Radiology Department Coordinator

Position Highlights :

• Position:Radiology Department Coordinator
• Location: Lisle
• Full Time/Part Time: Full-time
• Hours: Monday-Friday 8:00am-4:30pm; occasinal weekend or evening work as needed
• Travel: none

Benefits:

• Comprehensive medical and prescription drug benefits that include medical coverage at 100% (after deductible) when utilizing a Duly provider.
• $5,250 Tuition Reimbursement per year.
• 40 hours paid volunteer time off.
• A culture committed to Diversity, Equity, and Inclusion (DEI) and Social Impact
• 12 Weeks parental leave at 100% pay and a financial benefit for adoption and surrogacy for non-physician team members.
• 401(k) Match
• Profit-sharing program

The Radiology Coordinator is responsible for working to improve the quality of care provided by the Diagnostic Imaging Department. The coordinator will perform management of radiologist workflows, data collection/analysis, provide support for compliance initiatives and drive employee engagement activities.

What you will do:

• Performs data collection and assists with managing programs run by the Quality Team (10%)
  • Assists the Quality & Compliance Manager with managing the Lung Cancer Screening Program
    • Assists with management of the ACR Lung Screening quality registry.
    • Verifies that CT Lung Screening orders are clinically appropriate and that all criteria are met for the order.
    • Manages order process for annual lung screening CT, which includes reminder letters and patient education.
    • Assists with the expansion and improvement of the lung screening program under the direction of the Quality & Compliance coordinator. Duties may include development of marketing materials, communicating with referring providers, and arranging meetings for relevant stakeholders.
  • Manages Prostate MRI data, Breast Health MRI data, and MRI Arthroscopy Data.
    • Perform chart review to obtain prostate MRI data to provide to the Quality & Compliance Coordinator for analysis.
    • Obtains prostate biopsy results for inclusion in the data set.
    • Gathers patient data on breast imaging exams, including Breast MRI, MRI guided biopsies and Ultrasound guided breast biopsies.
    • Provide a list of arthroscopic surgeries done at DMG alone with the associated pre-op MRI to the Chair Radiologist of MSK

• • Reviews RL6 submissions and evaluates for trends and potential safety hazards. Performs root cause analysis as needed.
  • Various other data mining projects as requested. These include time tracking data, radiologist turnaround times, and patient volumes.
  • Organizes all necessary policies and procedures required to successfully pass the American College of Radiology (ACR) audit when needed
  • Collaborates with modality leaders to see to it that Emergency Prep Plans are reviewed and updated annually.

• Facilitation of Department workflows to ensure timely reading of exams and result communication (20%)
  • Daily management of EPIC Begin list in conjunction with the Enterprise Apps team, send and receive EPIC staff messages, and monitor/manage unsigned studies list for all modalities.
  • Directs the communication between the referring physician and the radiologists for all critical findings.
  • Effectively handles stat/critical results calls, ensuring prompt communication and appropriate follow-up actions.
  • Monitors the follow up list ensuring critical findings and follow-up recommendations from the radiologist are communicated to the ordering providers.
  • Assist schedulers by addressing their inquiries, such as providing guidance on protocols, handling addendum requests, and facilitating communication between providers and radiologists.
  • Track technologist errors to identify any trends and optimize workflows to prevent recurrence.

• Manage Radiologist Workflow (50%)
  • Strategically orchestrate the workflow for radiologists, optimizing productivity and efficiency in study interpretation.
  • Manage manual distribution of over 700 radiology studies daily, ensuring timely and accurate assignment.
  • Makes certain that cases are assigned to the appropriate radiologists per their subspecialties.
  • Sees to it that all studies were promptly assigned and read, adhering to established protocols and SLA agreements.
  • Assists with mammography credit tracking, ensuring accurate and equal caseload, as needed.
  • Assists with facilitating DEXA dictations for both Duly and SBC, handling approximately 70 dictations daily with a 48-hour turnaround time.
  • Oversees the radiologist peer review process, promoting quality assurance and continuous improvement.
  • Retrieves cases for breast imaging radiologists from the manager, optimizing workflow and resources as needed
  • Facilitates radiologist vacation picks biannually.
  • Assists during radiologist downtime, facilitating continuous workflow and minimizing disruptions.
• Radiology Employee Wellness Committee (5%)
  • Co-runs the wellness committee, organizing monthly meetings, and collaborating with the radiologist wellness committee to promote staff well-being.
  • Meets regularly with chief radiologist and technologists of the committee to facilitate communication between leadership and staff regarding wellness concerns and advocate for a healthy work environment.
  • Focuses on creating an inclusive and collaborative environment and fostering engagement and belonging.
• IT Support (15%)
  • Conduct PACS corrections, maintaining system accuracy and disruption of timely reading.
  • Support radiologists with issues pertaining to Epic, Merge, and Powerscribe.
  • Assesses the performance, efficiency, and effectiveness of the PACS system to identify areas of improvement.
  • Investigating and resolving technical issues related to the PACS system, including image retrieval, storage, and viewing problems.
  • Familiar with troubleshooting Merge and Synapse to offer radiologist support.

• Education:
  • Associates Degree required
  • Bachelor's prefered
• Experience:
  • 5 years of experience in technologist role or licensed clinical role.
• Skills:
• • Knowledge of windows applications for computers
  • Understand and comply with HIPAA regulations
  • Ability to work with patients of all ages with psychiatric conditions
  • Basic knowledge of Medical Terminology
• Certification:
  • American Registry of Radiologic Technologists(ARRT) certificed, or similar level of professional certification.

• Education:
  • Associates Degree required
  • Bachelor's prefered
• Experience:
  • 5 years of experience in technologist role or licensed clinical role.
• Skills:
• • Knowledge of windows applications for computers
  • Understand and comply with HIPAA regulations
  • Ability to work with patients of all ages with psychiatric conditions
  • Basic knowledge of Medical Terminology
• Certification:
  • American Registry of Radiologic Technologists(ARRT) certificed, or similar level of professional certification.

What you will do:

• Performs data collection and assists with managing programs run by the Quality Team (10%)
  • Assists the Quality & Compliance Manager with managing the Lung Cancer Screening Program
    • Assists with management of the ACR Lung Screening quality registry.
    • Verifies that CT Lung Screening orders are clinically appropriate and that all criteria are met for the order.
    • Manages order process for annual lung screening CT, which includes reminder letters and patient education.
    • Assists with the expansion and improvement of the lung screening program under the direction of the Quality & Compliance coordinator. Duties may include development of marketing materials, communicating with referring providers, and arranging meetings for relevant stakeholders.
  • Manages Prostate MRI data, Breast Health MRI data, and MRI Arthroscopy Data.
    • Perform chart review to obtain prostate MRI data to provide to the Quality & Compliance Coordinator for analysis.
    • Obtains prostate biopsy results for inclusion in the data set.
    • Gathers patient data on breast imaging exams, including Breast MRI, MRI guided biopsies and Ultrasound guided breast biopsies.
    • Provide a list of arthroscopic surgeries done at DMG alone with the associated pre-op MRI to the Chair Radiologist of MSK

• • Reviews RL6 submissions and evaluates for trends and potential safety hazards. Performs root cause analysis as needed.
  • Various other data mining projects as requested. These include time tracking data, radiologist turnaround times, and patient volumes.
  • Organizes all necessary policies and procedures required to successfully pass the American College of Radiology (ACR) audit when needed
  • Collaborates with modality leaders to see to it that Emergency Prep Plans are reviewed and updated annually.

• Facilitation of Department workflows to ensure timely reading of exams and result communication (20%)
  • Daily management of EPIC Begin list in conjunction with the Enterprise Apps team, send and receive EPIC staff messages, and monitor/manage unsigned studies list for all modalities.
  • Directs the communication between the referring physician and the radiologists for all critical findings.
  • Effectively handles stat/critical results calls, ensuring prompt communication and appropriate follow-up actions.
  • Monitors the follow up list ensuring critical findings and follow-up recommendations from the radiologist are communicated to the ordering providers.
  • Assist schedulers by addressing their inquiries, such as providing guidance on protocols, handling addendum requests, and facilitating communication between providers and radiologists.
  • Track technologist errors to identify any trends and optimize workflows to prevent recurrence.

• Manage Radiologist Workflow (50%)
  • Strategically orchestrate the workflow for radiologists, optimizing productivity and efficiency in study interpretation.
  • Manage manual distribution of over 700 radiology studies daily, ensuring timely and accurate assignment.
  • Makes certain that cases are assigned to the appropriate radiologists per their subspecialties.
  • Sees to it that all studies were promptly assigned and read, adhering to established protocols and SLA agreements.
  • Assists with mammography credit tracking, ensuring accurate and equal caseload, as needed.
  • Assists with facilitating DEXA dictations for both Duly and SBC, handling approximately 70 dictations daily with a 48-hour turnaround time.
  • Oversees the radiologist peer review process, promoting quality assurance and continuous improvement.
  • Retrieves cases for breast imaging radiologists from the manager, optimizing workflow and resources as needed
  • Facilitates radiologist vacation picks biannually.
  • Assists during radiologist downtime, facilitating continuous workflow and minimizing disruptions.
• Radiology Employee Wellness Committee (5%)
  • Co-runs the wellness committee, organizing monthly meetings, and collaborating with the radiologist wellness committee to promote staff well-being.
  • Meets regularly with chief radiologist and technologists of the committee to facilitate communication between leadership and staff regarding wellness concerns and advocate for a healthy work environment.
  • Focuses on creating an inclusive and collaborative environment and fostering engagement and belonging.
• IT Support (15%)
  • Conduct PACS corrections, maintaining system accuracy and disruption of timely reading.
  • Support radiologists with issues pertaining to Epic, Merge, and Powerscribe.
  • Assesses the performance, efficiency, and effectiveness of the PACS system to identify areas of improvement.
  • Investigating and resolving technical issues related to the PACS system, including image retrieval, storage, and viewing problems.
  • Familiar with troubleshooting Merge and Synapse to offer radiologist support.