• Job Description

  Req#: 545422

  JOB POSTING

  Recruiting Coordinator

  Posted: Open to internal and external applicants

  Reports to: Senior People & Culture Business Partner

  Status: Full-time, hourly, benefitted position

  Hours of work: Standard Monday–Friday workweek, 8am–5pm. Occasional need for weekend or after-hours work as related to events and other projects. This is a hybrid position, working 3 days onsite each week.

  Date needed: August 2025

  Posting expires: Open until filled; priority given to applications received by June 13.

  Position description:

  The Seattle Aquarium is seeking a recruiter who is inspired by the idea of leading diverse, equitable, accessible, and creative hiring, engagement, and recruitment practices to help us shape how our teams can inspire marine conservation. With the Aquarium’s recent opening of the new Ocean Pavilion, the People and Culture department is spearheading the work of creating a fair, equitable and inclusive work environment. Designing and stewarding a culture that would allow everyone to thrive and grow. We are seeking a proactive and savvy recruiter who would drive innovation and impact of our hiring processes.

  The Recruitment Coordinator will play a central role in sourcing, connecting with, and screening new applicants and applicant pathways. Reporting to the Senior People and Culture Business partner, and working with hiring managers, the entire People and Culture team, and other programs, fostering a diverse set of relationships with internal and external stakeholders alike. They are expected to streamline and improve existing processes and be a change agent within the Aquarium.

  Our aquarium actively seeks to broaden participation in marine and environmental conservation professions, making them more inclusive of the full diversity of our communities and responsive to their needs and perspectives. Candidates passionate about marine conservation and education, as well as fair and inclusive workplace culture, will be an asset in this role.

  Key functions:

  The Recruitment Coordinator will play a central role in sourcing, connecting with, and screening new applicants. Reporting to the Senior People and Culture business partner, and working with hiring managers and a variety of internal partners, the recruiter will foster relationships with internal and external stakeholders alike. They are expected to streamline and improve existing processes and be a change agent within the Aquarium.
  Core duties include but are not limited to:

  • Outreach and Relationships : create and sustain a network of diverse hiring sources, including (but not limited to) websites, professional associations, academic institutions, community groups, partner organizations and more.
  • Recruitment and Posting: Oversee positions posted by the Aquarium for accuracy, compliance with legal requirements, inclusive language, and consistency with equity centered practices and employer brand. Work with business partners, hiring managers, and other stakeholders to guarantee the high quality of our postings.
  • Screening and Training: Codevelop, train managers, and implement inclusive screening methods, that would help diversify the Aquarium’s workforce. Act as the point of contact for candidates throughout their application process. Schedule and conduct phone/ video screening as needed and participate in interview panels.
  • Recruiting and onboarding: Support the People and Culture team in finalizing recruitment processes and onboarding the new employees. Handle the administrative aspect of onboarding and work with the hiring team to ensure that new employees feel welcome and informed.
  • Communication: Responsible for scheduling, calendaring and ongoing communication with candidates, maintaining accurate records, connecting with other internal teams. This might include in-person, phone, video or group communications.
  • Collaboration and celebration: Codesign. lead, facilitate, and participate in cultural and social events, community building initiatives, programs, meetings, and activities.
  • All Aquarium staff and volunteers are expected to participate in advancing and integrating into their work Diversity, Equity, Inclusion, and Regenerative practices in alignment with our S.A.L.I.S.H. Values.
  • Additional duties as assigned as appropriate for the level and scope of the position.

  Required skills and experience:
  The skills and abilities listed below may be demonstrated through a combination of relevant cultural and community programs, jobs, internships, volunteer experience, and/or formal or informal education. If you meet some of the requirements and you are passionate about our mission and our ocean, we encourage you to apply and look forward to learning more about you.

  • Previous experience recruiting and hiring candidates for volunteering, internships, and/or employment.
  • Strong commitment to building a diverse workforce and an inclusive culture. Personal and cultural experience with diverse multicultural and multilingual communities, networks, and organizations.
  • Commitment to systemically advancing accessible opportunities for all communities, particularly in environmental sciences, zoos and aquariums, environmental justice, and the various roles that support our work.
  • Prior experience with databases (such as CRM, HRIS, ATS). The Aquarium uses ADP.
  • Experience with calendaring tools (we use Calendly)
  • Proactive problem solver and collaborator, people oriented, and invested in building a sense of belonging for candidates and peers.
  • Able to establish trust and rapport with all levels of organizational leadership and with candidates alike.
  • Able to consistently and proactively communicate, track, and organize complex schedules, plans, projects, and hiring plans to diverse stakeholders.
  • Demonstrates an understanding of the Aquarium’s Mission and Values, including Regenerative and Equity work.

  Working conditions:

  • This is a hybrid position, expected to work 3 days onsite
  • Majority of the work is performed in a normal office setting at a computer workstation for the duration of your shift; Semi-private work area.
  • The work entails frequent communication with multiple people, in person and online, including individuals, groups, events, and social media.
  • Frequent interruptions; walking, standing, sitting for extended periods of time.
  • Some exposure to elements as employees are located in campus environment with multiple buildings, outdoor and semi-covered areas.
  • Must be flexible for occasional evening, early morning or weekend hours in support of the job duties.

  Salary and benefits: $30.00 - $34.00, Dependent on experience. Please include salary expectations in your materials. Full-time staff are eligible for the Seattle Aquarium’s comprehensive benefits package to include medical, vision, dental, an employer-funded health reimbursement account, medical and dependent care flexible spending accounts, life insurance, long-term disability, 403b retirement fund with employer match, access to a subsidized ORCA pass, a Seattle Aquarium Family Plus membership and generous paid time off.

  How to apply: The Seattle Aquarium is committed to expanding a diverse, equitable, and inclusive conservation movement. We are invested in building an Aquarium with a wide variety of backgrounds, identities, languages, cultural ways of knowing, and life experiences. We know research shows that society has conditioned communities of color, trans and gender non-conforming people, immigrants, people with disabilities, and other marginalized candidates to more frequently not apply to a job because they don’t feel that they meet all of the qualifications listed even if they are qualified. If you meet some of the requirements and you are passionate about our mission and our ocean, we encourage you to apply and look forward to learning more about you.

  Interested candidates should upload a résumé to our online application to be considered. Application review will begin immediately.

  SeattleAquarium.org/careers

  Please let us know if you require a reasonable accommodation to apply for this job by emailing us at jobs@seattleaquarium.org.

  Note: If offered the position, candidates must pass a background check. Conviction record is not an automatic disqualifier; we are a second chance employer.

  About the Seattle Aquarium:

  The Seattle Aquarium is a respected authority on Puget Sound, the Salish Sea and the world’s one ocean. Our passionate staff increases awareness and drives the change needed to preserve and protect our marine environment by providing an inspiring visitor experience, engaging daytime and evening events, conservation education programs for people of all ages and backgrounds, community outreach to marginalized populations, research that advances understanding of animals in our care and their counterparts in the wild, advocacy and policy work, an award-winning volunteer program, high-impact marketing and communications, and more.

  Our values, developed in conjunction with our staff, include commitments to adopting and promoting sustainable practices, creating awe-inspiring experiences, constantly learning and improving, fostering an inclusive community, maintaining scientific credibility through evidence-based practices and honoring our unique place by using our location and history as a lens for larger understanding.

  Proudly accredited by the Association of Zoos & Aquariums, we’re among the top 10 aquariums in the U.S. by attendance, and we welcome over 850,000 people each year. Guided by our mission of Inspiring Conservation of Our Marine Environment, we’re working to substantially increase our conservation impact by expanding our campus with a new building, the Ocean Pavilion. Learn more at SeattleAquarium.org.

  Timeline:

  We anticipate the following recruiting schedule for those candidates who are selected for consideration. The following dates are preliminary and subject to change. We will work with candidates to set interview dates. If hired, relocation assistance is not available.

  • Application deadline: Open until filled.
  • Priority given to applications received by June 13.
  • Interviews completed by early to mid-July.
  • Start date: early August 2025.

  
  Monday - Friday, 8am - 5pm, hybrid position with 3 onsite days/week
  40 hours/week

• About the company

  The Seattle Aquarium is a public aquarium in Seattle, Washington, United States, located on Pier 59 on the Elliott Bay waterfront.

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