• Job Description

  Req#: 3845016
  This is responsible clerical work involving the maintenance of comprehensive law enforcement records and information files and the performance of related clerical functions.

  
  

  
  

  NOTICE:
  
  Documents are not automatically attached to your JobOpps account (profile). You must select and attach required documents to every application through the attachments tab on the application screen when you are applying.
  
  It is extremely important to provide a valid email address on your application and to monitor the email account for notifications and additional information.
  
  As you create a JobOpps account, you will be asked for Notification Preferences (email or paper). Paper notification is not available; therefore, "email" should be selected. All notifications will be sent by email only.
  
  To ensure that messages arrive in your inbox safely, please add @personnelboard.org and @governmentjobs.com to your Safe Sender list. If you need details on how to add email addresses to your Safe Sender list, please refer to the Help documentation of your email program, or contact your email service provider.

  
  

  ***** THIS JOB HAS A KEYBOARDING TEST REQUIREMENT *****

  • Keyboarding tests and written tests will be administered online.
  • Applicants will be sent an online keyboarding test link.
  • Monitor the email associated with your JobOpps Account for all of the following:
    • Further details regarding the online keyboarding test
    • The online keyboarding test link
    • Notification of your keyboarding score after taking the online keyboarding test
    • Further details regarding the online written test, if you pass the online keyboarding test
    • The online written test link, if you pass the online keyboarding test
  • Invitation to take the online written test is contingent on a passing keyboarding test score of 35 net words per minute or higher.
  • Allow up to 15 minutes for online keyboarding and up to 3 hours for online written testing.
  • You are responsible for ensuring that the equipment you use to take online tests is adequate and that the environment you choose is appropriate for testing.
  • If you would prefer to use the equipment available at our public computer kiosks, please note that availability of our computers is on a first-come, first-served basis.
  • Applicants must have both a passing keyboarding score (see special requirements section for the specific score required) and a passing written test score (70%) for placement on the eligible list.

  
  

  
  

  EXAMINATION: The examination will consist of two components: (1) a written test counting 50% of the final grade, and (2) a rating counting 50% in which applicants will be scored on the basis of an evaluation of their education, training, experience, and personal qualifications as outlined by the candidates' sworn statements in their application, upon corroborative evidence obtained by investigation and the applicants' responses to the Supplemental Questions. Applicants must provide all background information and supportive documents as requested on the application, supplemental questions and job posting. Applicants must score at least 70% on each component of the examination in order to be eligible for a place on the employment register.
  
  DATE OF EXAMINATION: Applicants will be individually notified when and where to report for examination.
  
  ATTENTION: Applicants will receive additional information by email concerning written examination. It is extremely important to monitor the email account provided in your application.

  SPECIAL NOTICE: A RECORDS SPECIALIST MUST BE WILLING AND ABLE TO WORK ANY ONE OF THREE ALTERNATING SHIFTS AND MAY BE REQUIRED TO WORK WEEKENDS AND HOLIDAYS.

  
  

  MINIMUM QUALIFICATION REQUIREMENTS : Graduation from a standard senior high school, or the successful completion of the General Educational Development (GED) test, including or supplemented by course work in typing and a minimum of one year clerical experience, preferably in a law enforcement or related agency; or a combination of education and experience equivalent to these requirements.
  
  SPECIAL REQUIREMENT : Must possess a current Certification of Proficiency from the Mobile County Personnel Board certifying the ability to type a minimum of 35 words per minute. Must be willing and able to accept shift work.

  
  ESSENTIAL REQUIREMENTS OF THE WORK : Some knowledge of the practices and procedures involved in maintaining comprehensive information and identification files; ability to learn the rules and regulations governing the maintenance and disbursement of law enforcement records; ability to research files, gather information and communicate findings; ability to type 35 words per minute; ability to follow complex oral and written directions; ability to make minor decisions in accordance with laws, regulations and prescribed procedures; ability to establish and maintain effective working relationships with superiors, other employees and the general public.EXAMPLES OF WORK : (Any one position may not include all of the duties listed nor do the listed examples include all tasks which may be found in positions of this class.) Maintains a wide variety of law enforcement information and identification files and records; compiles information and prepares reports for State and Federal law enforcement agencies; types bulletins, reports, records and correspondence; posts dispositions; codes and files accident, offense and arrest reports; searches files and provides information to authorized individuals; enters data through operation of computer terminal; reviews data for accuracy and completion; processes attachments, warrants and subpoenas received from court and forwards to officer responsible for serving; operates computer terminal to inquire on arrests and to enter, modify or cancel warrants; enters data and maintains records on seized funds and property, asset and evidence control, uniform issues and impounded vehicles and fleet management; collects monies from the public for copies of incident and accident reports; provides customers with information and assistance; answers telephone, provides information and assistance, takes messages, or refers to appropriate personnel; processes applications for press passes, cab drivers and private investigators; verifies and checks case numbers, warrants and records on suspects; files offense reports, warrant cards and mug shots; processes criminal histories on gun permit applicants; maintains records of receipts for gun permit fees; enters permit information; assists in the training of new personnel; designs and creates forms and spreadsheets; processes requisitions; maintains records of impounded vehicles; receives deliveries; processes Youthful Offender orders; performs related work as required.DISTINGUISHING FEATURES OF THE WORK : An employee in this class performs specialized work involving the ability to perform moderately complex clerical functions in maintaining an effective law enforcement information records system. Work is performed under minimal supervision of a Records Supervisor. An employee in this class may work a rotating shift.
  
  

  IMPORTANT INFORMATION FOR ALL APPLICANTS
  
  NOTICE:
  
  Documents are not automatically attached to your JobOpps account (profile). You must select and attach required documents to every application through the attachments tab on the application screen when you are applying.
  __________________
  
  All applications must be submitted online through the Mobile County Personnel Board JobOpps site.
  
  Paper applications will not be accepted and will be returned .
  

  An email address is required for all applications. For information on obtaining an email address, visit the FAQs link on the Job Opportunities page at www.personnelboard.org. The Mobile County Personnel Board does not endorse any particular provider.
  
  Accuracy and truthfulness are of primary importance for Merit System employment and all applications are reviewed with this in mind. Errors, omissions and inaccurate information on the application will be construed as an incomplete application and will result in rejection of the application. Therefore, special attention should be given to each and every question and every attempt made to answer each correctly.
  
  Resumes will not be accepted in place of completing the education and experience sections of the application.

  
  INCOMPLETE APPLICATIONS WILL BE DISQUALIFIED

  
  Applications must be complete and all required or supplemental documents (college transcripts, driver’s license, and/or certifications) must be attached at the time of submitting the application. See the job posting and the supplemental questions for required documents for each job posting.

  
  If needed, computers and scanners are available in our office
  at 1809 Government Street, Mobile, Alabama.
  Our office hours are 8:00 am to 5:00 pm Monday - Friday, except for major holidays.
  
  Only one application will be accepted per applicant per job posting.
  Subsequent applications submitted for the same job posting will be rejected.
  
  
  COLLEGE TRANSCRIPTS

  College transcripts, where required or otherwise to be considered, must be attached as part of completing an application. Grade reports, computer downloads of grades, and diplomas are not transcripts and will not be considered. Transcripts must be either an official or student copy issued by the educational institution . See the College Transcript Information link on the Job Opportunities page at www.personnelboard.org for additional information and requirements regarding educational transcripts.
  
  OPEN TO : All who meet the requirements as set forth in the job posting and who may lawfully be appointed to a position. Applicants for sworn law enforcement positions must be U.S. citizens.
  
  RESIDENCE REQUIREMENTS : Unless otherwise stated in the job posting or supplemental questions, there are no residence requirements in order to apply. Applicants must bear all expenses incurred in reporting for testing or appointment. Upon appointment, the law gives the right to each Appointing Authority (Employer) to fix any further legal requirements regarding residence.
  
  FINAL DATE FOR FILING APPLICATION : The completed application should be returned as soon as possible. In the event of tied scores, Rule 8.1 dictates that ties will be broken by the order in which applications are filed. Applications must be submitted by the final filing date and time specified on the job posting.
  
  VETERANS PREFERENCE : For complete information on Veterans Preference points on an open competitive application, view the Veterans Information link on the Job Opportunities page at www.personnelboard.org.
  
  MEDICAL EXAMINATION : Eligibles selected for appointment must meet the established medical and physical standards for the class of work. The medical examination must be by one of the physicians designated by the Personnel Board. Appointees must bear the cost of the examination.
  
  The Mobile County Personnel Department reserves the right to limit the number of applicants summoned for interview. In such instances, a preliminary appraisal of qualifications, as indicated by the completed application, will be utilized as a guide in the selection of candidates to be summoned.
  
  Aid and assistance in the examination procedure is available for the visually or otherwise disabled. Assistance may be requested by contacting the Mobile County Personnel Board at 251-470-7727.
  
  A “Practice Test Seminar” is held in the Personnel Department Office, 1809 Government Street, Mobile, Alabama, at 9:00 a.m. on the third Wednesday of every month. The purpose of these seminars is to acquaint applicants or interested citizens with design format and procedures utilized by the department in its administration of written test selection devices. Inasmuch as testing facilities are limited, the seminars will be on a first come, first served basis, as long as space remains available.
  
  NOTICE: The continuing eligibility for appointment of those who secure a place on the eligible list is subject to future changes in specifications.

  
  ADAM BOURNE, DIRECTOR
  
  THE AGENCIES WE SERVE ARE EQUAL OPPORTUNITY EMPLOYERS

  
  

  
  

  
  

• About the company

  Promoting & Supporting Public Service Careers Among Merit System Agencies.

Notice