Enters and maintains inmate data into the computer system within the guidelines of computer system code reference books, department operating policies, bond procedures, instructions from the supervisor, and County policies and procedures. Reports to the Sergeant or other designated person and works with co-workers, employees, court staff, judges, lawyers, probation officers, and the public to provide operational support.

• Provides folders, inmate files, and inmate information sheets and maintains files.
• Updates information and prepares new booking sheets.
• Answers telephone, assists general public, and serves as contact with court staff.
• Advises or requests additional data on outstanding warrants and warrant status and places or removes hold requests.
• Makes cell and floor assignments for inmates.
• Serves as a resource to co-workers.
• Performs other duties of a similar nature or level.

Education: High school diploma, trade school, or G.E.D.

Experience: One year of secretarial and/or records management experience.

Knowledge/Skills/Abilities:

• Considerable knowledge of modern office procedures, GCIC, NCIC, and CJIS system, and computer system codes for entering and retrieving criminal information data.
• Familiarity with jail, department, and County policies and procedures.
• Proficiency in file management, dealing with the public, and operating a computer and standard office equipment.
• Good communication skills, both oral and written.
• Demonstrated ability to work independently.
• Typing/keyboarding (minimum 35 words per minute).

Certification: GCIC Certification

Licensing: N/A

Physical Requirements:
Depending on Area of Assignment:

Positions in this class typically require: walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions. Work is performed in an office setting.

Records is a 24/7 operation. Clerks are assigned to a 12 hour shift; would work seven (7) days every two weeks.

Example working 12 hour day shift:

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.