• Job Description

  Req#: 4958045
  This position is responsible for providing clerical and customer service support for agency operations.
  • Provides customer service; answers telephone and greets visitors; provides information and assistance, refers to appropriate personnel, takes messages.
  • Provides basic and accurate information in-person, by telephone and / or email.
  • Ensures that messages are distributed in a timely manner.
  • Ensures reception area is organized and presentable, with all necessary material (e.g. pens, forms and brochures).
  • Establishes and maintains harmonious working relationships with agency employees.
  • Performs various clerical tasks duties such as copies, scanning documents, and faxing.
  • Orders, distributes and maintains inventory of supplies and equipment.
  • Assists with the preparation and submission of office invoices and requisitions.
  • Assists with completion of receipt of goods.
  • Keeps updated records of office expenses and costs.
  • Manages and ensures maintenance of office equipment.
  • Coordinates meetings through organizing agendas, meeting space, food, accommodations, and meeting packets.
  • Maintains county vehicles.
  • Coordinates with IT on special requirements for meetings such as laptops, screens, and projectors.
  • Arranges travel and accommodations, and prepare vouchers.
  • Photocopies and maintains files documents.
  • Maintains efficient filing systems.
  • Prepares forms, letters and documents.
  • Sorts and distributes mail.
  • Prepares new administration forms as required.
  • Performs other duties as assigned.
  
  Knowledge, Skills, and Abilities
  
  • Ability to communicate orally and in writing in the English language and orally in the Spanish language.
  • Ability to work in a professional manner at all times.
  • Provide excellent customer service.
  • Ability to be resourceful and proactive when issues arise.
  • Knowledge of modern office practices and procedures.
  • Knowledge of county and departmental policies and procedures.
  • Knowledge of computers and job-related software programs.
  • Proficiency in Microsoft Office Suite.
  • Skills in prioritizing and organizing work.
  • Skill in the use of standard office equipment.
  • Solid written and verbal communication skills.
  • Ability to work with confidential and sensitive information.
  • Must have a High School Diploma or GED from an accredited institution.
  • At least one ( 1 ) year of experience in a related field.
  Complexity/Scope of Work
  • The work consists of related clerical duties, frequent interruptions contribute to the complexity of the position.
  • The purpose of this position is to provide clerical support for the operations of the department. Successful performance contributes to the efficiency and effectiveness of those operations.
  
  Physical Demands/Work Environment
  Occasionally
  • Ascending or descending ladders, stairs, scaffolding, ramps, poles.
  • Moving self in different positions to accomplish tasks in various environments including tight and confined spaces.
  • Moving to accomplish tasks or moving from one worksite to another.
  • Adjusting or moving objects up to 20 pounds in all directions.
  • Operating motor vehicles or heavy equipment.
  • Driving a County vehicle or a personal vehicle for County business.
  • Working in low temperatures.
  • Working in high temperatures.
  • Working in outdoor elements such as precipitation and wind.
  • Working in noisy environments.
  • Light work that includes carrying objects up to 20 pounds.
  
  Constantly
  • Remaining in a stationary position, often standing or sitting for prolonged periods.
  • Communicating with others to exchange information.
  • Repeating motions that may include the use of wrists, hands, and/or fingers.
  • Assessing the accuracy, neatness, and thoroughness of the work assigned.
  • Sedentary work that primarily involves sitting/standing.
  
  Other Requirements/Information
  • Must possess a valid and current driver’s license.
  • Drug and Alcohol Policy apples to this job. Pre-employment drug/alcohol testing, Motor Vehicle Record (MVR) and criminal background checks are required.
  • This position is covered by Civil Service; therefore, is subject to the Civil Service Rules and Regulations in addition to all other Webb County policies.
  
  Valid Texas Driver’s License*
  *If the applicant holds an out-of-state license, a State of Texas Driver’s License must be obtained prior to employment.

• About the company

  Webb County is a county located in the US state of Texas.

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