• Job Description

  Req#: 32864
  Position Type:'); '
  Secretarial/Clerical/ Secretary
  
  
  Date Posted:
  7/1/2025
  
  
  Location:
  Preble ESC
  
  
  Date Available:
  negotiated
  
  
  Closing Date:
  07/11/2025
  
  
  District:
  Preble County Educational Service Center
  Welcome and direct visitors
  Receipt and distribution of mail
  Answer telephone – place and receive calls and route messages appropriately
  Prepares letters, reports, requisitions, and other documents; proofs to ensure accuracy
  Maintain respect at all times for confidential information, e.g., background checks reports, custodial papers, IEP’s, birth certificates, grades, medications and health restrictions, court documents and papers
  Make contact with the public with tact and diplomacy
  Interact in a positive manner with staff, students, and parents
  Promote good public relations by personal appearance, attitude and conversation
  Perform fingerprinting services and background checks as needed
  Print and maintain an inventory of forms
  Reproduce and distribute the School Calendar, Teacher and Administrative Directories, and Common Calendar annually, among other documents as assigned by the Superintendent
  Work with the Director of Operations and Technology to keep the Staff Directory updated as needed
  Create and distribute flyers and signages as directed by the Superintendent
  Provide refreshments and hospitality services for ESC-hosted meetings as assigned by the Superintendent
  Provide lamination services
  Responsible for quoting prices and coordinating printing jobs for nonprofit organizations county schools
  Demonstrate regular and punctual attendance
  Demonstrate a positive work ethic
  Work cooperatively with others in small groups
  Perform other duties as assigned by the Superintendent and/or Assigned Staff
  High school diploma or general education degree (GED)
  Clerical experience preferred
  Basic computer skills in Microsoft Office and Googls
  Such alternatives to the above qualifications as the Superintendent and/or Board of Education may find appropriate
  Ability to work effectively with others
  Ability to communicate ideas and directives clearly and effectively both orally and in writing
  Effective, active listening skills
  Organizational and problem-solving skills
  Ability to handle a multitude of tasks simultaneously and in a timely manner
  
  Computer/printer
  Calculator/adding machine
  Telephone
  Fax machine
  Postage meter
  Poster printer
  Copy machine
  WebCheck fingerprinting system
  Scanner
  Digital camera
  Electric shredder
  Binding machine
  Laminator
  Electric hole punch
  Electric stapler
  Motor vehicle
  Occasional operation of a vehicle in inclement weather conditions, i.e., being prepared to come to work on all school days except calamity days.
  Frequent repetitive hand motion, e.g., computer keyboard, typing
  Frequent interruption of duties by students, visitors, staff and/or telephone
  Occasional requirement to work overtime, evenings, and/or weekends
  Occasional requirement to travel
  Regular requirement to sit, stand, walk, read, hear, see, speak, reach, stretch with hands and arms, crouch, kneel, climb and stoop
  
  Position: Receptionist and General Clerical Assistant
  Reports to: Superintendent
  Employment Status: Regular/Full-time
  FLSA Status: Non-Exempt
  Description: Serves as a general office receptionist and is primarily responsible for communication in
  and out of the district; also provides clerical assistance as assigned by the Superintendent
  
  Compensation: $17.88-$24.75 per hour based upon consumerate with experience
  
  Start Date: Negotiable, but ideally Monday August 4th at the latest
  
  Contract: 240 day contract that runs from July 1, 2025 to June 30, 2026. Actual days will be calculated contingent upon start date.
  
  Work Hours: 7:00am-3:30pm with a 30 minute unpaid lunch break
  
  NOTE: The below lists are not ranked in order of importance:
  
  
  Essential Functions:
  • Welcome and direct visitors

  • Receipt and distribution of mail

  • Answer telephone – place and receive calls and route messages appropriately

  • Prepares letters, reports, requisitions, and other documents; proofs to ensure accuracy

  • Maintain respect at all times for confidential information, e.g., background checks reports, custodial papers, IEP’s, birth certificates, grades, medications and health restrictions, court documents and papers
  • Make contact with the public with tact and diplomacy
  • Interact in a positive manner with staff, students, and parents

  • Promote good public relations by personal appearance, attitude and conversation

  • Perform fingerprinting services and background checks as needed

  • Print and maintain an inventory of forms

  • Reproduce and distribute the School Calendar, Teacher and Administrative Directories, and Common Calendar annually, among other documents as assigned by the Superintendent

  • Work with the Director of Operations and Technology to keep the Staff Directory updated as needed

  • Create and distribute flyers and signages as directed by the Superintendent

  • Provide refreshments and hospitality services for ESC-hosted meetings as assigned by the Superintendent

  • Provide lamination services

  • Responsible for quoting prices and coordinating printing jobs for nonprofit organizations county schools
  Other Duties and Responsibilities:
  • Demonstrate regular and punctual attendance

  • Demonstrate a positive work ethic

  • Work cooperatively with others in small groups

  • Perform other duties as assigned by the Superintendent and/or Assigned Staff
  Qualifications:
  • High school diploma or general education degree (GED)

  • Clerical experience preferred

  • Basic computer skills in Microsoft Office and Googls

  • Such alternatives to the above qualifications as the Superintendent and/or Board of Education may find appropriate
  Required Knowledge, Skills, and Abilities:
  • Ability to work effectively with others

  • Ability to communicate ideas and directives clearly and effectively both orally and in writing

  • Effective, active listening skills

  • Organizational and problem-solving skills

  • Ability to handle a multitude of tasks simultaneously and in a timely manner
    
  Equipment Operated:
  • Computer/printer

  • Calculator/adding machine

  • Telephone

  • Fax machine

  • Postage meter

  • Poster printer

  • Copy machine

  • WebCheck fingerprinting system

  • Scanner

  • Digital camera

  • Electric shredder

  • Binding machine

  • Laminator

  • Electric hole punch

  • Electric stapler

  • Motor vehicle
  Additional Working Conditions:
  • Occasional operation of a vehicle in inclement weather conditions, i.e., being prepared to come to work on all school days except calamity days.

  • Frequent repetitive hand motion, e.g., computer keyboard, typing

  • Frequent interruption of duties by students, visitors, staff and/or telephone

  • Occasional requirement to work overtime, evenings, and/or weekends

  • Occasional requirement to travel

  • Regular requirement to sit, stand, walk, read, hear, see, speak, reach, stretch with hands and arms, crouch, kneel, climb and stoop
    
  
  
  

• About the company

  Strengthening outcomes for students, schools, educators, parents and communities.

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