• Job Description

  Req#: SALES016920

  As the Sales Coordinator, you will have the pivotal role of supporting the daily operations of the sales team to ensure they meet the hotel’s financial goals. You will also act as the liaison between the hotel’s sales and operations team, making sure everything runs smoothly.

  Pay Range: $24-27/Hour

  Field & Stream Lodge Co.

  Located at the base of the Bridger Mountains and inspired by the spirit of exploration, Field & Stream Lodge is where adventure meets hospitality. This role offers the opportunity to represent a hotel brand that celebrates outdoor pursuits while providing authentic Montana hospitality to leisure travelers, corporate retreats, and group guests.

  Who We Are

  • Passionate – about hospitality and fostering an environment where associates will thrive.
  • Culture driven – dedicated to respect, teamwork, an entrepreneurial spirit, and the drive to succeed.
  • Unique - we encourage our associates to express themselves and their individual talents. We celebrate diversity and are committed to equity and inclusion.
  • Innovators – we are a lifestyle hotel management company that is constantly evolving. We are open-minded individuals who embrace change.
  • A growing team looking to expand with authentic and genuine individuals who recognize the importance of team engagement.
  • A company that has a culture of promoting from within.
  • Recognized as a Top Workplace in The Washington Post and Philadelphia Inquirer.

  What You'll Do

  Sales Support + Administration:

  • Prepare and distribute sales proposals, contracts, and group resumes
  • Maintain and update client information, activities, and bookings in the hotel’s sales systems (e.g., Delphi.fdc, SalesForce, or equivalent CRM)
  • Assist with tracking leads, tentative bookings, and definite business
  • Manage and coordinate incoming RFPs, inquiry calls, and emails
  • Support the Sales team with site inspection coordination and client follow-ups
  • Proactively identify and reach out to potential new business opportunities through prospecting and cold calling.
  • Conduct research to uncover prospective clients for meetings, group stays, and events.
  • Seamlessly route qualified leads and inquiries to the appropriate sales or catering team member for follow-up.
  • Provide support with additional responsibilities as needed to contribute to the overall success of the Sales & Catering teams.
  • Attend networking events to foster new connections and support business development efforts.
  • Perform other duties as assigned by the Director of Sales, specific to the needs and priorities of the property.

  Client Communication + Coordination:

  • Serve as a liaison between clients and internal departments (Catering, Operations, Front Office, etc.) to ensure smooth event and group execution
  • Prepare tailored client communication, including confirmation letters and other event-related documentation.
  • Coordinate and assist with hotel familiarization (FAM) tours and promotional site visits
  • Support in-house groups by assisting with rooming lists, signage, welcome packets, and amenity coordination.
  • Manage updates to digital and physical signage and guest welcome messaging.

  Reporting + Data Management:

  • Generate weekly and monthly sales reports (lead conversion, production, etc.)
  • Track and report on sales team production, account activity, and key performance metrics
  • Maintain organized digital files for contracts, proposals, and event documentation

  Marketing + Promotion Support:

  • Assist in preparing sales presentations, collateral, and promotional packages
  • Support with social media or e-blast content for group promotions as needed
  • Help coordinate participation in trade shows, client events, or sales blitz activities

  Qualifications + Skills:

  • Previous hotel or hospitality experience preferred (experience in Sales, Events, or Front Desk is a plus)
  • Strong written and verbal communication skills
  • Detail-oriented with excellent organizational and time-management abilities
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  • Experience with hotel sales systems like Delphi.fdc, Salesforce, or Opera Sales & Catering a plus
  • Ability to multitask in a fast-paced, guest-focused environment
  • Embodies a professional presence while representing the hotel brand with genuine Montana hospitality
  • Self-motivated and proactive, with a collaborative team spirit
  • Flexibility to adapt to the needs of a new property and brand launch
  • Passion for hospitality and delivering exceptional guest and client service
  • Passion for outdoor recreation and familiarity with the Bozeman area is a bon
    us

  When You’re Here:

  Be prepared to accommodate varying schedules including nights, weekends and holidays. But wait, there’s a great upside: in exchange for your flexibility, we offer excellent pay, hotel discounts, F&B discounts and the opportunity to be part of an anything-but-standard growing hotel company.

  What’s In It for You

  • Competitive compensation package and incentive plan.
  • Generous health, dental and vision insurance, plus 401K.
  • Comprehensive onboarding and training plan to set you up for success.
  • Coaching, feedback, and mentorship to develop yourself and your team.
  • Personalized development plan to fit your individual role and career goals.
  • Leadership courses to improve your personal and interpersonal effectiveness.
  • Monthly fitness and transportation credits.
  • Opportunities to volunteer and give back to our local communities.
  • Paid Parental Leave.
  • Tuition reimbursement opportunities – when you grow, we grow!

  Non-Negotiables (Our Core Values)

  • SERVE OTHERS.
  • LIVE 360.
  • BUILD A POSITIVE TEAM.
  • COMMUNICATE.
    
  • BE WILDLY PASSIONATE.
  • TAKE OWNERSHIP.
  • LEARN + INNOVATE.
  • EMBRACE CHANGE

  As part of an organizational culture that embraces change and progress, this job description does not seek to limit the tasks and responsibilities of the position. Rather, it acts as a springboard for future career and personal development within the property team and entire Modus Hotels’ community.

  We are an equal opportunity employer. We actively respect the right of any qualified individual who performs to Modus standards to work. Discrimination based on gender, age, race, religion, national origin, marital status, sexual orientation, disability, or any other characteristic not related to performance, ability or attitude protected by state or federal law, is disrespectful, bad business and won’t be tolerated. It’s also illegal.

  Modus by PM Hotel Group will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

  This description is subject to change, at the sole discretion of the Company, and in no way creates an employment contract, implied or otherwise; each associate remains, at all times, an “at will” associate.

  Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
  This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

• About the company

  We know hotels. We’re innovators, entrepreneurs, curators, and collaborators. We’re inspired to create and driven to optimize performance.

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