• Job Description

  Req#: req14031

  Research Program Administration Officer II
  Posting Number	req14031
  Department	Steward Observatory
  Department Website Link	as.arizona.edu
  Location	Main Campus
  Address	Tucson, AZ USA
  Position Highlights	The department of Steward observatory seeks to fill a full-time position of a Research Program Administrative Officer II. The selected candidate will assist Professor Daniel Apai in logistical and financial aspects of managing major NASA grant project "Alien Earths", as well as managing finances for a number of other grant accounts, including pre-award proposals and budgets, and post-award monitoring and reporting. Coordinate information dissemination to a team of over 40 US and international collaborators. Facilitate travel planning and process expense transactions. Facilitate meetings and events. Compile and publish newsletters and promotional materials, and manage Alien Earths website. Additional tasks supporting Dr. Apai's projects may be assigned. Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here .
  Duties & Responsibilities	Financial management: Prepare cost and salary projections and analyses; prepare financial and administrative reports for administrative planning purposes; analyze and interpret financial data and other information. Monitor and approve program expenditures ensuring that budget allocations are not overspent; review and authorize purchase of supplies, service and equipment within budgeted limits. Assist with pre-award budget proposals; prepare monthly financial reports; interpret accounting data, analyze reports and recommend action to be taken. Process p-card purchases, expense reimbursements, requisitions, purchase orders and payment to outside and third-party vendors. Keep informed of regulations, policies and procedures set forth by university or outside governing agencies. Logistics: Facilitate travel arrangements including reservations for flights, rental cars, hotels, conference registrations, etc. Process travel authorizations (including international travel), travel advances and travel expense reimbursements. Develop and facilitate workshops, meetings, and teleconferences including securing venues and managing audio/visual equipment. Facilitate hiring of students and postdoctoral Research Associates. Welcome and assist visiting researchers. Communications and technology: Develop, compile and write communications and promotional literature such as newsletter, brochures and flyers in both printed and electronic formats. Maintain Alien Earths and Eden websites. Offer problem-solving assistance to Dr. Apai and members of his research group. Answer questions regarding policy interpretation or refer to appropriate department person when unable to respond.
  Minimum Qualifications	Bachelor's degree in an applicable field. Minimum three years related work experience.
  Preferred Qualifications	Experience with UArizona financial systems and processes Experience managing federal grants in academic environment Experience working independently and with problem solving One year of financial management experience
  FLSA	Exempt
  Full Time/Part Time	Full Time
  Number of Hours Worked per Week	40
  Job FTE	1.0
  Work Calendar	Fiscal
  Job Category	Research
  Benefits Eligible	Yes - Full Benefits
  Rate of Pay	DOE
  Compensation Type	salary at 1.0 full-time equivalency (FTE)
  Grade	8
  Career Stream and Level	PC2
  Job Family	Research Program Admin
  Job Function	Research
  Type of criminal background check required:	Name-based criminal background check (non-security sensitive)
  Number of Vacancies	1
  Target Hire Date	4/3/2023
  Expected End Date
  Contact Information for Candidates	so-humanresources@list.arizona.edu
  Open Date	3/13/2023
  Open Until Filled	Yes
  Documents Needed to Apply	Resume and Cover Letter
  Special Instructions to Applicant
  Diversity Statement	At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

  
  

• About the company

  95194 The University of Arizona is a public land-grant research university in Tucson, Arizona.

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