• Job Description

  Req#: C9363-24-0212?language=en&page=137&sort=publicationDateDesc

  Job summary

  An opportunity has arisen for a highly organised and motivated person to join the Corporate Safeguarding team at East London NHS Foundation Trust in East London, based at Twinwoods Bedford.

  You will work as an integral part of our Safeguarding Team alongside the Safeguarding Data and Information Manager to ensure that we promote and safeguard the welfare of our service users.

  You will provide a comprehensive administration service to the safeguarding team under the direction of the Safeguarding Data and Information Manager; and be expected to manage a busy workload, demonstrating your organisational skills in meeting tight deadlines.

  This is a demanding service and the provision of administration is equally challenging, with constantly changing priorities so you will need to approach tasks with confidence and clarity.

  Main duties of the job

  You will possess excellent IT skills across a variety of packages, essentially Word, Excel and PowerPoint. Being able to undertake accurate minute taking is also an important element of this role along with general administrative duties, dealing with queries and accurate message taking, and most importantly, the input of accurate data and referral details onto our database and information retrieval on request. You will also have responsibility in maintaining safeguarding databases, and collating and sending any required weekly or monthly reports.

  Due to the sensitive nature of information regarding safeguarding you will be required to work within the Trust Information Governance policies and have a calm and professional approach to your work.

  About us

  Our mission is to make a positive difference to people's lives by improving the quality of life for all we serve. Our values are: We Care, We Respect, We are Inclusive - so we are looking for people who live and breathe these qualities when supporting service users and carers, and in their relationships with colleagues in the Trust and our partner organisations

  Date posted

  06 February 2024

  Pay scheme

  Agenda for change

  Band

  Band 4

  Salary

  £25,147 to £27,596 a year per anumm

  Contract

  Permanent

  Working pattern

  Part-time

  Reference number

  363-CP6026032

  Job locations

  CORP Safeguarding Children Team

  Twinwoods Medical Resource Centre Milton Road, Clapham, Bedford

  Bedford

  MK41 6AT

  
  

  Job description

  Job responsibilities

  Please see JD (Job Description) and PS (Personal Specification) for full details of role requirements.

  Job description

  Job responsibilities

  Please see JD (Job Description) and PS (Personal Specification) for full details of role requirements.

  Person Specification

  Education/ Qualification/ Training

  Essential

  • Educated to A Level standard or equivalent
  • IT / Business Admin NVQ 3 or equivalent
  • Evidence of further development and study and / qualifications.
  • Good standard of Written and Spoken English

  Desirable

  • A Degree in IT / Business Administration or equivalent

  Experience

  Essential

  • Working as part of a team for at least a year.
  • Confident use of multiple information systems.
  • Accuracy and detail orientated
  • Ability to develop ideas in practice

  Desirable

  • Experience in a health/mental health, education or social services environment.
  • Experience of working in a culturally diverse environment.
  • Working in a Multiagency Team

  Knowledge and Skills

  Essential

  • Establish effective working processes and administrative systems
  • I.T/Administration
  • Data entry skills
  • Competent with excel and database management and development
  • Ability to produce quality, accurate report
  • Confident utilising data and providing analysis
  • Excellent communication and interpersonal skills including the ability to communicate effectively verbally and in writing.
  • Ability to prioritise workload, and organise own time effectively without direct supervision
  • Exercise own judgement when dealing with enquiries from Trust staff or other professionals.
  • Ability to act independently.
  • An awareness of online and accessible databases
  • Understanding and Advance use of all windows packages for example Excel and Power Point and Teams applications
  • An Understanding of Office Procedures.
  • Knowledge of the Data Protection Act and Caldicott Guardian
  • Demonstrate confident, assured and professional style Application Form Interview Test and on own initiative.
  • Solution focused
  • Ability to work under pressure Excellent organisational skills
  • Flexible approach to changing demands

  Desirable

  • An awareness of online and accessible databases
  • Understanding of other windows packages for example Excel and Power Point applications
  • An Understanding of Office Procedures.
  • Knowledge of the Data Protection Act and Caldicott Guardian
  • Demonstrate confident, assured and professional style

  Other

  Essential

  • Physical Effort: Word process and input for a substantial proportion of working time.
  • Mental Effort: Concentration is required when typing report or collating data; there may be frequent interruptions to deal with queries but these do not cause a change of task.
  • Emotional Effort: Typing reports of a distressing nature. Ability to work on Own initiative.
  • Dealing with challenging staff behaviour /partner agencies.
  • Working Conditions: Working in open plan office
  • Requirement to use VDU continuously

  Person Specification

  Education/ Qualification/ Training

  Essential

  • Educated to A Level standard or equivalent
  • IT / Business Admin NVQ 3 or equivalent
  • Evidence of further development and study and / qualifications.
  • Good standard of Written and Spoken English

  Desirable

  • A Degree in IT / Business Administration or equivalent

  Experience

  Essential

  • Working as part of a team for at least a year.
  • Confident use of multiple information systems.
  • Accuracy and detail orientated
  • Ability to develop ideas in practice

  Desirable

  • Experience in a health/mental health, education or social services environment.
  • Experience of working in a culturally diverse environment.
  • Working in a Multiagency Team

  Knowledge and Skills

  Essential

  • Establish effective working processes and administrative systems
  • I.T/Administration
  • Data entry skills
  • Competent with excel and database management and development
  • Ability to produce quality, accurate report
  • Confident utilising data and providing analysis
  • Excellent communication and interpersonal skills including the ability to communicate effectively verbally and in writing.
  • Ability to prioritise workload, and organise own time effectively without direct supervision
  • Exercise own judgement when dealing with enquiries from Trust staff or other professionals.
  • Ability to act independently.
  • An awareness of online and accessible databases
  • Understanding and Advance use of all windows packages for example Excel and Power Point and Teams applications
  • An Understanding of Office Procedures.
  • Knowledge of the Data Protection Act and Caldicott Guardian
  • Demonstrate confident, assured and professional style Application Form Interview Test and on own initiative.
  • Solution focused
  • Ability to work under pressure Excellent organisational skills
  • Flexible approach to changing demands

  Desirable

  • An awareness of online and accessible databases
  • Understanding of other windows packages for example Excel and Power Point applications
  • An Understanding of Office Procedures.
  • Knowledge of the Data Protection Act and Caldicott Guardian
  • Demonstrate confident, assured and professional style

  Other

  Essential

  • Physical Effort: Word process and input for a substantial proportion of working time.
  • Mental Effort: Concentration is required when typing report or collating data; there may be frequent interruptions to deal with queries but these do not cause a change of task.
  • Emotional Effort: Typing reports of a distressing nature. Ability to work on Own initiative.
  • Dealing with challenging staff behaviour /partner agencies.
  • Working Conditions: Working in open plan office
  • Requirement to use VDU continuously

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Additional information

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Employer details

  Employer name

  East London NHS Foundation Trust

  Address

  CORP Safeguarding Children Team

  Twinwoods Medical Resource Centre Milton Road, Clapham, Bedford

  Bedford

  MK41 6AT

  
  

  Employer's website

  https://www.elft.nhs.uk/ (Opens in a new tab)

  Employer details

  Employer name

  East London NHS Foundation Trust

  Address

  CORP Safeguarding Children Team

  Twinwoods Medical Resource Centre Milton Road, Clapham, Bedford

  Bedford

  MK41 6AT

  
  

  Employer's website

  https://www.elft.nhs.uk/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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