• Job Description

  Req#: 111985

  Job Summary

  Come work as a Property and Asset Management Manager with Vancouver Coastal Health (VCH)!

  Reporting to the Senior Manager, Real Estate and Strategic Planning, the Property & Asset Management Manager is a key member of the Facilities Planning and Real Estate team and is critical in ensuring the success of managing an assigned portfolio of leased and owned assets for Vancouver Coastal Health (VCH). The Manager’s objective is to achieve real estate service goals by ensuring optimal operational maintenance of sites and due diligence on contract performance.

  As a Property and Asset Management Manager with VCH you will:

  • Be responsible for the interpretation of leases and property administration including minor site projects, maintenance and repairs, negotiation of service contracts, and monitoring of contracts to ensure obligations and deliverables are met by the contracted services and the landlords; responsible for the development of applicable policies and procedures and communicates these to users through site manuals.
  • Ensure efficient, cost effective operation, maintenance and repair of the assigned portfolio; identify daily operational requirements and implement services; manage contracts by monitoring the performance of contract support services such as janitorial, waste management, pest management, HVAC management, security and safety services for leased sites.
  • Strategize, develop, manage and analyze annual five (5) year repair and maintenance plans for the portfolio.
  • Monitor and adhere to allocated departmental budgets; make budget recommendations based on operational demand, environmental and resource constraints; provide detailed variance analysis when necessary; assess current and future facilities needs and develop solutions for physical growth and/or reorganization, including planning strategies, budgeting and cost implications and implementation of remedial budgeting strategies.
  • Delegate responsibilities to the Property & Asset Coordinator and ensure standards, protocols and procedures are being followed in accordance with established deadlines, policies and processes. Oversee the human resource management for the Property & Asset Coordinator position including making staffing decisions and providing training.
  • Provide leadership to internal and external stakeholders by conveying policies and priorities, coordinating work and ensuring issues are resolved or escalated to appropriate level for clarity or resolution.
  • Act as a functional owner of the leased asset database program; ensure proper maintenance of records to ensure data accuracy and integrity and support operational decisions of the organization.
  • Collaborate with the Leasing and Project Managers to ensure proper handover of leased sites.
  • Conduct regular site visits and reporting to ensure maintenance requirements are current.
  • Oversee capital projects for the Ministry of Citizens Services (CITZ) by liaising with the landlords/contractors and ensuring payments and deliverables are met, as required.
  • Assist in strategic planning for improved processes and procedures to ensure efficiency throughout various departments.
  • Carry out responsibilities in accordance with health and safety requirements. Immediately report unsafe situations by notifying supervisor or other appropriate personnel.
  • Perform other related duties as assigned.

  Qualifications

  Education & Experience

  • Bachelor's degree in Business Management or related field, plus advanced courses in property management and a professional designation.
  • Five (5) to seven (7) years' recent, related and progressive experience in property management within a health care environment, or an equivalent combination of education, training and experience.
  • May require current BC Driver's License and access to a vehicle for business related purposes, as outlined on the posting.

  Knowledge & Abilities

  • Demonstrated ability to provide technical expertise, process management and business acumen to support the real estate department.
  • Demonstrated ability to strategically identify issues and analyzes alternatives to provide decision support.
  • Demonstrated ability to conduct needs analysis to support internal users and consultants.
  • Demonstrated ability to provide insight and analysis and influence decision-making.
  • Demonstrated ability to lead and direct an interdisciplinary team in a manner that fosters a motivational environment built on trust and mutual respect.
  • Demonstrated ability to plan and monitor budgets and execute real estate plans within stringent timelines.
  • Demonstrated ability to operate related equipment including related software applications.
  • Physical ability to perform the duties of the position.

  Closing Statement

  As per the current Public Health Orders, as of October 5, 2023, all employees working for Vancouver Coastal Health must be fully vaccinated for COVID-19 or have received a single dose of the most-recent, updated COVID-19 vaccine. Proof of vaccination status will be required. Why Join Vancouver Coastal Health (VCH):VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and 'going first' when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.• Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan• Grow your career with employer-paid training and leadership development opportunities• Wellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate families• Award-winning recognition programs to honour staff, medical staff and volunteers• Access to exclusive discount offers and deals for VCH staff Equity, diversity, and inclusion are essential to our goals of creating a great place to work and delivering exceptional care. We acknowledge and accommodate unique differences and ensure special measures are in place so that all prospective and current employees are given an opportunity to succeed.We are committed to building a representative workforce and encourage applications reflecting diversity of sex, sexual orientation, gender identity or expression, racialization or ancestry, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.Vancouver Coastal Health is proud to be recognized as one of Canada's Top 100 Employers in 2023.Only short-listed applicants will be contacted for this posting. ***Employees of VCH must apply online via the Internal Career Portal on CareerHub, you are currently viewing the External Career Portal. Refer to the https://my.vch.ca/working-here/job-postings site for instructions on how to view internal job postings and how to apply as an employee. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***Thank you for your interest in Vancouver Coastal Health.

• About the company

  VCH is one of five publicly funded regional healthcare authorities within the Canadian province of British Columbia.

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