• Job Description

  Req#: 148894

  Join an industry leader and make a positive change in the sustainable use of the world’s natural resources. Together, we will transform the business and drive the industry toward a greener future.
  
  At Metso, you will be supported by our inclusive culture and a network of colleagues from around the world. With us, you will embark on a personal growth journey and are encouraged to realize your potential. This is your invitation to rise above the possible.

  Job posting end date: 07/24/2024

  JOB TITLE: REPAIRS ADMINSTRATOR We are seeking a Repairs Administrator to join our Repairs Team. The successful candidate will be responsible for the effective expediting of all office duties and queries throughout the repair process for the purpose of progress feedback to the Repair Centre Manager to ensure customer satisfaction is met. In this position, you will report to Repair Centre Manager . This position is mainly located in Alrode, Gauteng. TEAM YOU BELONG TO You will join the Repairs Team and work closely with internal // external stakeholders, such as all Metso departments, including the Engineering Team, Quality Team, Manufacturing Team, Warehouse Team, Procurement Team and support the Repair Team when needed. WHAT YOU WILL DO Capture all data received on items received on repair schedule/RMS Collate and submit weekly Works in Progress reports to customers Assist with the administrative duties in relation to contractual obligations, to ensure compliance with agreements Follow up on job completion and closure and prepare cost summary reports Prepare invoices and investigate unpaid invoices Monitor all orders and change orders in Quadrem and follow up with relevant stakeholders, as required Create and maintaining job files Create and maintain team metrics Back-order report rectification for all repairs coordinators Purchase consumables for the workshop Collate and submit monthly reports for service activities Minute taking and distribution Other duties, as required, for the aftermarket refurbishment team Collate and print of reports, as required Provide Workshop Supervisor with weekly MRS# to SAP job numbers table Prepare parts requisitions and purchase requisitions, as required Vendor Liaison via Pool 4 Tool (P4T) system Send repair quotations to customers Loading of customer PO once received. Process on SAP and update repair schedule Request transport quotes and loading of transport PO’s when needed Creating purchase requisitions and purchase orders on SAP Confirming off all PO’s after delivery notes and invoices are received Requesting cost transfers Invoicing of completed repair jobs. Teco and close jobs after invoicing Closing jobs after month end Create credit notes on SAP when required POD’s- Write, file, and request signed POD’s when required Ordering all office equipment Filing Retain all relevant correspondence by e-filing or hard copies and attach relevant info on SAP Confirmation of orders and invoicing on ARIBA Receiving, and releasing customer orders on DOCUWARE. Once released update all info needed on DOCUWARE. Processing credits on DOCUWARE Confirm receipt off orders on M2NORTH Assist with SAP related queries Adhere to safety policies, procedures, and work instructions Compliance to Occupational Health and Safety Act Ensure personal protective equipment is used as required Manage the housekeeping in area of responsibility Perform other duties as required by the Repair Centre Manager and Repairs Manager WHO YOU ARE Matric (Grade 12) 2-5 years of experience in an office environment Excellent communication skills and ability to work in a team environment Advanced SAP experience . Understand and know various SAP functions Very good knowledge of purchasing and invoicing as this is done internally in the department Sound knowledge of other software packages such as ARIBA, P4T, DOCUWARE, M2NORTH, GQS, RMS Essential Advanced skills in MS Office – Word and Excel. Excellent data entry skills – numerical and alphanumerical. Experience in office administration . WHAT SKILLS, COMPETENCIES AND REQUIREMENTS (HARD AND SOFT) ARE ESSENTIAL FOR THIS ROLE? Strong attention to detail and excellent analytical skills Good communication skills The ability to work both independently and as part of a team Good organizational and leadership skills combined with a high degree of accuracy and attention to detail A self-motivated induvial with the ability to work under stress and meet deadlines Excellent communication, cooperation, and people skills While performing the duties of this job, the employee is required to sit, use hands and fingers, reach with hands and arms, and talk or hear The employee is required to stand, walk, and climb or balance The employee must lift and /or move up to 20kg Specific vision abilities required by this job include close vision, distance vision, colour vision, peripheral vision, depth perception, and the ability to adjust focus 100% Medical Fit Climbing of stairs, ladders, and scaffolds at job sites and customer facilities Adhering to all safety rules and regulations Highly motivated individual with the ability to work under pressure and meet deadlines High attention to detail and accuracy Prepared to work flexible work hours to meet deadlines when required Structured, organised, diligent and conscientious individual Good time management skills Good interpersonal relation skills WHAT'S IN IT FOR YOU An inspiring purpose - Enabling sustainable modern life. Minerals and metals are the backbone of essential functions in the modern world. However, there's a pressing need for more sustainable solutions to collect and process them. At Metso, you get to be part of transforming the industry and making a positive change Compensation and rewards - Global incentive program tied to business and performance targets Hybrid working possibilities - While we are big advocates of meeting and collaborating in person, we believe in fostering a flexible work environment A thriving culture - We are committed to developing an inclusive culture that enables everyone to do their best and reach their full potential. A culture that is courageous, compelling, and caring, and unites our people to build a sustainable future together. Extensive learning opportunities - Ongoing growth dialogues, internal mobility, mentoring programs, education assistance, ambitious projects, and global opportunities. Worldwide support - Leverage our network of peers across the world, offering valuable assistance. We get things done together, through open and honest communication. GET IN TOUCH Want to rise above the possible with us? Go to our website www.metso.com , click on careers and start your application Go to Peoplepoint, click on careers and start your application

  How to join - Working at Metso - About Metso - Diversity and Inclusion - Meet our people

  Metso is an equal opportunity employer committed to fostering an inclusive and diverse workforce culture. All qualified applicants will receive consideration for employment without regard to race, religion, color, nationality, gender, gender identity, sexual orientation, age, status as a protected veteran or status as a qualified individual with a disability.
  
  Metso is a frontrunner in sustainable technologies, end-to-end solutions and services for the aggregates, minerals processing and metals refining industries globally. We improve our customers' energy and water efficiency, increase their productivity, and reduce environmental risks with our product and process expertise. We are the partner for positive change.
  
  Headquartered in Espoo, Finland, Metso employs over 17,000 people in close to 50 countries and sales for 2023 were about EUR 5.4 billion. The company is listed on the Nasdaq Helsinki. metso.com, x.com/metsoofficial

• About the company

  Metso Outotec is a frontrunner in sustainable technologies, end-to-end solutions and services for aggregates, mining, metals refining and recycling industries.

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