• Job Description

  Req#: JR00012542

  What you'll be doing

  The primary function of this role is to act as the project manager for Old Masters Part II sales, British & European Art sales and Works on Paper lots by monitoring and tracking all activities and elements related to incoming property. The Sale Coordinator manages the catalogue production process, all sale related deadlines and manages client paperwork and charges and ensures they are accurately reflected in Christie's systems. The Sale Coordinator also acts as client liaison when appropriate to gather or dispatch consignment and property related information.

  What your day might look like

  • Liaise with clients as needed for all consignment related information, details, and issues

  • Manage seller agreement and stock order creation and dispatch including gathering all compliance documents from clients

  • Manage and track status of consignment paperwork to ensure compliance requirements are met and required records are maintained

  • Manage shipping requests, including client approvals, export licenses, and scheduling

  • Proactively track receipt of property and follow-up on open issues and missing items

  • Manage Expertise, Framing and Restoration needs for sale including quote requests, client communications, status of service requested and related client charges

  • Manage Property Movement: Request and track site transfers, local transfers, temp releases, transfer to third party, and hand carries, and provide appropriate information to central support group as required

  • Manage and track client charges including all requests for creation through central support group and regular review of system data to ensure accurate reporting

  • Manage and track all item details to ensure sale and catalogue deadlines are met and all compliance met

  • Prepare information for handoff to Post-sale Service team

  • Manage catalogue production process including cataloguing, photography, essay writing, lotting up and copyright status and monitor and enforce all relevant deadlines; act as main point of contact and liaison with photography studio, production teams and Specialists

  • Track and ensure execution of seller marketing promises

  • Act as liaison to Operations for sale view and set up and prepare relevant assets, as required

  • Manage reserve amendments and ensure relevant pre-sale documentation is sent to clients

  • Manage sale activities including client views, condition report dispatch, bids, and sale ticketing requests

  • Manage and oversee sale interest

  • Telephone bidding

  • Convey approved post-sale item action to Post-sale Service team for execution

  • Other duties as assigned by Manager

  What you'll bring to the team

  • Exceptional client service skills

  • Excellent communication and interpersonal skills, including superior written and spoken communication

  • Strong Project management skills including ability to multi-task, prioritize and manage multiple processes

  • Strong attention to detail and follow-up skills

  • Ability to work collaboratively across multiple groups and sites

  • Ability to remain calm in stressful situations

  • Ability to creatively problem solve

  • Ability to work independently and as part of a team

  • Strong knowledge of JDE, COS and Canvas

  • Strong knowledge of Excel and Outlook

  What’s great about working for us

  • 25 days annual leave + 1 day Birthday leave

  • Christie’s Christmas office closure (guaranteed between 25th Dec – 2nd Jan) – in additional to annual leave: almost two weeks to fully switch off and spend time with friends and family

  • Additional 1 week’s annual leave within the year of a 5 year anniversary i.e 5th, 10th, 15th and so on

  • Volunteering day: Take an additional day of annual leave to volunteer for a charitable organisation that’s important to you

  • Donation matching of up to £500 per annum to help you support the organisations you care about

  • Flexible Fitness Fund - £400 per year expense allowance for health and wellness related activity (taxable)

  • Access to world-renowned art: with regular exhibitions in our galleries to wander around and exclusive guided tours hosted by specialist colleagues

  • Discretionary Bonus (dependent on the business and employee performance payable in March each year)

  • Life Insurance policy from first day – 3x annual base salary

  • Generous retirement plans: We will double match your pension contribution upto 5% (Max 10% contribution from Christie’s)

  • AXA Private Health Insurance – no employee contribution needed, subsidised for other family members

  • Unum Dental Care – (may be added at personal cost)

  • Guaranteed income insurance in the event of sickness, personal injury and occupational injury

  • Employee Assistance Programme – access to personal advice and support services including counselling

  • Eyecare vouchers (once a year)

  • Cycle to Work scheme

  • Christie’s Extras – discounts on over 800 retailers, holiday packages, dinners and weekly shops

  • Robust family first policy:

    • 16 weeks full pay on Maternity Leave

    • Four day week, for eight weeks at full pay, on return from Maternity Leave

    • Dependent back-up care: 10 sessions/ days of childcare or eldercare per year

    • The Stork Club: Our community of parents who meet regularly over breakfasts, lunch, afternoon tea…

  *Christie’s reserves the right to change company benefits at any time

  Closing date -11th April

  #LI-Hybrid

• About the company

  Christie's is a British auction house. It was founded in 1766 by James Christie.

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