• Job Description

  Req#: REQ330109

  JLL supports the Whole You, personally and professionally.

  
  Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

  What this job involves

  We are currently seeking a Sales/Transaction Coordinator to support our Healthcare Tenant Rep team in our Dallas, TX office. This role provides brokerage and administrative support under the direct supervision of a combined team. This position will work in a fast-paced, team-oriented, client service focused environment handling details of a confidential nature as well as prioritizing projects to meet deadlines.

  Responsibilities - Administration :

  • Perform administrative functions that support the sales and client service team: meeting preparation, calendar invites, travel arrangements, expense reports (including status of payment, reconciliations and audit inquiries)and any general office support.
  • Navigate and update Smartsheet sheets for deal pipeline, client dashboards, broker production, etc.

  • Manage workflow and approval process for all assigned projects.
  • Execution of transaction work and client deliverables.
  • Train and develop Power User status with internal systems and technologies
    • Support the team in utilizing Outlook, CRM, Smartsheet, Rex, and other internal company applications with data entry and maintenance.
    • Maintain accurate broker deal pipeline and provide deal status reports, as needed.
    • Process broker commission invoices, submit vendor invoices to AP and follow up on past due invoices.
    • Assist team with preparing and updating client-specific reports.
    • Assist and participate as needed for industry functions or client events.
    • Maintain cloud-based filing system and efficient information retrieval.
    • Perform clerical duties to include emailing, photocopying, mailing and scanning documents.
    • Produce timely and accurate word-processed documents (reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.)

  Responsibilities – Brokerage Coordination

  Marketing/Deal, Research and Business Development:

  • Draft RFPs, NDAs, Commission Agreements utilizing template database
  • Create market surveys in various submarkets nationwide in a timely manner, steps to include: compiling available spaces and property information in a given market, sending inquiries to associated brokers to gather property information, compiling broker provided data into JLLT market survey software and revising as needed for the broker and the client.
  • Coordinate with Sales Enablement team on new business pitches, presentations and RFPs as required to win or maintain business.
  • Partner with Research and Marketing teams to assist with projects as needed.
  • Assist with creation of maps, matrixes and research for presentations and deliverables
  • Assist in the edits, changes, and preparation to produce large marketing presentations, often with a short lead-time.
  • Create deliverables utilizing JLL branded templates and/or creating custom deliverables and responsibility for naming conventions and filing documents according to guidelines.
  • Work with Marketing with creation of brochures, Placemats, presentations as needed. Design and editing of client deliverables for Marketing purposes utilizing In- Design, Illustrator and sometimes Power Point.
  • Expanding, updating and maintaining maps and aerials (from input of brokers).
  • Utilizing Eloqua and contact data lists coordination of content from Marketing and Research to create and prepare eblasts to be scheduled and sent.
  • Working within Marketsphere, provide comps, availabilities and additional local information to the activity report managed by the Dispositions Coordinator or the activity report.
  • Responsible for maintenance and reporting from Aero Opportunity Tracker

  Requirements:

  • Bachelor’s Degree or commensurate experience preferred.
  • Workplace experience: Minimum of 5 years in administrative support role and real estate background is preferred.
  • Advanced Microsoft Office and Adobe Creative Suite knowledge (Excel, Word, Smartsheet, PowerPoint, and Outlook, Photoshop, InDesign, Illustrator and Acrobat) is required.

  Competencies:

  • Exceptional written and verbal communication skills - ability to speak and write clearly and concisely
  • Adaptability – Maintain effectiveness in varying environments, tasks, and responsibilities, or with various types of people and preferences.
  • Planning and Organizing – ability to establish course of action to accomplish goals and evaluate results, develop schedules and task/people assignments, orchestrate multiple activities at once to accomplish goals, and use resources effectively and efficiently.
  • Customer Focus – dedicated to meeting the expectations and requirements of the external and internal customer, by acting with customer in mind, establishing and maintaining effective relationships with customers, and gaining their trust and respect.
  • Interpersonal Savvy – relate well to all kinds of people inside and outside of the organization with diplomacy and tact.
  • Quick Learner – ability to learn quickly when faced with new problems and challenges.
  • Professionalism - Able to perform administrative duties specific to business units and maintain a high level of professionalism and integrity as a team player across the organization and possess the ability to work for and communicate in various forms with peers, multiple level managers, supervisors, external clients and vendors with minimal daily supervision.
  • Team Oriented – work well with others in a cross-functional way to ensure successful completion of projects.
  • Confidentiality - Assert discretion and professionalism when given access to confidential and / or private information.
  • Self Starter – able to start and complete projects independently.
  • Proactive – enable brokers to focus on revenue generating tasks by efficiently handling team operations by coordinating with JLL resources (JLLT, marketing, research, etc.)
  • Time Management – use time effectively and efficiently.

  Location:

  On-site –Dallas, TX

  If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

  
  Personalized benefits that support personal well-being and growth:

  JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

  • 401(k) plan with matching company contributions

  • Comprehensive Medical, Dental & Vision Care

  • Paid parental leave at 100% of salary

  • Paid Time Off and Company Holidays

  • Flexible and Remote Work Arrangements may be available

  About JLL –

  For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 ® company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY . JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com .

  JLL Privacy Notice

  Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

  For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

  For additional details please see our career site pages for each country.

  For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

  This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

  Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

• About the company

  Jones Lang LaSalle Incorporated (JLL) is a global commercial real estate services company, founded in the United Kingdom with offices in 80 countries. The company also provides investment management services worldwide, including services to institutional and retail investors, and to high-net-worth individuals.

Notice