• Job Description

  Req#: 39201

  Position Title: Fiscal Officer, Public Service Administrator, Opt 2

  Agency: Department of Natural Resources
  Closing Date/Time: 07/19/2024
  Salary: Anticipated Starting Salary $7,660 a month; Full Range $7,660 - $11,810 a month
  Job Type: Salaried
  County: Sangamon
  Number of Vacancies: 1
  Plan/BU: None

  ****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************

  Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.

  #12-05-39201

  Position Overview

  This position serves as the Fiscal Officer for the Office of Water Resources and Coastal; Maintains official books of accounts; Responds to requests for information on fiscal and procedural matters, Serves on project task forces; Reviews purchase requests, Performs internal audits of income control forms; and Prepares responses to audit findings, Court of Claim, legislative and other government entities.

  Essential Functions

  1. Serves as the Fiscal Officer for the Department’s Office of Water Resources and Coastal:

  • Oversees the Department’s capital budget for the above Offices.
  • Provides input in the development of priority guidelines for capital budget projects.
  • Directs development of instructions to Offices for use in submitting requests for funding capital projects.
  • Maintains the budget for projects approved for funding.
  • Reviews and obtains approvals for add/drop/change requests to modify a project’s funding.
  • Releases requests of funding for scheduled projects and maintains funding suitability and sufficiency.
  • Notifies user division staff that funds are available for capital purposes.
  • Advises Chief Fiscal Officer and Assistant Chief Fiscal Officer on actions required to modify funding.

  2. Maintains official books of accounts for the Department’s Office of Water Resources and Coastal:

  • Analyzes, monitors and tracks all applicable appropriation line items including expenditures, revenue, personal services and cash balances.
  • Collects data, analyzes and prepares financial reports and GAAP reports for program assigned for submission to the CFO/Assistant CFO.
  • Monitors to ensure sufficient Office funding throughout the fiscal year.
  • Reviews and monitors payments, billings, and deposits relative to Office activities.
  • Researches, reviews, and evaluates existing operations and recommends policies and practices related to more efficient maintenance of ongoing Office accounts.

  3. Responds to requests for information on fiscal or procedural matters from Capital Development Boar, Governor’s Office of Management and Budget, Attorney General, Comptroller, Department of Transportation and other state agencies.

  4. Serves as full-line supervisor:

  • Assigns and reviews work
  • Provides guidance and training to assigned staff
  • Counsels staff regarding work performance
  • Reassigns staff to meet day-to-day operating needs
  • Establishes annual goals and objectives
  • Approves time off
  • Adjusts first level grievances
  • Effectively recommends and imposes discipline up to and including discharge
  • Prepares and signs performance evaluations
  • Determines and recommends staffing needs

  5. Serves on project task forces:

  • Represents the Department at public meetings.
  • Organizes and conducts public information meetings.
  • Establishes and maintains liaison with local units of government affected by project activities.
  • Responds to legislative inquiries on project progress.

  Essential Functions cont.

  6. Reviews purchase requests to determine if a Procurement Business Case is applicable:

  • Reviews and directs the obligation of Office of Water Resources & Coastal contracts/purchases including renewals, amendments, increase, decreases and cancellations.
  • Coordinates input, reconciliation and requires system approvals.
  • Monitors Office of Water Resources & Coastal contracts, purchases and obligations to ensure compliance with the Procurement Code, Procurement Rules and other administrative policies and procedures.
  • Alerts management of unusual purchases or circumstances.

  7. Performs internal audits of income control forms, such as site rentals and reservations:

  • Independently accounts for those income sources.
  • Reconciles revenue transmittals with the Department’s Revenue Accounting Report.
  • Reviews financial reports prepares by Office of Water Resources & Coastal accounting staff.

  8. Prepares responses to audit finding requests, Court of Claims, legislative and other governmental entities:

  • Reviews audit findings and recommends procedural changes to address.

  9. Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.

  Minimum Qualifications

  1. Requires knowledge, skill and mental development equivalent to completion of four years of college with courses in business administration and accounting.
  2. Requires three years of progressively responsible administrative experience in a public or business organization.

  Preferred Qualifications

  1. Prefers two (2) years of knowledge of law, rules and regulations relating to accounting.
  2. Prefers two (2) years of working experience utilizing excel computer programs.
  3. Prefers one (1) year of working experience of General Accepted Accounting Principles (GAAP) reports.
  4. Prefers one (1) year of working experience of Procurement codes and rules.
  5. Prefers two (2) years of working experience with computerized accounting systems and software of a varying scope.

  Employment Condition

  All applicants must be able to meet the following Conditions of Employment, with or without reasonable accommodation, to be considered for this position. The State of Illinois complies with federal and state disability laws and will make reasonable accommodations for applicants and employees with disabilities:

  1. Ability to pass background check.

  Agency and Division Statements

  DNR Agency Statement

  Charged with preserving, protecting and promoting Illinois’ natural and cultural resources, Illinois Department of Natural Resources (IDNR) employees oversee water, wildlife, wetlands and oil wells, parks, historic sites – and everything in between. Employment opportunities vary greatly, often providing employees the chance to work indoors and out in a dynamic yet relaxed environment. Working for the State of Illinois, IDNR employees receive excellent benefits, including health, vision and dental insurance; a retirement plan and deferred compensation options; state holidays and other time off; as well as pre-tax benefit programs.

  Office of Fiscal Management

  The Office of Fiscal Management develops budgets, processes payroll, administers workers compensation, manages audits, collects and records cash and receivables, tracks inventory and assets, processes vouchers, and conducts procurements, and holds responsibility for monitoring much of the Department’s operational procedures, to include the review of fiscally related procedures to ensure compliance with all rules, regulations and accounting standard.

  Work Hours: Mon - Fri 8am - 4:30pm w/ 1hr lunch
  Work Location:IDNR, One Natural Resources Way, Springfield, IL 62702-1813
  Agency Contact: [[recruiterEmail]]
  Posting Group: Leadership & Management

  Agency statement - Charged with preserving, protecting and promoting Illinois’ natural and cultural resources, Illinois Department of Natural Resources (IDNR) employees oversee water, wildlife, wetlands and oil wells, parks, historic sites – and everything in between. Employment opportunities vary greatly, often providing employees the chance to work indoors and out in a dynamic yet relaxed environment. Working for the State of Illinois, IDNR employees receive excellent benefits, including health, vision and dental insurance; a retirement plan and deferred compensation options; state holidays and other time off; as well as pre-tax benefit programs.

  The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com

• About the company

  The Governor of Illinois is the chief executive of the State of Illinois, and the various agencies and departments over which the officer has jurisdiction, as prescribed in the state constitution.

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