• Job Description

  Req#: 36949
  
  
  
  
  
  
  
  Grow with the best. Join a smart, creative, and inspired team that accomplishes operational excellence. Bringing together individuals with diverse backgrounds, talents, and expertise, our 22,000 team members in over 400 locations worldwide are vital to making our Company stronger.
  Your Opportunity
  Your role will be to provide intermediate administrative support to our team.
  Your Key Responsibilities
  • Daily
    • Fill/check kitchen supplies – coffee machines, milk, sugar, honey, dish soap, hand soap, paper towels, facial tissues
    • Fill paper towel dispenser
    • Floor inspection – walk each floor, checking for hvac condensation leaks, burnt lights, general tidiness, and safety
    • Report any office maintenance issues to buildings management through portal
    • Mail collection – pick up mail from lobby mailbox, sort and distribute to mail slots on each floor (create mail slots as needed)
    • Check boardrooms throughout day, tidy and clean if necessary – remove any notes left on whiteboards
    • Help with meeting room set ups for large weekly occurring meetings
    • As requested, help with set up of new hire workstation
    • Ensure the office maintains a professional appearance on all floors
    • Support staff as needed with any office related questions
    • Administrative tasks related to facilities, invoice review, printer readings, ordering name tags
  • Reception Lunch Coverage
    • Greet guests – go over HS visitor information and provide visitor pass, find seating if requires
    • Answer all incoming calls and transfer to appropriate person
    • Receive incoming packages, record arrival, and notify the recipient
    • Assist staff with boardroom bookings and av issues with support of IT if needed
  • Weekly
    • Check cutlery drawer, plates, cups, glasses – move dishes from floor to floor if one floor ends up with an overstock
    • Check print rooms for tidiness and sufficient supplies
    • Thoroughly clean all boardroom whiteboards, including small meeting rooms
  • As needed
    • Order stationary supplies
    • Deep clean whiteboards in offices – notify occupant before erasing any notes
  Your Capabilities and Credentials
  • Excellent organizational skills and attention to detail.
  • Strong written and verbal communication skills.
  • Versatility, flexibility and willingness to work within frequently changing priorities.
  • Must be willing and able to take initiative when needed.
  • Flexibility to learn new skills.
  • Proficiency in MS Office Suite.
  Education and Experience
  • Post Secondary Education
  This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
  
  Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
  Additional Information
  • Salary Range(s): Pay transparency laws require employers to provide the following information for positions that may be in the following jurisdiction(s):
  • Location Description: Min/Max Pay Range for postings located in BC (Lower Mainland includes Vancouver & Burnaby)
  • Min Pay Range: Lower Mainland $24 Per Hour
  • Max Pay Range: Lower Mainland $33 Per Hour
  • Note: The final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.
  
  
  
  
  
  
  
  
  

• About the company

  Stantec Inc. is an international professional services company in the design and consulting industry.

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