• Manage, plan, coordinate and execute all aspects of protocol support for IRC.

• Develop and maintain reliable sources of information from government,

• Research complex issues to provide advice and recommendation to IRC.

• Liaise with internal and external stakeholders to obtain visas, endorsement of permits and ID cards for IRC-based staff.

• Maintain continuous contact and dialogue with Government Ministries and Departments concerned on Protocol matters, and advice management accordingly.

• Advice travelers on visa requirements. Prepare and raise required documentation to the relevant authority to obtain entry/exit visas and travel permits for IRC personnel and visitors.

• Facilitate in obtaining clearance of IRC consignments and shipments, including those for official/project purposes as well as for international personnel. Prepare and raise documentation for vehicle registration.

• Continuously follow up with relevant Government office for current and up-to-date information on policies related to visas, work permits, tax exemption requirements, customs clearing etc., and advice IRC staff

• Handle processing of VAT exemptions and reimbursements for official purposes relating to delivery of projects; and/or for international personnel.

• Prepare and raise required documentation to relevant authorities for tax exemption on import/export items that might arise.

• Administrative support and services provided to IRC offices in Nairobi on key events (e.g. conferences, VIP visits, UN Day, etc.) on a timely and quality basis.

• Ensure we are up to date with the current trends.

• Ensure that we are operating with legal status.

• Effective communication and offer advice to the management team.

• Ensure the relevant procedures are timely done.

Work Experience:

• Minimum 3 years’ experience with NGO driving/riding in Urban areas, especially in Nairobi.

• Excellent communication skills.

• High level of personal initiative, pro-active problem solving and analytical skills.

• Ability to work with minimum supervision.

• Strong sense of personal integrity.

• Attention to detail.

• Ability to organize and prioritize work.

• Ability to multitask.

• Flexibility and willingness to work long hours if necessary.

• Strong sense of personal integrity.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.