Essential Duties (Major Responsibilities/Activities):

• Opens and closes front office gates and preps café and conference rooms for the day.
• Answers, screens, and directs phone calls to the office and/or takes messages.
• Responsible for responding to and screening office visitors via a video, intercom system.
• Greets clients, visitors, and guests; determines the purpose of the visit and directs or escorts him or her to the appropriate location.
• Notifies company personnel of visitor arrival.
• Offer drinks to visitors and when able, assist with meeting setup, breakdown and cleanup.
• Monitor the cleanliness and tidiness of the reception, conference rooms, and café areas. Assist with ordering and restocking supplies in all as needed.
• Maintains security by following procedures.
• Posts information to company intranet site.
• Assist with GoToMeeting & web conference software/troubleshooting
• Maintains employee and department directories.
• Processes incoming and outgoing mail, faxes, and deliveries.
• Provides parking directions – understands parking options for guests based on their visit duration and provides appropriate validation to clients and consultants.
• Monitor and keep track of check-in/out of office equipment such as cameras, pointers, etc.
• Assist with formatting of documents (MS Word, MS Excel, PowerPoint & PDF).
• Prepare correspondence and mail outs.
• Coordination with printing, mailing, and courier services.
• Maintain deliveries log and notify recipients of package pickup at front desk.
• Scanning and copying of documents.
• Coordinate with vendors to schedule lunch and learn presentations for office.
• Assist with food orders for team and for office events.
• Support other administrative staff as part of a team.
• Assists accounting, IT, marketing, and HR departments with various administrative tasks.
• Filing and Retrieval of hard copies and electronic documents and email (MS Outlook).
• Information gathering and research via the internet or other methods and summarizing.

Nonessential Duties:

• May be asked to lift/carry up to 25 pounds.
• Other tasks as needed.

Minimum Qualification Requirements:

To perform successfully in this position, an individual must be able to perform the essential duties above in a satisfactory manner. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience

• High School diploma and two years minimum experience as a receptionist or assistant performing related duties and tasks; or three or more years of related reception experience and/or training; or equivalent combination of education and experience.

Technology/Computer Skills

• Familiarity and comfort with multi-line phone systems.
• To perform successfully in this position, an individual should be proficient in Microsoft Suite of programs including Outlook, Word, Excel, Power Point in addition to Adobe Acrobat Professional or Bluebeam and/or willing to learn.

Other Skills

• Highly professional and respectful with guests and coworkers.
• Excellent communication, including verbal, written, and listening skills.
• Excellent interpersonal and customer service skills.
• Basic understanding of reception and clerical procedures and systems.
• Highly developed organizational skills.
• Ability to multi-task and work cooperatively in a team framework.
• Requires repetitious and tedious, frequent mental/visual attention, concentration.
• Ability to learn quickly under pressure.
• Ability to transition quickly from one project to the next & handle fast paced environment.
• Self-motivated/self-directed.
• Ability to read, understand & follow written instructions.
• Ability to listen and understand information and ideas in verbal instructions.
• Majority of time will be spent seated at a computer; however, some intermittent walking, standing and use of stairs may also be required.
• Job may require reaching over head level.

Pay Range: $19 - $25/hour

Group 70 International, Inc. is an Equal Opportunity / Affirmative Action Employer