• Job Description

  Req#: 93183
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  Who We Are

  The Ohio Department of Job and Family Services (ODJFS) supports Ohioans and their families through the following programs:

  • Public Assistance
  • Workforce Development
  • Unemployment Insurance
  • Child Protective Services
  • Adult Protective Services
  • Adoption
  • Childcare
  • Child Support

  Public service is an honorable way to serve the community in a hands-on dedicated way. You can make a difference in someone’s world!

  Agency Mission

  To improve the well-being of Ohio's workforce and families by promoting economic self-sufficiency and ensuring the safety of Ohio's most vulnerable citizens.

  Our Vision

  To be the nation's leading workforce development and family support system.

  Our Values

  Accountability, Innovation, Teamwork, Integrity, and Compassion

  Office of Workforce Development

  Building Ohio's Workforce. Creating Innovative Solutions. Promoting Economic Independence and Growth.

  NOTICE: This position will be headquartered in an ODJFS facility at the following location:

  Akron Delivery Center - 172 S. Broadway St., Akron, OH 44308

  What You’ll Do

  • Provide administrative support to all aspects of the bureau, including Employment Services, Business Services, the Migrant and Seasonal Farmworker program, and the Work Opportunity Tax Credit program
  • Schedule meetings
  • Prepare documents
  • Organizing calendars
  • Maintain records
  • Manage travel reports
  • Represent the bureau in workgroups and committees
  • Order supplies
  • Organize electronic documents
  • Additional assignments as assigned

  Necessary Skills:

  • Proficient in computer software, including but not limited to Microsoft Word, Excel, Outlook, Teams, and PowerPoint.
  • Strong organizational skills
  • Proficient in business writing, as well as written and verbal communication skills
  • Problem-solving skills
  • Attention to detail
  • Time management and multitasking

  Schedule:

  • This position is considered remote. Standard workdays are Monday through Friday between 7:00 a.m. and 6:00 p.m.

  Travel:

  • Travel is required to attend meetings. Employees must reside in Ohio and within a reasonable distance of their assigned work location. If selected, you may be asked to travel to one of our locations to pick up equipment and receive initial instructions.

  Challenges:

  • Prioritizing tasks to ensure they are completed timely and accurately
  • Last-minute requests that need to be completed immediately

  !*!

  The ideal candidate must have and identify the following in their application:

  Option 1

  • Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; and 12 mos. exp. in secretarial/administrative professional field.

  Option 2

  • Or 30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.
    

  Option 3

  • Or 12 mos. exp. as Administrative Professional 2, 16872.

  Option 4

  • Or equivalent of Minimum Class Qualifications For Employment noted above.

  Tips For Your Application

  When completing the different sections of this application, be sure to clearly describe how you meet the minimum qualifications outlined in this job posting. We cannot give you credit for your Work Experience and Education & Certifications if you do not provide that information in your online application. Information in attached resumes or cover letters must be entered into your application in the appropriate Work Experience or Education & Certification sections to be considered.

  Pay Information

  This position is in the State of Ohio’s OCSEA Pay Schedule, Pay Range 30. Unless required by legislation or union contract, starting salary will be the minimum salary of that pay range (step 1, currently $23.49 per hour). These ranges provide a standardized pathway for pay increases. With continued employment, new hires move to the next step in the range after 6 months and annually thereafter. Cost of Living Adjustments increase wages in these ranges each fiscal year. The current step progression wages are in the table below.

  Pay Range 30	Step 1	Step 2	Step 3	Step 4	Step 5	Step 6	Step 7
  Hourly	$23.49	$24.39	$25.45	$26.63	$27.84	$29.06	$30.55
  Annual	$48,859	$50,731	$52,936	$55,390	$57,907	$60,445	$63,544
  Months of Employment	At Hire	6 months	18 months	30 months	42 months	54 months	66 months

  What’s In It For You

  We offer our employees a sustainable lifestyle that includes a flexible work life balance making our agency a great place to work!

  At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website. Our benefits package includes:

  Medical Coverage

  • Quality, affordable, and competitive medical benefits are offered through the Ohio Med PPO plan. For more information, check out the 2023-24 MyBenefits Guide Online flipbook or PDF copy and see pages 8-9 for costs.

  Dental, Vision and Basic Life Insurance

  • BU Statement: Dental, vision and basic life insurance premiums are free after one year of continuous service.

  Time Away from Work and Work/Life Balance

  • Paid time off, including vacation, personal, and sick leave
  • 11 paid holidays per year
  • Paid Childbirth/Adoption leave

  Ohio Public Employees Retirement System

  • OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee’s salary. Visit the OPERS website for more information.

  Deferred Compensation

  • The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. As a new employee, you will be automatically enrolled into Ohio Deferred Compensation unless you opt-out within 90 days of hire date. Visit the Ohio Deferred Compensation website for more information.

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  Supplemental Information

  EEO Statement

  Ohio is a Disability Inclusion State and strives to be a Model Employer of Individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs, and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. To request an ADA reasonable accommodation, please email Shauna K. Hooks shauna.hooks@jfs.ohio.gov.

  Telework Policy

  ODJFS may require occasional in-person meetings for training or other operational needs. You will have access to ODJFS shared workspaces, if needed. Employees are required to sign a teleworking agreement upon their first day. Schedules are subject to change based on the agency’s operational needs. Telework is considered a privilege and agreements are reviewed annually.

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  NOTICE: This posting contains supplemental questions that will be used to assess proficiency in the minimum qualifications. Please provide complete, clear, and detailed responses to each question.

  !*!

  The final candidate selected for the position will be required to undergo a criminal background check. Some positions may require drug testing and/or fingerprinting. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal conviction(s) will be made before excluding an applicant from consideration.

  Status of Your Submitted Application

  To check the status of a job application, sign-in to your profile and click on the "My Jobpage" tab to view completed submission. Check Job Status, and Submission Status, to see if there are any changes in status and View Email Messages to see if email correspondence was sent. We will correspond with applicants if they are selected for an interview.

• About the company

  Ohio is a state in the Midwestern region of the United States. Of the fifty states, it is the 34th-largest by area, and with a population of nearly 11.8 million, is the seventh-most populous and tenth-most densely populated.

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