• Job Description

  Req#: B9849-054-25?language=en&page=142&sort=publicationDateDesc

  Job summary

  The Purchase Ledger Clerk is a key role within the Finance Team based at Hamilton House, Lowestoft

  The successful candidate will have strong accounting skills, strong communicator, pro-active and comfortable with working with a wide range of people, from finance and non-finance background. Maintain the companys purchase ledger using proprietary accounting software system (Access). Ensure Invoices are paid promptly liaising with suppliers and colleagues to resolve any queries. You must be able to manage your own time effectively.

  The role will assist the Accounts Transaction Team Leader in the smooth running of the Purchase Ledger process.

  Main duties of the job

  There are several key focus areas that this role is responsible for including;

  = Setting up new supplier accounts

  = Entering purchase invoices into the accounting system

  = Checking automatic invoice processing queue

  = Matching purchase invoices to purchase orders, following up unmatched purchase orders with the budget holder

  = Reconciling supplier statements to ledger balances and requesting copies of any missing invoices

  = Prepare weekly BACS runs

  = Resolve supplier queries

  = Resolve staff queries

  = Administration of purchase order system (Access financial operations)

  = Dealing with internal & external auditor queries

  = Supplier details maintenance/updates/change management

  = Raising Purchase Orders

  = Ad hoc reporting duties

  About us

  ECCH is well established health care provider and has been successfully delivering NHS care within the community since 2011. We provide a range of NHS, community health and social care services predominantly across the easterly region of the Norfolk/Suffolk borders.

  We are aligned to NHS terms and conditions, and offer many employee benefits, to find out more about us visit our website - www.ecch.org. We are a social enterprise and staff owned organisation which means staff can opt to be shareholders and have a real say in how ECCH is run and evolves to deliver healthcare for the future.

  At the heart of our ambition, we work in partnership with and for the community to become the provider and employer of choice for community healthcare.

  The Finance Team provide a vital service to the organisation. It's responsible for the accurate recording of financial transactions, as well as managing incoming and outgoing cash payments. It also provides a reporting service to both internal and external stakeholders for governance purposes, but also to aid the organisation to deliver its services.

  We encourage you to apply as early as possible as this job may close earlier than the advertised closing date once enough applications have been received.

  Details

  Date posted

  19 May 2025

  Pay scheme

  Agenda for change

  Band

  Band 4

  Salary

  £26,530 to £29,114 a year

  Contract

  Permanent

  Working pattern

  Full-time

  Reference number

  B9849-054-25

  Job locations

  Hamilton House

  Battery Green Road

  Lowestoft

  Suffolk

  NR32 1DE

  
  

  Job description

  Job responsibilities

  Setting up new Supplier Accounts

  Entering purchase invoices onto the accounting system

  Checking automatic invoice processing queue

  Progressing purchase invoices with no purchase order raised

  Matching purchase invoices to purchase orders, following up unmatched purchase orders with the budget holder

  Following up with budget holder goods / services received but not approved

  Check automated reconciled supplier statements to ledger balances and request copies of any missing invoices

  Prepare weekly BACS run

  Supplier details maintenance / updates / change management

  Returning invoices with incorrect details to supplier, with explanatory note

  Resolve Supplier queries

  Resolve Staff queries

  Administration of purchase order system (Access Financial Operations)

  Dealing with internal and external auditor queries

  Ad hoc reporting duties

  All roles within East Coast Community Healthcare CIC (ECCH) require staff to demonstrate our Values and Signature Behaviours in the care and service they provide to patients, service users, stakeholders, and colleagues. All members of staff should consider these as an essential part of their job role

  Our Values outline the core behaviours that we can all achieve and are summarised as an acronym within the word CARE. These stand for: Compassion, Action, Respect and Everyone

  Underpinning our Values are our Signature Behaviours which highlight by taking the right actions we continue to build a strong culture. Our four Signature Behaviours are: Compassion - We Listen, We Learn, We Lead| Action - My Accountability, My Responsibility | Respect - Respect Our Resources: People, Time and Money | Everyone - Work Together, Achieve Together

  Job description

  Job responsibilities

  Setting up new Supplier Accounts

  Entering purchase invoices onto the accounting system

  Checking automatic invoice processing queue

  Progressing purchase invoices with no purchase order raised

  Matching purchase invoices to purchase orders, following up unmatched purchase orders with the budget holder

  Following up with budget holder goods / services received but not approved

  Check automated reconciled supplier statements to ledger balances and request copies of any missing invoices

  Prepare weekly BACS run

  Supplier details maintenance / updates / change management

  Returning invoices with incorrect details to supplier, with explanatory note

  Resolve Supplier queries

  Resolve Staff queries

  Administration of purchase order system (Access Financial Operations)

  Dealing with internal and external auditor queries

  Ad hoc reporting duties

  All roles within East Coast Community Healthcare CIC (ECCH) require staff to demonstrate our Values and Signature Behaviours in the care and service they provide to patients, service users, stakeholders, and colleagues. All members of staff should consider these as an essential part of their job role

  Our Values outline the core behaviours that we can all achieve and are summarised as an acronym within the word CARE. These stand for: Compassion, Action, Respect and Everyone

  Underpinning our Values are our Signature Behaviours which highlight by taking the right actions we continue to build a strong culture. Our four Signature Behaviours are: Compassion - We Listen, We Learn, We Lead| Action - My Accountability, My Responsibility | Respect - Respect Our Resources: People, Time and Money | Everyone - Work Together, Achieve Together

  Person Specification

  Skills and Knowledge

  Essential

  • Proven ability to function well as part of a team and work independently.
  • Ability to communicate effectively and accurately record information.
  • Good working knowledge of Microsoft Office
  • Good working knowledge of accounting systems

  Qualifications

  Essential

  • NVQ Level 4 in accounting or an equivalent level of experience
  • Competent in the use of IT including spreadsheet, word-processing and email.
  • Competent in the use of integrate accounting systems

  Desirable

  • Progress towards a recognised accountancy qualification relevant to the needs of the post e.g., AAT

  Experience

  Essential

  • Previous experience of working within a finance function.
  • Experience of working and contribution to a team approach.

  Desirable

  • Experience of working in a multi-disciplinary team.
  • Experience of work in other finance roles apart from that specifically covered by the post being applied for.

  Personal Attributes

  Essential

  • Good team player
  • Professional standard of communication both written and verbal
  • Ability to problem solve and find solutions that meet the needs of the organisation and individuals
  • Willingness to expand current skills and knowledge
  • Ability to embrace our Culture, Values and Signature Behaviours:
  • (Compassion - We Listen, We Learn, We Lead| Action - My Accountability, My Responsibility | Respect - Respect Our Resources: People, Time and Money | Everyone - Work Together, Achieve Together).
  • Willingness and ability to work across different sites and travel to alternative sites and across the community as required.

  Person Specification

  Skills and Knowledge

  Essential

  • Proven ability to function well as part of a team and work independently.
  • Ability to communicate effectively and accurately record information.
  • Good working knowledge of Microsoft Office
  • Good working knowledge of accounting systems

  Qualifications

  Essential

  • NVQ Level 4 in accounting or an equivalent level of experience
  • Competent in the use of IT including spreadsheet, word-processing and email.
  • Competent in the use of integrate accounting systems

  Desirable

  • Progress towards a recognised accountancy qualification relevant to the needs of the post e.g., AAT

  Experience

  Essential

  • Previous experience of working within a finance function.
  • Experience of working and contribution to a team approach.

  Desirable

  • Experience of working in a multi-disciplinary team.
  • Experience of work in other finance roles apart from that specifically covered by the post being applied for.

  Personal Attributes

  Essential

  • Good team player
  • Professional standard of communication both written and verbal
  • Ability to problem solve and find solutions that meet the needs of the organisation and individuals
  • Willingness to expand current skills and knowledge
  • Ability to embrace our Culture, Values and Signature Behaviours:
  • (Compassion - We Listen, We Learn, We Lead| Action - My Accountability, My Responsibility | Respect - Respect Our Resources: People, Time and Money | Everyone - Work Together, Achieve Together).
  • Willingness and ability to work across different sites and travel to alternative sites and across the community as required.

  Employer details

  Employer name

  East Coast Community Healthcare CIC

  Address

  Hamilton House

  Battery Green Road

  Lowestoft

  Suffolk

  NR32 1DE

  
  

  Employer's website

  https://www.ecch.org/ (Opens in a new tab)

  Employer details

  Employer name

  East Coast Community Healthcare CIC

  Address

  Hamilton House

  Battery Green Road

  Lowestoft

  Suffolk

  NR32 1DE

  
  

  Employer's website

  https://www.ecch.org/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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