  • Establishes professional networks and keeps abreast of industry trends to ensure awareness of changes that may affect the direction of the projects and policies.
  • Perform other duties as required or directed in support of ITS Projects.

  Major Responsibilities (continued)

  N/A

  Major Responsibilities (continued)

  N / A

  Statement of Required Qualifications

  1. EDUCATION AND EXPERIENCE

  • Three (3) year University Degree / College Diploma in a relevant field related to Information Technology, Computer Engineering, Project Management, etc.
  • Experience and formal training combined may substitute for stipulated education requirements.
  • Three (3) years progressive project management experience managing information technology projects from conception to implementation including:
    • One (1) year direct work experience in Project Management and project management principals including work experience in change management and experience writing reports and communicate at a corporate level and coordinating cross-organizational and multi-dimensional project resources and activities.
    • Experience with and advanced knowledge in various types of office software products, such as Microsoft Project, CA Clarity PPM, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook and other corporate software packages related to a project environment.

  2. LANGUAGE

  • English – fluency in oral, reading, and writing.

  Certifications and Licences

  • Project Management Professional (PMP) designation from the Project Management Institute (PMI) or equivalent professionally recognized designation or in advanced process of completing same.

  In service Training

  • The following mandatory training and education is provided to all employees of the OPS:
    • Occupational Health & Safety.
    • Respectful Workplace.
    • Violence in the Workplace.
    • Accessibility for Ontarians with Disabilities Act (AODA).
    • Equity, Diversity & Inclusion (EDI).
    • Active Bystandership for Law Enforcement (ABLE).
  • The incumbent will be expected to continue professional development through attendance at meetings, professional seminars and conferences.

  Job Knowledge

  • Working knowledge of:
    • Project Management Principles.
    • The Organization’s Mission, Vision, Values and business strategy.
    • Ottawa Police Service Business Plan.
    • Communication best practices in support of IT projects.
    • Writing skills and report development (at working and senior levels).
    • Presentation skills (at working and senior levels).
    • Project Management Body of Knowledge (PMBOK) – current edition.
    • Project Management Institute (PMI) best practices, professional standards, and industry focuses of discussion.
    • The OPS Standard Software: MS Office Software including Excel, PowerPoint, Confluence Wiki.
    • Project Software: MS Project, MS Visio
  • Strong knowledge of Information Technology industry accepted operational practices and systems.

  OPS Competencies

  Competency	Level
  Communication	3
  Teamwork	2
  Adaptability	2
  Service Orientation	2
  Networking and Relationship Building	3
  Problem Solving	3
  Leadership	1
  Planning and Organization	1
  Resource and Fiscal Management	1
  Organization & Environmental Awareness	1
  Strategic Thinking	1

  Hours of Work

  Monday to Friday day shift schedule

  Occasional requirement for evenings.

  Occasional requirement for weekends.

  Occasional requirement for flexible or extended hours, including statutory holidays and weekends to meet operational requirements and section responsibilities.

  Effort and Working Conditions

  • Work is normally performed in standard office environment with minimal adverse working conditions.

  Desired Qualifications

  • Familiarity with Business Analysis methodologies as they relate to IT or Re-engineering projects.
  • Oral, reading, writing fluency in French or other languages.
  • Experience preparing professional reports for presentation to Management.
  • Understanding of the rationale behind OPS policies, procedures, vision, mission, and values and how they impact on the day to day work or delivery of services.
  • Experienced in the use of enterprise level project management tools.

  Additional Competition Information:

  We thank all candidates for their interest, however, only those selected to continue in the selection process will be contacted.

  Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

  The Ottawa Police Service promotes the principles of diversity and inclusion. We provide accommodation during all parts of the hiring process as required. Applicants need to make their needs known if contacted to proceed to the selection process. Accessible formats and communication supports are available upon request.

  Additional information about our hiring process can be found on the recruiting website.

  Please direct any questions to CivilianStaffing@ottawapolice.ca.

• About the company

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