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Job Description
- Req#: 5916
- Ability to use enterprise level information systems (e.g., PeopleSoft, SIMS, or equivalent) at an intermediate level.
- Ability to adapt to new software applications and procedures, and assist internal and external stakeholders with their use.
- Good knowledge of undergraduate institution regulations, programs, policies and procedures.
- Ability to use word processing and spreadsheet applications (e.g., Word and Excel) at an intermediate level.
- Ability to follow oral and written instructions accurately.
- Ability to handle confidential/sensitive material with discretion.
- An additional 14% pay in lieu of benefits
- After 4 consecutive months in the position, pay in lieu of benefits is increased to 20%
- Hybrid-work program for eligible positions
Who We Are
Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do.
The Undergraduate Records Office is dedicated to accurately maintaining student information in a reliable and confidential manner while delivering high quality student service within an environment of high volume.
About the Role
The Records Assistant performs complex and specialized clerical functions related to the creation and maintenance of accurate undergraduate student records, acts as an expert and resource person for inquiries from students, staff and faculty on registration, grading, fee assessment, deadlines, graduation processing and related university policies and procedures. Acts as a resource person for our partner institutions and processes records related to students in partnership programs. Reviews and processes a variety of forms and documents while checking for correct application of procedure and accuracy. Provides guidance and subject matter expertise to undergraduate program assistants, advisors, and student services information assistants at the University on matters related to transfer credit, registration, student exceptions to degree progress reports, NCAA compliance and graduation.
Qualifications
High school graduation and one year of post-secondary education, including training in word processing, database and spreadsheet applications. Minimum 3 years of experience. An equivalent combination of formal education, certificate/program of study and experience is acceptable.
What We Offer
At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer temporary employees who belong in the Canadian Union of Public Employees (CUPE Local 3338):
Additional Information
The assignment end date is January 3, 2026.
Please include your cover letter and resume in one attachment.
SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university.
We are committed to ensuring that the application and interview process is accessible to all applicants. If you require any assistance or accommodations, please contact pei_reception@sfu.ca.
About the company
Simon Fraser University is a public research university in British Columbia, Canada, with three campuses, all in Greater Vancouver: Burnaby, Surrey, and Vancouver.
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