Job Summary

Greet and attend to visitors, answer and route phone calls, and deal with inquiries on the phone and face-to-face. Process incoming and outgoing mail and manage the mail/copy room. Provide clerical support to other departments as needed

Main Responsibilities

• Greet visitors to the Company
• Answer and direct incoming calls in a professional manner
• Open, stamp, and distribute incoming mail daily
• Stamp and prepare outgoing mail for delivery to the post office
• Prepare reports, presentations, letters, memos, analysis, etc., as directed
• Maintain office phone list
• Order office supplies as needed/requested
• Tidy and maintain mail room supplies, mail room, and lobby
• Keep copiers stocked and assist with special needs concerning the copier function
• Take and relay phone and email messages
• Provide general clerical support as needed to departments, seeking direction from the Office Manager
• Order and maintain supply levels and cleanliness in the kitchen and breakrooms

Knowledge, Experience, Education, Skills Required

• Knowledge of administration and clerical procedures
• Excellent written and verbal communication skills
• Computer literate in Word, Excel, PowerPoint, and Outlook
• Knowledge of customer service principles and practices
• Personal initiative and reliability
• High school diploma required
• This is an on-site role, 8- hours a day
• Excellent interpersonal skills
• High level of professionalism

Physical Requirements

• Use hands and fingers
• Stand, walk, and reach with arms and hands
• Climb or balance, stoop, kneel and crouch
• Sit for periods
• See well (either naturally or with correction)

Workplace Values Requirement

• Comply and abide by the Colaska Code of Ethics at all times during employment with the Company
• Align your vision with the larger goals of the Company, and become a guardian of the Company’s Core Values
• Use continuous improvement as a tool to improve process, performance, safety, and quality, including looking for ways to eliminate waste
• Work as a team player to make things happen

The above description covers the principal duties and responsibilities of the job. The description shall not be construed as a complete listing of all miscellaneous, incidental, or similar duties that may be required daily.

Compensation and Benefits

• Compensation range of $25 to $30 (DOE) hourly rate, plus discretionary annual bonus
• Work-Life balance 20 days PTO, 11 paid holidays annually and various leave work early days
• Competitive benefits including medical, dental, and vision with affordable employee share of premiums, and company provided disability and life insurance
• 401K with 4 percent employer matching and special 2 percent company contributions