• Job Description

  Req#: REF23138N

  Company Description

  Waipapa Taumata Rau | The University of Auckland
  Ko te whare Pūtaiao/The Faculty of Science at the University of Auckland is the leading science faculty in New Zealand and one of the largest in Australasia. It undertakes world-class research across the physical, biological, and computational sciences. More than 8,000 students' study in our 10 schools and departments, learning from internationally renowned lecturers. As a School, we strive to provide a School that reflects the demographics of our student base and Aotearoa. Our staff and students can connect with our: Rainbow and Women in Science networks, Parenting support, our Waipapa Marae and our flagship Tuākana Māori and Pacific support programme.

  Job Description

  Te Whiwhinga mahi | The opportunity
  We have an exciting opportunity for a fulltime (37.5 hours per week), 10 months fixed-term Research Operations Coordinator to join our Faculty of Science Research Services team.

  You will be responsible for assisting with running the operational facilitation of the Ngā Ara Whetū University Research Centre including coordination and executive support to the Directors and researchers.

  You will act as a conduit between the research centre and other people/organisations both within the University and externally and ensure centre processes and activities are managed as efficiently and consistently as possible.

  Alongside your administrative team you will:

  • Provide administrative and operational research support to Professors and Research Fellows within Ngā Ara Whetū.
  • Work closely with your Manager, Centre Directors and the wider administrative team.
  • Support with finances in the form of purchasing and budgeting and be willing to develop your understanding of our financial systems.
  • Liaise with internal stakeholders and service teams to ensure a consistent high level of operations for the Research Centre.
  • Assist the research team to organise events, book travel, collect relevant information and assist with approval processes.
  • Produce accurate, well presented, and timely documents and presentations as directed.
  • Maintain systems and databases and contribute to process improvement initiatives.

  Remuneration: $58,000-$66,000 per annum dependent on experience.

  For more detailed information, please refer to the Position Description.

  He kōrero mōu | About you
  We are looking for someone who loves to communicate with fantastic interpersonal skills.

  This is a position that requires the management of a high volume of demands, so you may need the ability to complete your work autonomously whilst balancing the complexity of team dependant activities.
  
  Your ability to ensure actions are completed or moved forward at the right times will demonstrate your excellent customer service focus, through reliable, efficient, and accurate execution of service deliverables. You add value to the team by connecting with people across levels in a positive manner, as we consider relationship management a key element of the role.

  Nga Pūkenga Motuhake | Important Skills
  To be considered, it is essential that you have tertiary qualifications or demonstrable previous experience in a supportive administrative position. You will thrive in this role if you have:

  • Experience working with senior managers in an administrative role.
  • Microsoft Word, Excel, and PowerPoint skills.
  • An advanced level of oral and written English Language communication skills (you will be able to take minutes, effective notes, and type quickly and accurately).
  • The ability to work under pressure and meet deadlines.

  Ngā āhuatanga kei a mātou | What we offer
  The University of Auckland is New Zealand’s leading university and maintains significant computational, laboratory and analytic facilities. Auckland itself is frequently rated as one of the world’s most liveable cities.

  The University is committed to providing an excellent working environment through:

  • Flexible employment practices (including working from home, flexible hours)
  • Up to 6.75% company superannuation scheme
  • A competitive salary with five weeks’ annual leave

  In addition, we also offer career development programmes, discounted car parking, a generous parental leave allowance, childcare, and a number of other discounts on internal and external services.

  For more information, please visit Staff Benefits.

  Me pēhea te tuku tono | How to apply
  Applications must be submitted online, by the closing date of 5 January 2024 to be considered. Please include your cover letter and your CV highlighting how you can meet the skills and experiences detailed above.

  Please reach out to Ruth Withers via r.withers@auckland.ac.nz for a confidential conversation. Please note we are happy to answer your questions but we do not accept applications by email.

  Additional Information

  Equity

  The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment. For further information on services for Māori, Pacific, women, LGBTQIATakatāpu iMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz

  The University is committed to providing a safe, inclusive, and equitable environment where everyone can thrive. For further information see Te Ara Tautika | the Equity Policy and visit www.equity.auckland.ac.nz

• About the company

  The University of Auckland is a public research university based in Auckland, New Zealand.

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