• Job Description

  Req#: 2359

  Purchasing Support Coordinator - ENTEC

  Orlando, FL, USA Req #2359

  Friday, June 14, 2024

  Purpose

  The purpose of this role is to provide various levels of support, utilizing Ravago’s proprietary Document Management System (DMS), to ensure the successful and efficient activities of the Purchasing and Procurement needs of the organization. This position is responsible for ensuring all aspects of the DMS are compliant, accurate and efficient.

  Areas of Responsibility / Tasks

  Performance must reflect appropriate level of expertise and achievement of the desired results for the items listed below .

  1. Administrative Duties

  1. Responsible for collecting Certificate of Analysis (COA) and Certificate of Origin (COO)/Free Trade Agreements (FTA) from vendors via electronic file and ensuring these documents are organized and archived for future reference and distribution
  2. Responsible for the creation of unique documentation based on information as provided by the vendors
  3. Review and processes the receipt, qualification, and fulfillment of customer requests for certifications and other necessary documents in a compliant and timely manner
  4. Review DMS reports and proactively requesting missing documentation from appropriate vendors
  5. Verify Backup Documentation is received per requests and ensuring applicable Backup Documentation is deemed necessary to fulfill requests
  6. Participate in supporting the continued development of Ravago’s DMS and present opportunities for improvement when applicable
  7. Actively participates in daily management meetings to measure and take actions on metrics/KPI’s

  1. Transactional/Data Integrity

  1. Track data in spreadsheets and produce reports with analysis on a quarterly basis or as requested by leadership
  2. Process daily open Jobbing reports to ensure completion dates are confirmed by warehouses and ensuring the appropriate member of the Customer Service team updates the sales order dates accordingly
  3. Responsible for the tracking and tracing of Rail Cars (RC) inbound to warehouses to ensure there are no significant delays during transit and reviewing RC’s placed at warehouses and at customer locations to prevent detention and demurrage charges from suppliers

  1. Back up Support

  1. May serve as a back-up to other purchasing team members at the same or above level as needed
  2. Performs daily review of open purchase order reports to ensure ETAs are updated with the most up to date information and provides communication status to necessary parties/stakeholders
  3. Under the direction of the Product Specialist/Buyer, enter purchase orders in the ERP system

  1. All other duties as assigned

  Supervisory Responsibilities

  1. Not Applicable

  Competencies; Knowledge, Skills, Abilities (KSA)

  To perform this role successfully, an individual must have experience achieving desired result(s) in their areas of responsibility. The requirements listed below are representative of observable behaviors and essential knowledge, skill, and abilities required of a successful incumbent within our culture.

  1. Proven communication and interpersonal skills (verbal and written) and ability to establish relationships and collaborate among other team
  2. Proficiency in MS Excel, Word and Adobe/Nitro file creation and management
  3. Manage and organize time, information and resources effectively using SharePoint and Kira to meet deadlines and respond to requests on a timely basis

  Minimum Qualifications/ Education / Experience / Certifications

  1. Education:
     1. Diploma Required. Degree preferred
     2. Equivalent experience considered in lieu of degree
  2. Experience:
     1. 0-2 years of previous experience in a similar role preferred
     2. Experience with Purchasing, Supply Chain or a related field is highly desired
  3. Licenses / Certifications:
     1. Valid driver’s license – required
  4. Language:
     1. Proficiency in English required
     2. Bi-Lingual – Spanish or Portuguese is a plus

  IND2

  NOTICE TO APPLICANTS:
  Ravago Americas is an equal employment opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, sex, religion, national origin, disability, veteran status, citizenship status, or marital status. We assure you that your opportunity for employment with this employer depends solely upon your qualifications.

  Other details

  • Job Family OPS / SALES SUPPORT CAREER PATH (Job Family)
  • Job Function WC (Job Function)
  • Pay Type Hourly
  • Employment Indicator 700725127 - ENTEC Product Coordination

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• About the company

  The number one distribution partner for polymers rubber and chemicals. Ravago provides a superior distribution, resale, compounding and recycling service for plastic raw materials serving sophisticated functions that improve the sustainable quality of ...

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