• Job Description

  Req#: REQ422992

  JLL empowers you to shape a brighter way.

  Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

  Project Administration and Reporting

  Set up project files, folders and templates at start of project, using Best Practices; maintain the folder throughout the project
  Develop and maintain project specific reporting to client
  Maintain records in a manner that protects client and JLL confidentiality
  Keep track of project hours and forecast utilization relative to assignment
  Complete JLL internal and client project close-out

  Move/Project Management

  Plan and manage successfully relocations up to 1,000 people
  Manage the majority of a project by self and/or supervise additional staff
  Ensure client satisfaction throughout the relocation management process
  Ensure all relocation management activities are performed in a manner consistent with documented processes and in accordance with the client’s and JLL's policies and procedures
  Develop and implement relocation project plan, schedule and budget through collaboration with the facility, project and construction managers and adhere to it
  Develop and maintain project schedule in client's preferred format
  Perform data input into the CAFM system to maintain occupancy information
  Ensure data accuracy within move management and CAFM systems
  Ensure compliance with all key performance indicators
  Meet assigned financial targets
  Receive and process client move requests
  Provide a single point of contact for all move management activities
  Participate in planning meetings hosted by the client, Occupancy Planning and other key stakeholders
  Establish relocation project goals and objectives, making changes where necessary to ensure desired project results
  Prepare/update project status reports, review invoices and ensure timely payment, update tracking reports and maintain files for due diligence and financials.
  Prepare various RFP’s & level for vendor and contractor services for the complete project.
  Procure and manage move labor, including vendor/contractor bidding process, evaluate proposals and recommend selection of vendor/contractor
  Demonstrate a proactive focus on meeting client and project requirements in a timely and cost effective manner
  Incorporate “best practices” into relocation projects
  Initiate and manage meetings to review move schedules with move vendors and key stakeholders;
  Manage supporting suppliers (technology, telephony, furniture, etc.)
  Evaluate vendors to ensure compliance with the standards of performance
  Ensure all project initiation, execution and closeout documentation are complete
  Manage work order and small project management, including but not limited to furniture reconfigurations and space enhancements
  Coordinate with various service providers (IT, VTS, Construction and Associate Relocations and Furniture Installation contractor) to determine the appropriate date(s) for implementation and communicate those dates (via E-mail, project schedule, WCR System notification, etc.);
  

  Client Communication and Management

  Understand client protocols and develop communication appropriate to the client environment
  Communicate actively during meetings and other project related speaking situations with a focus on delivering the project on-time, on budget and meeting the clients expectations
  Manage written documentation and ensure that all deliverables are accurate and on schedule
  Project confidence and reinforce client trust in the skills and knowledge of the team
  Maintain an understanding of concerns and challenges facing the client and end-user and assist in reducing stress level caused by change and upcoming relocation

  Business Development

  Be directly responsible for enhancing team revenues through the maintenance and expansion of existing client relationships and by developing new relationships.
  Function as a subject matter expert for a specific product or service.
  Be able to communicate all available products and service offerings of the Firm.
  In conjunction with business development, maintain client relationships upon project completion
  Participate in presentation interviews, convey key points and answer potential client questions with a firm understanding of the project and the potential client
  Contribute to the development of new product and service delivery ideas for the business unit.
  Draft assigned sections in proposals for potential work
  Be familiar with contract and proposal terminology
  Draft project profiles (case studies) and maintain an updated bio

  Recommended Experience

  3 - 4 years of facility, project or construction related experience in a Corporate Real Estate environment
  Background in project management, construction management, architecture or project strategy planning is desirable

  Estimated total compensation for this position:

  94,000.00 – 136,000.00 USD per year

  The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

  Location:

  On-site –New York, NY

  If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

  
  Personalized benefits that support personal well-being and growth:

  JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

  • 401(k) plan with matching company contributions

  • Comprehensive Medical, Dental & Vision Care

  • Paid parental leave at 100% of salary

  • Paid Time Off and Company Holidays

  JLL Privacy Notice

  Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

  For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

  For additional details please see our career site pages for each country.

  For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

  Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

  Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

  Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

  Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

  California Residents only

  If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

  Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

  Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

  Accepting applications on an ongoing basis until candidate identified.

• About the company

  Jones Lang LaSalle Incorporated (JLL) is a global commercial real estate services company, founded in the United Kingdom with offices in 80 countries. The company also provides investment management services worldwide, including services to institutional and retail investors, and to high-net-worth individuals.

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