• Job Description

  Req#: 3625BR
  ENSCO Inc. is a diverse engineering and technology company that provides engineering, science and advanced technology solutions that guarantee mission success, safety, and security to governments and private industries worldwide. We are seeking an Office Administrator for our Springfield office for the support of our National, Products, National Capitol Region and Analysis & Technical Services Program contracts.
  
  Duties will include:
  • Employee focused – Our employees are the Subject Matter Experts who work on research & development teams; the Office Administrator works to resolve issues they have with facilities, equipment and resources; our customers are also the guests to the facility—Government, ENSCO, sub-contractors and other contractors.
  • Collaboration—key to managing a successful office; need close collaboration / coordination with Security, Program Managers and the Administrative Lead for our group in Cocoa Beach, FL.
  • Communication—keep the Program Managers informed of any situations, problems or personnel issues that the Office Administrator needs assistance on; keep the Program Manager / Supervisor informed on status of assigned tasks; provides regular feedback on office environment and morale type topics
  • Accountability—ensuring assigned tasks are thoroughly completed; that personnel have needed resources; coordination / collaboration is taking place; Division-assigned tasks are thoroughly completed; priorities are understood and followed
  • Initiative—taking initiative to improve workplace environment; soliciting inputs from management and employees for improvements; ensuring our guests have what they need.
  
  Primary Duties & Responsibilities:
  • Employee Support
  o Onboarding – support completion of all onboarding actions for additions to the team
  o Meetings – coordinate, schedule and facilitate meetings
  o Travel – support MAC/AMC travel arrangements and provide Expense Report support to Springfield team
  o Promote internal communication and employee morale
  • Management of software licenses (license renewal, maintaining list of software products)
  • Management of computer assets for employees and projects
  • Facility Management
  o Property Management – ensure that all ENSCO and government property is tracked and properly labeled for Springfield property.
  o Conference Rooms – maintain conference room schedules; ensure that conference rooms are functioning properly and are ready for use
  • Purchasing
  o Produce purchase requisitions from requests for items needed in the Springfield office (furniture, common software, expensive supplies, services needed, etc.);
  o Complete expense Reports / AMEX reconciliation monthly
  o Procure services as necessary for daily operation of the facility
  o Employee POC for all employee office supplies / needs
  
  

• About the company

  ENSCO is a provider of engineering, science, and advanced technology equipment for the defense, security, transportation, and aerospace industries.

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