• Job Description

  Req#: 4289565
  
  
  Upcoming Salary Increases:
  5% increase on June 21, 2024
  5% increase on June 20, 2025
  
  The City of Anaheim Convention, Sports, Entertainment (CSE) Department is seeking a highly dynamic Recruitment Coordinator (Management Assistant I) to support the Employee Development Division. The incumbent will plan and coordinate selection and recruitment activities for the Anaheim Convention Center; compose job bulletins and recruitment information; recommend, schedule, and coordinate advertising activities; respond to requests and inquiries regarding employment opportunities with the Convention Center; administer selection testing and interviewing activities. The successful candidate will also support the Employee Development Manager and work closely with the CSE program events.
  
  Candidates must possess at least one (1) year of routine research, administrative support, or analytical experience, preferably in public administration, supplemented by a completion of the twelfth grade and college level coursework or specialized training in human resources, public administration, business administration, or a related field. An ideal candidate will possess relevant full cycle recruitment experience in either the public sector or convention center/venue environment. A bachelor’s degree and experience utilizing an applicant tracking systems (e.g. NEOGOV, Oracle Taleo, Workday, etc.) is also desirable. Candidates must be enthusiastic, dedicated, motivated, and passionate and thrive in a fast paced and collaborative environment.The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices. To view the full listing of Essential Functions, click here .
  
  
  • Perform a variety of technical, programmatic, administrative, and routine staff and analytical duties requiring the application of specific program knowledge and administrative skills in support of the Convention Center's Employee Development Division; assume responsibility for specific program area duties; provide assistance in administrative and operating programs as assigned.
  • Participate in planning, coordinating, implementing, promoting, and overseeing selection and recruitment activities with the Anaheim Convention Center; participate in the development and implementation of recruitment goals, objectives, policies, and procedures; compose job bulletins and recruitment information; recommend, schedule, and coordinate advertising activities in appropriate media; respond to requests and inquiries regarding employment opportunities with the Convention Center; administer selection testing and interviewing activities.
  • Participate in the identification, planning, development, and implementation of new and/or modified programs that would promote and enhance the mission, goals, and objectives of the Convention Center; participate in employment outreach activities including representing the City at job fairs and other events as needed.
  • Conduct research; prepare, revise, and implement various Convention Center administrative policies, procedures, rules, and regulations in accordance with sound organizational practices; develop and revise office forms and report formats; establish procedural manual for assigned areas; conduct employment audits as assigned.
  • Assist with conducting administrative and/or management studies relating to the activities and operation of the Convention Center; conduct the more routine surveys, research, and statistical analysis on administrative, fiscal, and operational issues; collect, compile, and analyze information from various sources on a variety of specialized topics related to Employee Development Division or by management staff; write reports that present and interpret data, identify alternatives, and make and justify recommendations.
  • Serve as primary contact and liaison for Convention Center recruitment functions and programs with other City departments and staff, the general public, and outside agencies and organizations; explain programs, policies, and activities.
  • Establish and administer departmental records management processes; personnel/discipline records; establish new employee records; establish effective filing systems.
  • Perform related duties as required.
  Experience and Education: One (1) year of research, administrative support, or full cycle recruitment, preferably in public administration, is desirable supplemented by a completion of the twelfth grade and college level coursework or specialized training in human resources, public administration, business administration, or a related field. A bachelor’s degree is highly desirable. An equivalent combination of experience and education sufficient to perform the essential job functions and provide the required knowledge and abilities is qualifying.
  
  Knowledge of: Operational characteristics, services, and activities of assigned program; principles and practices of recruitment and hiring; basic principles and practices of public administration; basic principles and practices of program development and administration; work organization and office management principles and practices; standard organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs related to area of assignment; basic techniques and formulae for administrative, financial, and comparative analyses; methods and techniques of effective technical, administrative, and financial record keeping, report preparation, and presentation; recent developments, research methods, current literature, and sources of information related to assigned programs and service areas; terminology used in area of assignment; basic principles and practices of budget preparation and administration and grant application and administration principles and practices; principles of business letter writing; federal, state, and local government organizations; modern office procedures, methods, and equipment including computers and various software packages; methods and techniques used in customer service and public relations; English usage, spelling, grammar, and punctuation; pertinent federal, state, and local laws, codes, and regulations; principles of supervision and training.
  
  Ability to: Perform responsible analytical, programmatic, and administrative duties involving the use of independent judgment and personal initiative; participate in the preparation and administration of assigned budgets; learn methods and techniques of research and operational and administrative analysis; learn to prepare a variety of analytical and financial reports; learn to develop policies, procedures, goals, and objectives; learn to analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals; plan, coordinate, and conduct operational analyses, administrative studies, and special projects; research, compile, analyze, and interpret data; prepare clear, accurate and concise tables, schedules, summaries and other materials in statistical and narrative form; establish and maintain various data collection, record keeping, tracking, filing, and reporting systems; manage multiple projects simultaneously; plan and organize work to meet schedules and time lines; participate in planning, organizing, directing, coordinating, and evaluating assigned programs, projects, events, or technical area; properly interpret and make recommendations in accordance with laws, regulations and policies; understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities; understand, interpret, and apply administrative and departmental policies and procedures as well as pertinent laws, regulations, and ordinances; oversee, direct, coordinate, and participate in the management of a assigned program area; select, train, and evaluate assigned staff may be required for some positions; supervise, organize and review the work of lower level staff may be required for some positions; plan, schedule, and review the work and performance of subordinates may be required for some positions; operate and use modern office equipment including a computer and various software packages to include Neogov and Canva; identify and respond to community and organizational issues, concerns, and needs; to requests and inquiries from the general public; work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person; exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports; communicate clearly and concisely, both orally and in writing; and establish and maintain effective working relationships with those contacted in the course of work.
  
  License/Certification Required: Candidates must be in possession of an appropriate, valid California driver's license.
  IMPORTANT APPLICATION INFORMATION AND INSTRUCTION
  
  Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The deadline for the first review of applications is on Friday, January 12, 2024 at 5:00PM . Applicants are encouraged to apply early. Applicants that apply after the first review are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date.
  
  The selection process will consist of a minimum of skills examination and oral interview.
  
  The eligibility list established from this recruitment may also be used to fill the current and/or additional vacancies throughout the City.
  
  Candidates must be specific and complete in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a completed application.
  
  The successful candidate will be required to undergo a reference / background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening). The City of Anaheim utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.
  
  Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.
  
  Equal Opportunity Employer

• About the company

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