• Job Description

  Req#: REF16592L

  Company Description

  Company Description

  Ramboll has more than 1,800 experts working across five offices in India applying their passion to deliver innovative solutions in markets as diverse as Buildings, Transport, Planning & Urban Design, Water, Environment & Health and Energy. Founded in Denmark, Ramboll is a people company. We invite you to contribute to a sustainable future working in an open, collaborative and empowering culture.

  As one of the top 10 building designers in the world, Ramboll works on more than 10,000 building projects each year. 4,000 experts across the world specialise in creating more innovative, sustainable and livable buildings. We place particular emphasis on our livable buildings concept where we balance the cultural, social and physical values of buildings, to improve the quality of life for building users.

  Inviting bright minds

  Do you want to push the boundaries of your profession and develop your excellence in an open, collaborative and empowering culture? We work to create a sustainable future and our inspiring projects and innovative solutions aim to set the standard among our peers. You will join a global company that has been growing successfully since its founding in 1945. Together, we lead and leave a positive impact on societies, companies and people around the world.

  Welcome to our Transport division

  Ramboll is a global transportation consultancy and we work on some of the biggest and most innovative infrastructure projects in the world. We are close to 3,000 bright minds working within Transport worldwide, creating practical, sustainable and economic solutions for national transport authorities, private contractors and municipalities alike.

  Job Description

  We invite you to bring your competence as an entry level professional in engineering & planning who has the capability to work on projects involving multi-disciplinary design teams in building/ transportation / water markets.

  This is an incredible role to understand the project management world on big multidisciplinary projects and would open doors to several key roles in project management in future.

  Project Planning Coordinator role is the key to be able to deliver strategic vision of a project. It includes the coordination of interfaces and information flows between external and internal stakeholders, to deliver an integrated design solution. Project Planning Coordinator shall co-ordinate with Project Manager(s) of Principal Business Unit and Technical Manager/ Team Leader/ Design Lead of respective discipline and be primarily involved in delivering the scheduled tasks and is expected to be a good team player within the Project Management team.

  You will join our REC department

  As our new Project Planning Coordinator, you will be part of a world class, innovation driven Engineering Design Centre owned by an independent trust and its employees. REC is a highly sophisticated centre of engineering excellence and based in our India head office in Gurgaon. Working in partnership with all our established offices globally, the Ramboll Engineering Centre (REC) is a Centre for excellence in design by offering optimized solutions to the rest of the organization.

  Your key tasks and responsibilities will be:

  • Cross-Disciplinary Coordination: Facilitate communication and coordination between various disciplines, ensuring smooth workflow and alignment across teams. Manage documentation, establish, and maintain folder structures, and ensure compliance with project specifications through collaboration with discipline leads.
  • Interface Management: Initiate and oversee the interface management process, including the development and maintenance of the Organizational Chart and Interface Matrix, to ensure seamless integration across all project components.
  • Resource Management: Update and manage project resources, ensuring all team members have the necessary tools and information.
  • License Management: Keep track of and renew necessary licenses for project operations.
  • Update Project Organogram periodically.
  • Organizational Support: Assist in updating the organization plan and maintaining contact lists and dashboards.
  • New Resource Onboarding: Guide new resources, manage SharePoint for project startup, maintenance, and conduct weekly follow-ups.
  • CV Coordination: Coordinate with the project team and manage CV submissions and approvals.
  • Organizational Planning: Assist in planning and organizing internal and external meetings, including preparing agendas and minutes.
  • Email Management: Manage and organize project-related emails, ensuring effective communication within the team and with external partners.
  • Design Follow-up: Coordinate with the design team to ensure project designs are on track and meet project requirements.
  • Greetings Mail: Send welcome emails to new team members and stakeholders.
  • Guiding New Resources: Guide new resources to the start-page and other project information in SharePoint.
  • Authorization Applications: Apply for necessary authorizations for resources.
  • License Monitoring: Monitor licenses for all tools and ensure they are up to date.
  • Accessibility Updates: Update accessibility for resources at various levels.
  • Organization Plan Updates: Keep the organization plan updated.
  • Contact List Management: Update the contact list with new resources and maintain dashboards.
  • CV Management: Send CVs to clients and apply for project approvals.
  • Weekly Follow-ups: Conduct weekly follow-ups with new resources for challenges (if any) in the project.
  • SharePoint Management: Work with SharePoint for project startup and maintenance.

  Qualifications

  Your starting point for constant growth

  From the moment you join Ramboll, we will support your personal and professional development so that you grow with the company. For this role, we believe your starting point is:

  • Must possess B-Tech or Masters/ PG in Construction Management/ Project Management with 0-2 years of professional experience.
  • Excellent organizational and multitasking skills.
  • Sound Knowledge of Project Management.
  • Must be highly competent in written and verbal English language.
  • Ability to work independently and as part of a team.
  • Should be passionate about engineering with an attitude of absolute intolerance for non-compliance in relation to people safety, environment, or product quality.
  • Attention to detail and problem-solving skills.
  • Should be committed to both their work and personal development, with a willingness to widen their experience and knowledge base.
  • Should be a competent user of IT Tools in particular Word, Excel, Outlook, PowerPoint, scheduling and reporting tools like MS Project, Primavera P6, PowerBI and SharePoint etc.
  • Should be able to coordinate with all Project members to gather project data and should efficiently convert it into Information & reports.

  Additional Information

  What we can offer you

  • Investment in your development
  • Leaders you can count on, guided by our Leadership Principles
  • Be valued for the unique person you are
  • Never be short of inspiration from colleagues, clients, and projects
  • The long-term thinking of a foundation-owned company

  Work at the heart of sustainable change

  Ramboll is a global architecture, engineering, and consultancy company. We believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that’s where we start – and how we work. At Ramboll, our core strength is our people, and our history is rooted in a clear vision of how a responsible company should act. Being open and curious is a cornerstone of our culture. We embrace an inclusive mindset that looks for fresh, diverse, and innovative perspectives. We respect, embrace, and invite diversity in all forms to actively cultivate an environment where everyone can flourish and realise their full potential.

  Ready to join us?

  Please submit your application. Be sure to include all relevant documents including your CV, cover letter, etc.

  Thank you for taking the time to apply! We look forward to receiving your application.

  Equality, diversity, and inclusion is at the heart of what we do

  We believe in the strength of diversity and know that unique experiences and perspectives are vital for creating truly sustainable societies. Therefore, we are committed to providing an inclusive and supportive work environment where everyone can flourish and reach their potential. We welcome applications from candidates of all backgrounds and encourage you to contact our recruitment team to discuss any accommodations you need during the application process.

• About the company

  Ramboll Group A/S is a consulting engineering group.

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