• Job Description

  Req#: 46237

  Job Requisition ID: 46237
  Closing Date: 04/23/2025
  Agency: Department of Central Management Services
  Class Title: EXECUTIVE II - 13852
  Skill Option: None
  Bilingual Option:
  Salary: Anticipated Starting Salary $6,339/monthly; Full Range $6,339 - $9,178/monthly
  Job Type: Salaried
  Category: Full Time
  County: Sangamon
  Number of Vacancies: 1
  Bargaining Unit Code: RC062
  Merit Comp Code:

  This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

  All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

  Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

  ****** A RESUME IS RECOMMENDED FOR THIS POSITION ******

  Posting Requisition # 46237

  Why Work for Illinois?

  Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

  No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

  POSITION SUMMARY

  The Illinois Department of Central Management Services is seeking to hire a Property Lease Administrator within the Bureau of Property Management. This supervisory position's primary function involves organizing goals and objectives of the Property Lease program, planning for successful utilization of the bureau's property leases. Additional responsibilities include evaluating, reviewing, and auditing documents related to lease costs for assigned properties statewide, obligates contracts for lease costs and lease payments, initiates corrective actions to ensure corrections are made to obligations returned from the Illinois Office of the Comptroller, Utilizes Systems, Applications, and Products accounting software, and serves as the primary resource for the State Hybrid Adaption of Real Estate (SHARE) program. The ideal candidate possess strong communication and organization skills, as well as being able handle multiple projects and deadlines. We invite all qualified candidates to apply!

  POSITION ESSENTIAL FUNCTINOS

  • Under general direction of the Assistant Fiscal Officer (AFO), serves as the Property Lease Administrator for the Bureau of Property Management (BOPM).
  • Evaluates, reviews, and audits documents related to lease costs for assigned CMS operated properties statewide.
  • Utilizes Supplier Relationship Management (SRM) for Contract/Obligation activities.
  • Utilizes Systems, Applications, and Products (SAP) accounting software’s central component for transaction approvals.
  • Under general direction of the Fiscal Officer and AFO, serves as the primary resource for the State Hybrid Adaption of Real Estate (SHARE) program and any other State office space reductions efforts.
  • Serves as working supervisor.
  • Assists the Revenue Manager with the monthly Facilities Management Revolving Fund (FMRF) billing process.
  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

  MINIMUM QUALIFICATIONS

  • Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in business or public administration.
  • Requires two (2) years of responsible administrative experience in a public or business organization.

  PREFERRED QUALIFICATIONS

  • Prefers one (1) year professional experience in Contract Obligations and Amendments
  • Prefers one (1) year professional experience utilizing accounting software such as Systems application Products (SAP) and Supplier Relationship Management (SRM).
  • Prefers one (1) year professional experience adhering to standardized accounting procedures, such as those found in the Statewide Accounting Management System (SAMS) Manual.
  • Prefers one (1) year of professional lead worker experience.
  • Prefers one (1) year of professional experience exercising judgment and discretion in developing, implementing, and interpreting departmental policies and procedures.
  • Prefers extensive knowledge of using Microsoft Office Suite software applications such as Microsoft Word, Excel, and Outlook.
  • Prefers college coursework in accounting.

  CONDITIONS OF EMPLOYMENT

  • Requires completion of a background check and self-disclosure of criminal history.
  • Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.
  • Requires the ability to use agency technology/equipment (i.e., mobile phone, laptop, etc.) properly in accordance with information security awareness policies and confidentiality guidelines.
  • Requires a valid driver’s license and ability to travel in the performance of duties, with overnight stays as appropriate.

  The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

  ABOUT THE AGENCY

  Central Management Services (CMS) is the operational engine working behind the scenes to enable the State’s more than 60 agencies, universities, boards, and commissions to deliver efficient, reliable service to all Illinois citizens. The Agency’s mission is to support the State by delivering innovative, responsive, and effective services that provide the best value for Illinois State government and the people it serves. Among the services CMS provides are human resources facilitation; benefits programs for employees, retirees, and local governments; property and facilities management; diversity initiatives for public contracting and State employment; joint purchasing support; vehicle oversight and support; surplus property programs; print and electronic communications services; and administrative hearings coordination.

  Work Hours: 8:00 AM - 4:30 PM Monday - Friday
  Work Location: 313 S 6th St Springfield, IL 62701-1805
  Agency Contact: Mahalia Davis
  Email: Mahalia.Davis@illinois.gov
  Phone #: 217-725-2415
  Posting Group: Office & Administrative Support

  This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

  STATE OF ILLINOIS BENEFITS
  As a State of Illinois employee, you receive a comprehensive benefits package including:
  • Competitive Group Insurance benefits including health, life, dental and vision plans.
  • Flexible work schedules (when available and dependent upon position).
  • 10 -25 days of paid vacation time annually (10 days for first year of state employment).
  • 12 days of paid sick time annually which carryover year to year.
  • 3 paid personal business days per year.
  • 13-14 paid holidays per year dependent on election years.
  • 12 weeks of paid parental leave.
  • Pension plan through the State Employees Retirement System.
  • Deferred Compensation Program – voluntary supplemental retirement plan.
  • Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
  • Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.

  
  For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

  
  If this opportunity appeals to you, please apply today!

  APPLICATION INSTRUCTIONS

  Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

  If you are not already signed in, you will be prompted to do so.

  State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

  Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

  If you have questions about how to apply, please see the following resources:

  State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

  Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

  The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s) . You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com

• About the company

  The Governor of Illinois is the chief executive of the State of Illinois, and the various agencies and departments over which the officer has jurisdiction, as prescribed in the state constitution.

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