ABOUT GOWLING WLG

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions.

PROFILE

Reporting to the General Manager, the Records Management Clerk will contribute to the overall maintenance and integrity of our file management system. The successful candidate will have excellent organizational skills, and a demonstrated ability to work well independently and within a team.

This position requires in-office attendance five days a week. This is a contract role starting in June 2025 with the possibility of extension.

RESPONSIBILITIES

• Assist with the maintenance and integrity of the firm’s legal files and records;
• Enter and scan information into the records management system;
• Daily management of firm information as required;
• Receive and classify all incoming records;
• Respond to inquiries from professionals and staff in a timely and effective manner;
• Maintain and support the filing, file storage, protection and retention of hard copy and electronic records in accordance with the firm’s standards;
• Other duties as required.

QUALIFICATIONS

• A minimum of a high school diploma;
• Prior experience in professional services is an asset with specific records management experience being preferred;
• Excellent interpersonal skills with the ability to work effectively with other staff, professionals, and clients;
• Exceptional organizational and prioritization skills;
• Strong computer skills including proficiency with Microsoft Office Suite;
• Capacity to work independently, as well as in a team environment;
• An ability to walk and stand for extended periods of time, and lift up to 50 lbs is required;
• Records Information Management (RIM) Certification is an asset.

The starting range for this role is $43,200 to $52,920. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance.

Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.