• Job Description

  Req#: JR-1016885

  This position is part of the

  Administrative Professional (Employee Group)

  One of Canada’s leading comprehensive universities and a Top Employer in Hamilton- Niagara, and named one of Canada’s Best Employers compiled by Forbes and Statista , Brock University is an inclusive, welcoming campus community that offers a wide range of unique career opportunities for those with passion, energy and expertise . We’re looking for team members who want to help us continue to deliver an exceptional student experience, perform impact-driven research and generate life-changing breakthroughs for our world. Ignite new possibilities for your career. Break through at Brock.

  Post End Date:

  Note to all candidates: This posting will close at 12:01 am on the date listed .

  November 7, 2023

  A Day in the Life…

  The Research Awards & Scholarships Specialist works to support graduate student scholarship administration and success. They are responsible for coordinating the University's major graduate scholarship initiatives, determining student eligibility, and advising students regarding funding opportunities. This role works closely with University partners in Research Services, Donor Relations, graduate programs, and Faculties, as well as with all functional teams in the Faculty of Graduate Studies (FGS), to provide timely, accurate and effective support to graduate students for building successful scholarship applications and achievement of external awards. The Specialist builds key relationships with external partners to develop and promote novel graduate student scholarships and experiences. They are also responsible to research and implement new scholarship opportunities that support underrepresented groups, promoting equity, diversity and inclusion for graduate students.

  As the Research Awards & Scholarships Specialist, you will:

  • Develop, recommend and assist with implementation of processes, policies, and procedures to enhance scholarship awarding;
  • Manage internal award programs that require confirmation of student eligibility and interprets complex rules, regulations and policies;
  • Create and administer Term of Reference documentation and timelines for adjudication committees;
  • Promote awareness of scholarship opportunities for graduate students, and scholarships for specific programs/disciplines through webpages, social media, and other marketing and communications;
  • Provide guidance and up-to-date information to students, Faculty, and graduate program directors on all matters relating to internal and external graduate scholarships/awards;
  • Understand EDI requirements of external scholarship granting agencies and work with students to enhance applications;
  • Collect and analyze scholarship data relative to scholarship awarding;
  • Compile and report metrics on a term basis to assess the University’s performance in awarding institutional and external awards;
  • Maintain general knowledge of all funding agencies applicable to Graduate Students;
  • Develop a record-tracking system required to ensure continued qualification of students on scholarships;
  • Maintain data related to external awards and funding;
  • Support Graduate Student Engagement Projects.

  What you need to Succeed…

  • Graduate degree in a relevant field or equivalent experience;
  • A minimum of three to five years experience in financial aid and/or scholarship administration, preferably in a post-secondary environment with graduate programs;
  • A minimum of three to five years experience with oversight of scholarships, awards, and funding agencies and program development.
  • Thorough knowledge and experience with external scholarship granting agencies (i.e., Tri-Agency) regulations and guidelines;
  • Knowledge base of the Brock graduate student experience, programs, services, and scholarships; and
  • Advanced skills in MS Office 365 (including MS Word and Excel) and Superior skills with Student Information Systems;
  • Strong understanding of University administrative guidelines, as well as external regulations, policies and procedures that impact Universities;
  • Proven ability to deal with sensitive and complex situations, ensuring confidentiality;
  • Proven ability to communicate and build rapport, relationships, and credibility;
  • Exceptional communication skills, verbal and written;
  • Ability to provide and promote excellent student service coupled with the ability to coach, mentor, and motivate students;
  • Ability to synthesize, analyze, and interpret complex information, University policies, procedures, and regulations;
  • Critical and complex problem-solving skills to accurately interpret written and policy guidelines, working through conflicting regulations and policies.

  Salary and Benefit Information

  • Job Grade (K), Salary Scale ($54,348-$73,171)*;
  • This position includes full comprehensive benefits including tuition waiver.

  *The salary range indicated is representative of all positions evaluated at this level. Actual salary is determined by assessing related skills, experience, internal equity and market competitiveness, subject to available budget.

  Applicants are required to upload a resume and cover letter as part of the application process.

  Brock University is actively committed to diversity and the principles of Employment Equity and invites applications from all qualified candidates. Women, Aboriginal peoples including those who identify as members of First Nations, Inuit and Métis Peoples, members of visible minorities and racialized groups, people with disabilities, and lesbian, gay, bisexual, transgender, and queer (LGBTQ) persons are encouraged to apply. We will accommodate the needs of the applicants and the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the selection process, as outlined in the Employment Accommodation Policy https://brocku.ca/policies/wp-content/uploads/sites/94/Employment-Accommodation-Policy.pdf . Please advise: talent@brocku.ca to ensure your accessibility needs are accommodated through this process. Information received relating to accommodation measures will be addressed confidentially.

  It is Brock University’s policy to give consideration to qualified internal applicants.

  We appreciate all applications received; however, only candidates selected for an interview will be contacted.

  Learn more about Brock University by visiting www.brocku.ca

• About the company

  Brock University is a public research university in St.

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