Join the Port of Portland team as a Property Manager & Contract Administrator! Our team plays a crucial role in supporting the Port's diverse portfolio, which includes airports, marine terminals, and industrial properties. You’ll manage and oversee dynamic airport properties, build strong relationships with tenants, and ensure smooth operations across our aviation facilities. If you’re ready to make an impact in a fast-paced, ever-evolving environment while contributing to the growth and success of a vital regional asset, we want to hear from you!

Your role:
Key responsibilities include property management and contract administration for airports operated by the Port of Portland. Manage airside properties, general aviation tenants, and non-aviation properties at Troutdale (TTD), Hillsboro (HIO), and Portland Airport (PDX). This role will also build strong relationships with tenants and stakeholders, manage budget, tenant relations and improvements (TI's), support the Design Review Process (DRP), and support in lease negotiations. Property management for general aviation and other assigned tenants at the Troutdale (TTD), Hillsboro (HIO), and Portland (PDX) airports.

• Work with each assigned tenant or their representatives to ensure compliance with lease requirements.
• Coordinate and resolve operational issues at local, regional, or corporate level.
• Review proposed subleases, design submittals, and tenant improvements for compliance with leases and applicable Design Standards.
• Review and interpret leases, operating agreements, contracts, renewals, permits, and/or various property rights, or other rights of use evaluating customer issues to determine appropriate responses to tenant issues including recommendation of negotiating positions.
• Ensure compliance by tenants with contractual and environmental obligations, as well as applicable rules and standards, utilizing property management and real estate best management practices.
• Review and update assigned quarterly tickler report items.
• Coordinate with Finance regarding rent and fee collections.

Conduct and document recurring property inspections of all tenant facilities utilizing an approved property inspection form.

• Update inspection forms to reflect specific lease language and updates.
• Establish and implement plans to ensure tenants complete necessary work.
• Conduct re-inspections to ensure compliance.

Manage contract administration for agreements within the aviation portfolio. Ensure contract agreements are appropriately drafted and executed on behalf of the Port.

• Contract document preparation and processing: a) complete research to prepare for drafting contract documents; b) draft or review/proofread drafted contract documents for accuracy; coordinate and review exhibits and other attachments; c) coordinate appropriate internal review of all documents with stakeholders; d) finalize documents for execution by relevant parties; e) send originals to tenants.
• Contract compliance and documentation: a) communicate and obtain from tenant required financial security, insurance, reports, and other lease requirements; b) compile insurance certificates, letters of credit, and other contract documentation for compliance/forward as appropriate; c) maintain lease file integrity following records retention procedures.
• Contract administration computer system management: a) review tenant contracts and correspondence to identify information that should be updated in the system; b) ensure system information integrity by managing and completing the outstanding update tasks to ensure all necessary information is accurate and reflects the most recent changes; c) develop a solid understanding of the JDE Property Management System User Manual and participate in training opportunities; d) generate system reports or summaries needed to work with the information contained in the system, including quarterly critical date reports.

Time may flex more toward property management or contract administration as required by workload.Education and experience:

• Bachelors degree in Business, Public Administration, Real Estate, or equivalent.
• Minimum two (2) years experience in property management for Aviation, Industrial, Commercial, or Multi-Family tenants (or a combination of each).
• May include a combination of contract administration with proven success in achieving and maintaining tenant satisfaction/experience, or equivalent combination of education and experience.
• Maintain a valid state drivers' license is required.
• Ability to obtain and maintain unescorted access to secure areas of the airport.

Demonstrated skills and knowledge:

• Demonstrate commitment to valuing differences among individuals and a passion for being inclusive.
• Focus on safety improvements and comply with safety and health policies and procedures.
• Show the utmost respect for others and act as a team player.
• Port policies and ordinances.
• Budget development and monitoring.
• Computer systems such as Microsoft Suite, Visio, Adobe, Photoshop.
• Apply general Real Estate principles and practices in the areas of Property Management, facilities management, and contract administration management.
• Use basic project management skills to design and accomplish projects which may involve multiple departments and some outside resources.
• Analyze financial transactions and communicate technical information.
• Communicate effectively with customers and professionally represent the department.
• Establish trust and respect with customers and stakeholders for cooperative problem solving.
• Learn and apply a broad knowledge of administrative procedures and office operations.
  

SELECTION PROCESS (tentative schedule) :

1. A minimum qualification evaluation of education, training, and experience of submitted application packets will take place by Human Resources the week of January 5, 2024.
   
   
2. A Subject Matter Expert (SME) Panel will perform an evaluation of experience and training taken from your employment application materials including any responses to the supplemental questionnaire.
   
   
3. Our goal is to schedule virtual first found of interviews with candidates that successfully passed the SME evaluation step week of January 20, 2025.